RESUME OF MONIQUE GAUCHé

Executive Personal Assistant

Location: Johannesburg South Africa

Phone: +27 (0-81-804-****

Email: ad4f80@r.postjobfree.com

https://www.linkedin.com/in/monique-gauch%C3%A9-332073b/ As an Executive Personal Assistant to C-Suite Executives, I seamlessly support top-tier executives, driving them towards extraordinary success. Adaptable and constantly learning, I am the catalyst for excellence. From strategic thinking to problem-solving, I anticipate needs and find innovative solutions. Tech-savvy and financially astute, I leverage digital tools and manage resources with precision. I excel in building relationships, ensuring confidentiality, and fostering collaboration across borders. As the conductor of productivity and achievement, I empower Executives to transcend limits and leave their mark. Together, we redefine leadership, harmonising ambition, strategy, and flawless execution. Education: Courses & Training:

Sasolburg High School – 1987 Becoming the Best Team Administrator / P.A. Matric Business writing for Secretaries and P.A.’s Damelin Management School – 2006 Effective report writing skills Diploma in Payroll Administration Records management with the National Archivist UNISA - 2012 The High Performance PA

Bachelor of Arts Degree (1st Year complete) Effective letter writing & minute taking for PA’s Specialising in Community Development Time management for Secretaries Computer Skills: Key Achievements:

Microsoft Office (Word, Excel, PowerPoint) Winner: Regional Secretary of the Year Microsoft Publisher National Finalist: Secretary of the Year Microsoft Outlook 1st Runner up: Lowveld Secretary of the Year Microsoft Access

Microsoft Internet Explorer Skills:

Microsoft Teams Problem-Solving and Decision-Making Adobe Technology Proficiency

OneDrive Communication and Relationship Building

Dropbox Leadership and Influence

SAP, 1SAP Discretion and Confidentiality

ACCPAC Cultural Sensitivity and Global Mindset

Concur Continuous Learning and Adaptability

Employment Experience:

Company: Self Employed

Industry: Virtual Freelancer / Assisting Private Business Title: Executive Management Assistant

Dates: 01 October 2019 to 31 December 2023

Duties:

• Complex diary management

• Schedule meetings, lunches, private dinners

• Extensive travel management, Visas (National and International)

• Reconciliation of expenses

• Budget control / Paying creditors

• Electronic records management

• Compiling general correspondence, Powerpoint presentations

• Translating English/Afrikaans

• Sending, receiving and responding to emails

• Report writing

• Proofreading

Reason for leaving: I was self employed. I am concentrating on securing a more stable position and improving my skillset

Company: Philips South Africa (Pty) Ltd, Johannesburg Industry: Retail / FMCG / Medical Supplies

Title: Executive Assistant to the MD and 2 GM’s

Dates: 01 October 2018 to 30 September 2019

Duties:

• Complex calendar management

• Screen incoming and outgoing e-mail

• Organising and hosting meetings, events, video conferences, web casts

• Creating draft letters/mails/meeting minutes/PowerPoint presentations

• Managing office supplies

• Organising staff farewells, baby showers etc.

• Complex travel arrangements, including visa’s and related expenses

• Dealing with sensitive and highly confidential information

• Sending out local announcements on behalf of MD

• Work closely with the Communications Team on Global Announcements Reason for leaving: Family Responsibility. (My husband passed away) Company: Jonathan Oppenheimer Family Office / Oppenheimer Generations, Johannesburg Industry: Philanthropic / Social Investment

Title: Executive Assistant to the Social Investment Manager Dates: 01 January 2017 to 30 September 2018

Duties:

• Conduct extensive research on potential philanthropic undertakings and report findings to the Social Investment Manager for discussion with Mr. Oppenheimer

• Respond to and draft emails to various charitable organisations and beneficiaries on behalf of Mr. Oppenheimer

• Assist Mr. Oppenheimer with a "prep sheet" before each meeting, conference, public, and private philanthropic event

• Electronically bookmark all board documents using Adobe and maintain electronic and hard copy filing of all correspondence related to beneficiaries and trustees

• Compile philanthropic trustee requests according to the quarterly planner and ensure timely payments to all beneficiaries

• Read and analyse Annual Reports from beneficiaries and provide a report on findings

• Prepare agendas and ensure the Action Tracker is kept up to date

• Proofread the Tswalu Foundation Board Reports, make corrections where necessary, and submit them.

• Provide reports on the monthly forecast and budget

• Establish an electronic and paper-based file plan for the Investment office and the Tswalu Foundation

• Compile a yearly planning schedule including reporting, meetings, payments, and travel per month and quarter

Reason for leaving: I wanted to return to the corporate industry Company: South32 Africa Region, Johannesburg (Previously BHP Billiton Energy Coal SA) Title: Executive Assistant to Vice President (Planning & Development) and Team Assistant to 4 HOD’s Industry: Open Cast Coal Mining

Dates: 1 May 2015 to 30 May 2016

Duties:

• Attend to the Vice President’s email, calls and liaising with clients and act as Gatekeeper

• Managing electronic diaries for Vice President’s and 4 HOD’s

• Relieved as Executive Assistant to President and Chief Operating Officer

• Delegating work to HOD’s in the Vice President’s absence

• Maintaining the Vice President’s and HOD’s meeting Action Tracker and ensure all actions are attended to

