Administrative Assistant Vice President
Resume:
Coleen Marie Lowry
Carrollton, Kentucky 41008
Ph: 502-***-****
Email: ***********@*****.***
Work Experience
Cashier / Cleaner
Coopers Restaurant
Carrollton, KY
Current
Server/Bartender
Brewsers Sports Bar & Grille - Shamokin, PA 2022 to 2023
Server/Cashier
Original Italian Pizza - Sunbury, PA 2022 to 2021
Server/Cashier
Warminster Diner - Warminster, PA
January 2020 to November 2021
Key Holder/Sales Associate
Go Calendars - Bloomsburg, PA
October 2020
Seasonal Position
Senior Administrative Assistant - Division of Medicine
Geisinger Medical Center - Danville, PA
September 2014 to October 2020
Provides advanced administrative support primarily to the Vice President of Medicine and to the
Associate Chief Medical Officer/Chairman of Medicine as necessary.
•Appropriately represents the Division of Medicine by serving as a liaison to the Chairman and Vice President with executive, senior and system leadership as well as with representatives of external institutions.
•Manages the division vice presidents schedule according to future and immediate needs of the division while providing ample time to prepare for and effectively meet deadlines and complete projects.
•Assists divisional leadership in the development of confidential/sensitive documents and presentations, in addition to composing, editing and acquiring data/information when needed. • Effectively communicates responsibilities and time lines to direct reports of divisional leadership, including but not limited to, organizational policies and procedures and system initiatives as necessary.
•Responsible for completing routine office duties, such as, transcription of documents, time allocations, maintenance of a tickler system and management of travel arrangements.
•Assists the ACMO/chairman's assistant by completing physician letters of offer and physician incentive compensation documents and completing forms to initiate development of recruitment loans. Also provides assistance in maintaining physician FPPE/OPPE files and reviews travel/absence and reconciliation forms to ensure adherence to the travel policy and the appropriate allocation of funds.
Administrative Assistant / Cost Engineer
Chester County Site Contractors - West Chester, PA
2007 to 2014
Coordinate and perform a range of staff as well as operational support activities for the organization; serve as a liaison with other departments and operating units in the resolution of the day-to-day administrative and operational problems.
•Coordinate all service-related needs and activities for customers, including pricing, contracts and bid proposals.
•Supervise company's field personnel to manage project costs while ensuring customer satisfaction. • Establish, maintain and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.
•Provide administrative/secretarial support for the company such as answering the telephones and resolving a range of administrative problems and inquiries.
•Schedule and coordinate meetings, appointments, events and other similar activities for supervisors.
•Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.
Accounts Payable Clerk
Bentley Homes LTD - West Chester, PA
2006 to 2007
Accounts Payable Administration (Promotion)
•Reconcile and distribute payment to multiple vendors. Distribute daily generated reports. Maintain logs of payment schedules.
•Handle accounts receivables and billing services, as needed. Process month-end closings and monthly reports. Use of Excel and Weblink programs to manage accounting data.
•Created Excel spreadsheets for vendor invoices and regularly take on added responsibilities involving spreadsheet management and other duties.
•Interacted with internal and external customers on a daily basis to ensure approval and timely payment of invoices.
•Maintained paid invoice files, archives and checked stock inventory.
•Provided administrative support to the CFO.
•Reconciled and matched invoices against issued checks to ensure accuracy.
•Managed issuance of checks, check cancellations, and voided checks. • Ran check runs twice monthly to generate and mail out checks to vendors.
•Performed manual payment against expense report.
Administrative Assistant / Receptionist
Bentley Homes LTD - West Chester, PA
2004 to 2006
Attended to telephone phone calls, concluded the nature of calls and assisted callers to the correct department.
•Successfully organized appointments between employees and clients.
•Responsible for typing reports, memos and other correspondence.
•Kept detailed and confidential messages for executive level personnel.
•Accepted and distributed messages and postal mail to proper departments and employees. • Ordered all office supplies for an office of over 200 employees. Managed postal machine and incoming and outgoing mail.
•Demonstrated superb time management skills.
