Celina Ayala

707-***-**** ad4dto@r.postjobfree.com Oxnard, CA 93030

SUMMARY

Dedicated and experienced administrative professional with over 14 years of experience in supporting senior leadership and managing office operations efficiently. Skilled in coordinating administrative procedures, managing schedules, and providing comprehensive support to enhance organizational efficiency. Seeking to leverage my expertise in business administration, advanced computer skills, and excellent interpersonal abilities to contribute to the success of the APF leadership and foundation.

SKILLS

Advanced proficiency in Microsoft Word, Excel, and PowerPoint

Experienced with email programs and task management software

Excellent interpersonal and communication skills

Strong organizational skills and attention to detail

Proven ability to work autonomously and in team settings

Effective multitasking and prioritization abilities

EXPERIENCE

Administrative Assistant, Whitham Group Executive Search, June 2012-December 2023

Thousand Oaks, CA

Managed a complex calendar of appointments for senior leadership, optimizing their schedules and enhancing organizational productivity.

Coordinated travel arrangements and preparing detailed itineraries, ensuring seamless logistics for leadership activities.

Assisted in the preparation and monitoring of expense reports, contributing to efficient financial operations.

Served as the primary point of contact for internal and external queries, fostering positive relationships and effective communication.

Coordinated board and committee meetings, including logistics, agenda preparation, and minute-taking, ensuring actionable outcomes were recorded and followed up.

Maintained office policies, procedures, and departmental files in collaboration with leadership, ensuring operational efficiency and compliance.

Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email management, and task management software, enhancing office productivity.

Administrative Assistant, Ayala Consulting, January 2006-June 2012

Provided administrative support across multiple departments, demonstrating flexibility and a proactive approach to task management.

Assisted in processing invoices and managing departmental expenses, supporting the finance department's operational needs.

Developed and maintained effective organizational systems for document management, significantly improving retrieval time and accuracy.

Enhanced team collaboration by introducing and managing efficient use of task management software.

Engaged in research and prepared materials for high-level presentations, contributing to the successful conveyance of strategic initiatives.

EDUCATION AND TRAINING

Associate of Arts

Business Administration, Santa Barbara City College, Santa Barbara, CA June 1993

LANGUAGES

Spanish:

Full Professional