KIMBERLY PEREZ

***** ******* ****** – Oak Forest, IL 60452 – 708-***-****– ad4ehd@r.postjobfree.com

OBJECTIVE:

To obtain a position that will contribute to a future successful career, as well as growth and advancement. QUALIFICATIONS

Proven ability to manage an extensive workload, and under pressure. Works well with others and readily available to help as needed. Strong administrative and secretarial skills. Ability to consistently meet deadlines. Excellent verbal (both listening and speaking) and written communication skills. Professional demeanor. Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently. Ability to use initiative, diplomacy and tact. Ability to function well as a team member. 6 years management skills. Able to assist with computer/IT and various office machine needs as necessary technical skills include: MS Word, Excel, PowerPoint and Outlook. Typing: 65 wpm EDUCATION:

July 2004 Robert Morris College

Bachelor of Business Administration - Accounting G.P.A. 3.9 November 2002 Robert Morris Colleges

Associate in Applied Science - Computer Programming G.P.A. 3.9 WORK EXPERIENCE

August 2020 to Present Cooley LLP

Executive Legal Assistant

• Greet visitors; escort them to appropriate meeting rooms and provide them with amenities as needed.

• Provide high-level administrative support to Managing Partners, Board Members, recruiters, by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving litigation documents and updating contact databases.

• Oversees Managing Partners/Partners calendars, scheduling meetings and engagements, managing invitations, and coordinating meeting and travel logistics.

• Coordinates Managing Partner/Partner communications and provides business writing support: composing and editing general correspondence, briefings and executive summaries, and reports. Prepares or edit presentations as requested. Manages documentation, including preparing business documents, routing items for approval, and maintaining files.

• Supports Managing Partner/Partner in achieving strategic priorities. Coordinates a variety of special projects, some of which may have organizational impact. Proactively maintains schedules of ongoing work, key initiatives, and coordinates with stakeholders to deliver results. Manages incoming inquiries and requests, responding and delegating as appropriate.

• Provide management and daily administrative needs to DEI Leader calendar, scheduling travel and follow-up calls and appointments and engagements, managing invitations and providing detailed attention to requests needed;

• Proactive and due diligence to Managing Partner, Partner, Leader needs regarding schedules, reports, appointments, engagement letters, travel needs, billing reports and other projects as needed

• Review all documents prepared for accuracy, completeness, grammar, and syntax.

• Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors’ full confidence and trust in all interactions.

• Prepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines, track relevant travel and expense receipts for accurate accounting reconciliations.

• Create and maintain files, including chronological files and indexes not stored in Records Department.

• Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.

• Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool. September 2014 to July 2020 Katten Muchin Rosenman LLP Litigation Administrative Team Lead

• Work directly under Human Resource management

• Service 30 - 40 Associates by coordinating and overseeing administrative workflow for the group

• Lead clerks with work and tasks that are delegated to us by the attorneys

• Provide technical expertise – firm policy, best practices, practice area knowledge, protocol, etc.

• Maintain and manage the calendars, marketing events, docketing, emails, files, billing, bookkeeping, expenses for both attorneys

• Obtain instruction from attorneys for projects, tasks, assistance and delegate accordingly or handle alone

• Prioritize and monitor workflow to ensure high quality work product and completion within defined deadline(s)

• Prepare reports and maintaining records of work accomplishments and administrative information

• Coordinate the preparation presentation and communication of all tasks to Human Resources

• Determines training needs and make recommendations for improving efficiency and economy of existing operations

• Coach, facilities, solve work problems, and participates in work of team among clerks and associates

• Schedule and coordinate out of town business meetings and travel arrangements for associates

• Follow-up with clients, vendors, defendants, other employees regarding business matters

• Assist with drafting, editing and revising briefs, documents and/or correspondence

• General assistant duties including but not limited to typing, scanning, preparing correspondence, sending out documents, correspondence

February 2011 to August 2014 Howard & Howard Attorneys PLLC Legal Assistant

• Assist an associate and partner on a daily basis, as well as being a primary back up to 3 other attorneys

• Assist the attorneys with commercial litigation with specific experience in business torts, contract disputes, intellectual property, employment matters and professional liability. Also assists with banking, commercial law, bankruptcy, creditor’s rights and general litigation.

• Maintain and manage the calendars, marketing events, docketing, emails, files, billing, bookkeeping, expenses for both attorneys, schedule and coordinate out of town business meetings and travel arrangements

• Follow-up with clients, defendants, other employees regarding business matters

• General assistant duties including but not limited to typing, scanning, preparing correspondence, sending out documents, correspondence

• Type briefs, letters, discovery, and other litigation documents, edit, redline, copy and proofread various agreements and briefs

• Familiar with procedures and filings within Illinois and Indiana counties, as well as Illinois and Indiana Federal filings

• Maintain status reports regarding main client files

• Assist with drafting, editing and revising briefs regarding Foreclosure proceedings in several Illinois Counties July 2003 to February 2011 Ungaretti & Harris, Chicago, IL Litigation/Intellectual Property Legal Secretary

• Assist 5 to 7 attorneys and paralegals on a daily basis

• Maintain and manage calendars and marketing events, schedule, coordinate meetings, conference calls, and marketing events with attendees, conference room coordination and hospitality to attendees and hosts

• Maintain and manage several attorneys’ bookkeeping and billing; enter attorneys’ billable hours

• Prepare disbursements and expense reports

• Follow-up with clients regarding business matters

• Follow-up with other employees, organize and coordinate meetings and projects as needed

• Create and organize attorney working files

• Type briefs, letters, discovery and other litigation documents

• Organize and create exhibits, charts, etc. for litigation, intellectual property, and real estate matters

• Daley Center, Federal Building, Appellate Court, Cook County Recorder, City Hall, Water Department recordings and filings

• Create pleadings and correspondence indices

• Research case boxes and exhibits

• IP work includes regular input and monitoring of patent and trademark docket, powers of attorneys, IDS statements

• Assist paralegals in closing preparation

• Organize, file and update marketing materials

• Organize and archive old files and documents within the firm (attorney closed files, personal, marketing, etc.) REFERENCES AVAILABLE UPON REQUEST

Contact this candidate