**th March ****

The Recruiting Team

Anet Fibet Tech Inc.

Fort McMurray

AB, Canada

Dear Sir/Madam,

With reference to the advertisement on Indeed Website for the post of Secretary, I am pleased to submit my application.

I have been working for more than 20 years with the Solicitor General as Confidential Secretary at the Attorney General's Office of Mauritius which is a Department of the Ministry of Justice in Mauritius.

Actually, I am working as Secretary at Varma Chambers, a well-established Law Firm in Mauritius. My duties consist of updating diaries for court cases, updating cases as per cause list, arrange appointments, managing diaries for as all court cases, fill and send prison’s form when visit is requested to visit detainees, update and manage new clients files, retrieve new Supreme Court Judgments everyday, update Government Gazette, Bills, Acts, Government Gazette, attend court as and when required, manage and make telephone calls. Other cognate duties as and when requested.

I am a very hard and dedicated worker and working at odd and staggered hours has helped me to develop administrative skills and taking decisions on my own. In my job, I have been dealing with different kinds of customers. I am client focussed and always well-organized. I have also been working with several lawyers.

My skills and duties are as follows -

•trustworthiness, loyal, honesty, confidence, discretion, maturity and Initiative, customer-focus, detailed-oriented, meticulous;

•capable to work under pressure and capable of dealing efficiently with members of the public;

•to arrange appointments and deal with enquiries; good oral and written communication;

•to make telephone calls and screen incoming calls and visitors and determine the course of action required for satisfactory disposition;

•to take messages and facilitate the process of communication between the relevant stake holders;

•to perform general secretarial duties including the taking of notes, typing, classification and retrieval of records and documents;

•keep a good filing system record for incoming and outgoing mails, letters; keep records of incoming and outgoing files;

•to perform word processing and telex/telefax duties and computer/ data processing work and operate e-mail services;

•to keep track of important documents, papers and make them available expeditiously;

•to prioritise work on a daily basis and to be responsible for ensuring that deadlines are met and appointments honoured;

•to ensure that meetings are well organised and take place in time and appropriate information is made available;

•to plan travel and related itineraries and make hotel reservations, organise transfers, arrange for visas;

•to do multitasking duties such as opening and distributing regular electronic incoming mails and respond to electronic enquiries;

•to greet visitors and direct them to appropriate contact or service;

•very fluent in English and French;

•perform simple research work on google and other international websites as and when required.

•My Linkedin profile is as follows –

https://www.linkedin.com/in/miloumala

•My facebook profile is as follows:

http://www.facebook.com/malaadeya

Waiting for a favorable reply.

Yours sincerely,

Appamah Adeya

APPAMAH ADEYA

322, Morcellement Montréal, Coromandel, Mauritius

Email: ad4d7z@r.postjobfree.com

Mobile phone: +230-****-****

Confidential Secretary

Meticulous Confidential Secretary offering 21 years of experience providing administrative support.

Successful at preparing agendas and scheduling meetings and also following up on action items. Systematic and organised Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Able to work on own initiative and as part of a team. Proven skills involving productivity, developing and motivating teams to achieve their objectives. Have a strong sense of responsibility and dedicated to maintain high quality standards. Able to handle perfectly members of the public. Work at Odd and staggered hours and under constant pressure. Able to cope with any kind of situation and under stressful conditions.

WORK EXPERIENCE

VARMA CHAMBERS LAW FIRM

January 4 todate

Secretary

All duties of Law Firm. Court cases, type affidavits, list of witnesses, proecipe, postponement letters, written submissions, prepare engagement letters, invoices. Keep uptodate records of all clients. Updating cases as per cause list, retrieve recent judgments of Supreme Court, updating diaries, call clients to inform when their cases are due to be heard, fill and send form to prison when visit to detainee is required, update and manage new clients file, fill forms for new clients, prepare proforma letters, attend court as and when required, search for international judgments, manage the office

ATTORNEY GENERAL’S OFFICE)

April 1995 to June 2023

Confidential Secretary

Secretarial duties, clerical duties, manage diaries, able to take decisions in the absence of supervisors, respond to everyday calls with slightest details and respond within limit, deal with customers diligently and courteously, manage everyday emails, prepare meetings, make travel arrangements (hotel bookings, apply for visa if needed, flight bookings, etc), simple research work internationally and locally for Supreme Court judgments and Supreme Court cases

Ministry of Industry and Commerce (posted at the Mauritius Standards Bureau)

January 1982 to December 1995

Typist/Stenographer

Typing, Secretarial duties, clerical duties, fax, email

Electoral Commissioner’s Office

February 1981 to February 1982

Typist/Stenographer

Typing, Clerical duties, deal with members of the public

Mayflower Trading (Non-Governmental) –

March 1977 to January 1981

Clerk Typist/Sales Representative

Secretary, Filing, prepare bill of lading, typing, arranging appointments, Telex and Telephone, Showroom Sales representative (in charge of a showroom of Sanitarywares for five years)

LAM PO TANG AND CO LTD (Non-Government)

Salesgirl, Receptionist

Attending to customers, making receipts for sales, attending deliveries, operating big switchboard, attending to visitors

EDUCATION

BHUJOHARRY COLLEGE

School Certificate (from 1971 to 1975)

SCHOOL CERTIFICATE EXAMS (1975)

English Language – 6 (credit)

English Literature - 3 (credit)

French – 3 (credit)

History – 5 (crefit)

Secretarial Practice

Municipality of Port Louis

January 1977 to December 1977

Secretarial Practice

Typewriting

Shorthand

Book-Keeping

Commercial English

1979- M/Education – Training Scheme for the Development of Pre-Professional

Manpower

Filing, correspondence clerks

Commercial English

Pitman Examinations Institute

1982 Typewriting Advanced - 50 wpm

Shorthand English – 80 wpm

1985 Pitman examination Institute -French Shorthand (In this examination candidate was required to write in Pitman Shorthand and transcribe on the typewriter two passages dictated in French in a total of 4 minutes at the rate of 70 wpm

London Chamber of Commerce and Industry

1984 Typewriting Higher Stage – Distinction – 51wpm

English Shorthand – 100 wpm

French shorthand - 80 wpm

Association of Computer Professionals (London)

Word processing Certificate

NIIT (2003)

Wordprocessing

University of Technology(2008)

Award courses for Confidential Secretaries

Subjects (Marks awarded)

Computer Fundamentals - A

Public Sector Management-A

Business Communications -A

Administrative Reforms - A

Online Courses (2023)

• Diploma in Business and Legal Studies

• Typewriting (speed test)-50 wpm

Trainings and Experience

•Microsoft Office (10+ years)

•Microsoft word

•Microsoft Excel

•Powerpoint

•Writing Skills

•Proofreading

•Research

•Receptionist skills

•Event Planning

•Plan abroad travelling arrangements

•Office experience

•Time management

•Word processing

•Organizational skills

•Google Docs, Search engines

•Outlook

Languages spoken and written

•English – Proficient

•French – Proficient

•Creole (Mother tongue) – Excellent

•Hindi- Basic

Contact this candidate