Optician/Patient Care Coordinator
Eyeland Optical - Pottsville,PA
2014
Responsibilities
•Assists customers with frame selection, fits and dispenses frames; as well as contact lens products. Utilizing technical information to interpret prescription to assist customer with selection of optical products and services.
•Consistently provides friendly and enthusiastic customer service skills.
•Assists each customer in frame, lens, contact lens selection.
•Sell, fit and dispense frames and other accessories through the use of accurate measurements, verification of ordered products and adjustments and/or repairs of glasses.
•Maintaining focus and dedication to not only meeting, but consistantly exceeding managements commissions based sales requirements.
•Provide customers covered by Third Party insurance with accurate information of daily, weekly and monthly sales commission based goals regarding benefits to ensure proper selection of frames, lenses, contacts.
•Participate in any/all training, educational, sales coaching activities necessary to fulfilling company goals.
•Responsible for interpretation of ophthalmic prescriptions, recommendation of lens materials to fit patients' needs, instruction of contact lens use and care, and overseeing the daily activities of the Optical Shop.
Data Coordinator / Administrative Assistant - Division of Medicine
Geisinger Medical - Center, PA November 2009
Exhibit strong analytical skills, organizational skills, business acumen and excellent communication skills in an executive setting.
•Provide itineraries for Medicine candidates while working together with recruiters and managers to provide a rapid turnover to fill Physician Assistant positions.
•Offer a wide range of administrative support within the Division of Medicine, specifically focusing on the needs of the ACMO/Chairman of the Division Medicine and the Vice President of the Division Medicine.
•Self-motivated with the ability to prioritize and complete multiple tasks in a timely matter with limited supervision.
•Calculate and distribute over 32 various data reports to the Division of Medicine, Finance, Physicians and other clinical staff.
•Schedule and coordinate meetings, appointments, itineraries and events.
Optician / Patient Care Coordinator
Eyeland Optical - Pottsville, PA Responsibilities
•Assists customers with frame selection, fits and dispenses frames; as well as contact lens products. Utilizing technical information to interpret prescription to assist customer with selection of optical products and services.
•Consistantly provides friendly and enthusiastic customer service skills.
•Assists each customer in frame, lens, contact lens selection.
•Sell, fit and dispense frames and other accessories through the use of accurate measurements, verification of ordered products and adjustments and/or repairs of glasses.
•Maintaining focus and dedication to not only meeting, but consistantly exceeding managements commissions based sales requirements.
•Provide customers covered by Third Party insurance with accurate information of daily, weekly and monthly sales commission based goals regarding benefits to ensure proper selection of frames, lenses, contacts.
•Participate in any/all training, educational, sales coaching activities necessary to fulfilling company goals.
•Responsible for interpretation of ophthalmic prescriptions, recommendation of lens materials to fit patients' needs, instruction of contact lens use and care, and overseeing the daily activities of the Optical Shop.
Education
High School Diploma
Sr High School - Catawissa, PA 2000
Skills
•Accounts Payable
•Microsoft Windows, Microsoft Excel
•Adobe Acrobat
•Epic
•Transcription
•Microsoft Outlook
•Office Management
•Accounts Receivable
•Analysis Skills
•Ophthalmology Experience
Certifications and Licenses
Pennsylvania Notary
2004-2018
Groups
Autism Speaks
Present
Autism Advocate 2004 - Present
Additional Information
•Possess a high regard for maintaining confidentiality and adherence to organizational policies and procedures.
•Excellent ability to gather and analyze statistical data and generate reports.
•Profound time management skills.
•Outstanding energy, enthusiasm, persistence and creativity.
•Remarkable ability to communicate effectively, both orally and in writing.
•Complete knowledge of professionalism, department support and priority management skills.
•Exceptional record maintenance skills.
•Tremendous ability to make administrative/procedural decisions and solve complex problems.
•Strong ability to compose and edit written materials.
•Proficient in Microsoft Windows XP, Novell Groupwise, Word, Excel, Adobe Acrobat 8 Professional,Explorer Purchasing System, TOM Web-link Systems, Accounting Anzio, Epic, ProVation MD, TIMEV7, and Document Direct.
•Public Notary for the State of Pennsylvania.
Contact this candidate