Laurel Ann Gobey

Executive Personal Assistant /Receptionist Address: 166 Hans Strijdom Avenue, Lyttelton Manor, Centurion, 0157

Cell: 072-***-****

E-mail: ad4elw@r.postjobfree.com

I am an enthusiastic, self-motivated, reliable, responsible, and hard-working person. I am a mature team worker and adaptable to all challenging situations. I can work well both in a team environment as well as using own initiative. Work well under pressure and adhere to strict deadlines. 10 years' experience working as a personal assistant/ Receptionist in the Corporate Industry. Excellent organisational and time management skills. Multi-tasking capabilities, attention to detail.

I have a professional manner and I'm able to efficiently prioritise the most important tasks and my time.

Skills

Excellent Communication

Detail Orientated

Highly Organized

Excellent Telephone Manner

Time Management

Multi-Tasking

Computer Skills

Education

1985- 1989: Clapham High School

Subject: English

Afrikaans

Biology

Science

Typing

Home Economics

1990 – 1992: MSC Business College

Course Name: Business Administration Services Secretarial Support

SAQA ID: 35928 – Level 3

Professional Office Conduct

Effective Administration Skills

Advanced Calculations

Communication for Business

Computer Proficiency

Bookkeeping for Secretaries

Work Experience

AFROX Information Services Bedfordview

2005/08/29 - 2008/09/30

Executive Personal Assistant

Compiling of monthly reports

Client correspondence

Confirm flight bookings National and International

Arrange Travel requests.

Accommodation arrangements for visitors

Arrange Forex from Rennie’s

Taking minutes for Management Team

Distribute minutes and prepare agenda.

Completion of benchmark graphs

Sourcing venues for conferences.

Confirm all appointments with attendees in advance.

Invoices authorised by relevant managers and invoices processed on Main Frame

Screen all telephone calls for Managers.

Printing and filing of confidential documents for Managers.

Typing business documentation

Reference: Mrs Megan Hopkins (Manageress) Contact Number: +27-011-***-****

NICD (National Institute for Communicable Diseases) Sandringham

2009/01/05 - 2010/12/15 (Contract)

Executive Personal Assistant

Assisting in taking messages and booking appointments for the Manager

Liaise with travel agents and service providers regarding travel bookings.

Type, fax and collate documents, reports and prepare presentations timeously as per requirements.

Maintain a filing system and ensure that all documents are filed timeously.

Manage Diary and ensure that all meetings and commitments are properly recorded.

Distribute documentation according to standard distribution instructions.

Take minutes ensuring that an accurate and concise summary of proceedings is recorded, typed, and distributed on time.

Reference: Mrs Megan Vandecar: (Manageress) Contact Number: +27-84-585-****

Mstores (Pty) Ltd Isando

2011/04/04 – 2016/05/24

Executive Personal Assistant

Provide high – level administrative support.

Source information for meetings

Diarise meetings and confirm attendance.

Minute Taking

Circulate minutes and ensure action points are completed by due date.

Typing of documentation and obtaining the authorities signatures

Capture Sales figures daily

Manage C.E.O. diary.

Arrange travel flights and booking reservations.

Arrange conference calls.

Reconcile petty cash business statements & slips.

Purchasing of Stationery and buying office consumables

Prepare power point presentations for Board Meetings

Inform C.E.O. on any events and appointments that require his urgent attention.

Consolidating agenda for monthly meetings.

Arrange venue and refreshments for designated event.

Maintain a filing system and ensure all documents are filed timeously according to procedures.

Photocopy, fax and scan documentation according to specific requirements and instructions

Keeping documentation strictly confidential

Client liaison

Taking messages and making appointments for C.E.O.

Collate Provident Fund Documentation, and Typing of Disciplinary Hearings

Collate Expense Claim Forms.

Collate and file all documentation for store burglaries and liaise with AON Insurance on all payments.

Reference: Mr Kevin Wright (CEO) Contact Number: +27-82-880-****

PSG Insure Centurion

2019/03/01 – Present

Conversions Administrator / Office Assistant / Receptionist

Compiling Master Lists on Excel from Commission statements received from Brokers.

Saving schedules received from Insurers on folders allocated for Brokers.

Preparing Broker folders on SharePoint for Conversion Team’s utilisation.

Equating PSG schedules against the Insurers schedules and noting errors for correction.

Scanning

Electronic Filing

Assisting Social Club with functions and the procurement of stock

Managing Team Leaders diary and Meeting Planner

Greeting clients helping them navigate through an office and supplying them with refreshments.

Answering Switchboard – 300 / 400 calls a day.

Taking correct Messages for all staff and Managers

Directing the correct calls to relevant staff members and Managers

Opening Post and sorting of Mail.

Assist plan travel arrangements.

Collection of parcels and documents daily

Keep record of all collections and deliveries

Making copies of all documentation

Completing CPD (Continuous Professional Development) Points on a yearly basis

Completed SCP/SMK 123 – Commercial – Santam

Belong to the Culture Committee assist with all yearly arrangements and orders.

Book Boardrooms and Meeting Rooms for Managers and Staff.

Reference: Mrs Denise-Wolfe Botha (Manageress) Contact Number – +27-83-500-****

Mrs Hantie Burger – (Manageress) Contact Number - +27-82-879-****

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