• Arrange and prepare complex travel itineraries – local and international

• Preparing correspondence on behalf of the Vice President

• Monthly reconciliation of AMEX expense and travel claims on SAP for the Vice President and 4 HOD’

• Planning and organising meetings including co-ordinating monthly staff “Meet and Greet” meetings

• Attend Weekly Planning & Development meetings, prepare the minutes and attend to the action points

• Prepare meeting bundles and presentations for ExCo, Risk Reviews and Operations Review meetings

• Maintain an efficient and effective document management control system, hard copy and electronic File plan Reason for leaving: South32 Africa Region underwent restructuring. I accepted a voluntary retrenchment package Company: BHP Billiton Energy Coal SA, Middleburg Colliery, Wolvekrans Colliery, Middleburg Industry: Open Cast Coal Mining

Title: Personal Assistant to GM and Team Assistant to 6 HOD’s Dates: 01 November 2007 to 30 April 2015

Duties:

• Arranging complex international travel arrangements, itineraries, Visas, accommodation etc

• Manage electronic diaries for the GM and 6 HOD’s

• Schedule and co-ordinate meetings and conferences (includes catering, resource requirements, etc.).

• Minutes of meetings:

o Weekly Strategy

o Monthly Manco

o Monthly Joint Forum with Management and the Union o Quarterly Budget

o Quarterly Life of Mine with Eskom Head Office and Duvha Power Station

• Preparing correspondence on behalf of the GM

• Monthly reconciliation of AMEX expense and travel claims on SAP for the GM and 6 HOD’s

• Manage incoming and outgoing communication, action and re-routing to appropriate departments

• Perform general office administration, including an electronic and manual filing system Reason for leaving: BHP Billiton Energy Coal SA underwent restructuring. I transferred to South32 Africa Region, Johannesburg Head Office

Company: The Mpumalanga Gambling Board, White River Industry: Parastal / Gambling Regulator

Title: Secretary the Departmental Manager (Investigations & Licensing) & Team Assistant to 4 HOD’s Dates: 01 July 2003 to 30 October 2007

Company: Global Forest Products (Mondi Timber, Mondi Plywood, Mondi Forests), Sabie Industry: Forestry, Sawmilling

Title: Personal Assistant to Regional GM & 3 HOD’s (2 Staff members reporting to me) Dates: 01 July 1996 to 30 June 2003

Summary of Communications, Functions and Event Management undertaken: Functions and Event Management:

• South32 Africa Region, Johannesburg Office:

o Planning and organising events and managing various projects,

Mine Closure

Office relocation

Safety Week

• BHP Billiton Energy Coal SA, Middleburg Colliery and Wolvekrans Colliery: o Wolvekrans Colliery Long Service Awards Function in Witbank (110 pax) o BECSA Achievement Awards held in Witbank (240 pax) o Annual “Angel Tree” initiative held to provide “Back to School” items for pre-schoolers at a local crèche o SACMA Golf Day at Witbank Golf Club

Duties included: Liaise with caterer regarding refreshments; draw up invitation list; collate donations; purchase prizes; ensure players tee-off timeously and that everyone enjoys the day o Farewell & Welcoming functions for HOD’s and GM

o Surprise 50th Birthday celebration for GM

o Surprise Baby Shower’s

• Mpumalanga Gambling Board:

o As Chairperson of the Social Club Committee, I co-ordinated the Year End Function and Awards Ceremony held at Pestana Kruger Lodge, Malelane (240pax)

o Assist and co-ordinate bi-monthly staff social functions (46 pax)

• Mondi Timber / Mondi Plywood / Mondi Forests:

o Co-ordinated the Long Service Awards Ceremony for Mondi Forests in Sabie. (360 pax) o Co-ordinated the Year End Function for Mondi SA Plywood, held at The Royal Hotel, Pilgrim’s Rest (320 pax)

o Assisted the PRO from Mondi Timber Parktown, with the Official Opening of Mondi SA Plywood, where Premier Mathews Phosa was Guest of Honour. (400 pax) o Mondi Golf Day at Sabie Country Club:

Duties included: Liaise with caterer regarding refreshments; draw up invitation list; collate donations; purchase prizes; ensure players tee-off timeously and that everyone enjoys the day o Assisted the Project Manager with the building and erection of a double storey exhibition stand for Mondi Timber at the Mpumalanga Forest Fair, our stand won First Prize News Bulletin’s:

• BHP Billiton (Energy Coal SA), Middelburg Colliery and Wolvekrans Colliery: o Provide articles of interest for Wolvekrans Colliery

The GM’s Brief

The Wolf Pack News

Compiling and submitting site specific information of a high standard via email to all staff

• Mondi Timber / Mondi Plywood:

o I was the Lowveld region’s (Sabie, Graskop, Piet Retief, Hazyview, Nelspruit) correspondent for the in- house magazine, “Timber-Talk”

Duties included compiling and providing articles of interest regarding the various business units in the region; ensure all events, as well as new staff appointments are featured; ensure all articles and photos are submitted to Head Office before the closing date for publication Tour Groups:

• Mondi Timber / Mondi Plywood:

o Assist with the complete organising and liaison of client visits, as well as school tour groups to the Mill

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