Karen R. Tan

**** ***** ******, **** *

San Fernando, CA 91340

E-mail: ad4d2w@r.postjobfree.com

818-***-****

CAREER OBJECTIVES:

Seeking a responsible and challenging career where I can utilize my experience as well as continue to develop my ambition of knowledge.

SUMMARY OF QUALIFICATIONS:

•Exceptional Customer Service skills

•Data Entry

•Impressive communication and people skills

•Excellent Multi-tasking skills

•Bilingual (English/Tagalog)

•Super-fast learner

•Fabulous phone skills and manner

•Adaptable to a variety of work environments and challenges

•Pays close attention to details

•Great team player

•Hardworking

•Independent

•Very reliable as an individual

•Over 15 years experienced

SPECIAL SKILLS:

•55 WPM (typing)

•10-Key by touch

•Accounts Payable background

•Background Checks

•Microsoft Excel

•Microsoft Outlook

•Microsoft Word

•Microsoft Power Point

•Microsoft Publisher

•Microsoft Internet Explorer

•Windows 2003, 2007, 2010, 8, 10

•Quickbooks

•SmartLinx

•Kronos

•Sharepoint

•Workflow

•CRM Sugar Professional Database

•Business Development

•Responsive Management/SIS

•Wells Fargo Expense Report System

•Concur Expense System

•AS 400

WORK EXPERIENCE

•8/2021 – 12/2021 Southern California Hospital (Culver City)

Position: FACILITIES DEVELOPMENT COORDINATOR

Process and submit monthly PACE invoices for payment.

Track budget for the Facilities projects.

Assure OSHPD invoices are paid.

Other miscellaneous projects as needed.

Run errands as necessary.

•7/2019 – 10/2019 SPEARS MANUFACTURING COMPANY

•Position: ADMINISTRATIVE ASSISTANT

•Handle company warranties or Installers Warranty Plan

•Assist claim’s manager with all directives in regards to claims.

•Heavy travel arrangement with one or more executive.

•Expense Report

•Supplies inventory for Technical Services Dept.

•RA log data entry

•Miscellaneous reports

•Assist printing training cards

•Filing and other office organization procedures

•Run errands as necessary

•2/2017 – 11/2022 RELIABLE PROPERTIES

Position: ADMINISTRATIVE ASSISTANT

•Lease package

•Tenant data and recordkeeping

•Remind tenant of responsibilities Facilitate needs and questions of all parties

•Move-in items, deliver keys/cards,

•Tenant contact management maintain master contact database

•Tenant notifications & correspondence

•Miscellaneous reports

•Tenant insurance certificates (Docutrax)

•Contracts and amendments

•Retail sales reports

•Office Administrative Functions: Non computer office equipment printer, fax, postage machine

•Supply ordering

•Backup to receptionist

•4/2015 – 2/2016 GOLDSTAR HEALTHCARE, LLC

Position: EXECUTIVE ASSISTANT

•Assist the CEO, President/COO and Sr. Managing Director with daily tasks. To include the following responsibilities:

•Schedule meetings and/or interviews

•Manage Calendar

•Payables (Personal and Goldstar Healthcare) – Invoicing & Checks

•Prepare and distribute incoming mail

•Office supplies inventory

•Prepare/Generate Reports (memos, correspondences, including agendas & minutes/transcribing notes)

•Take initiative in supervisor’s absence (sit-in for meetings, etc.)

•Research

•Expense Reports

•Create/Update spreadsheets and other forms

•Filing (Clients, Vendors, Projects)

•Coordinate workflow

•Interact with Upper Management at other locations

•High level of confidentiality

•Other duties and responsibilities as necessary

•4/2015 – 2/2016 GOLDSTAR REHABILITATION & NURSING CENTER

Position: CUSTOMER SERVICE MANAGER

•Assist the Administrator with day-to-day workload. Assist Human Resources Department with employee files, counseling, administer benefits, payroll and hiring. Supervise and schedule reception employees. To include the following responsibilities:

•Obtain payables approval

•Schedule meetings and/or interviews

•Manage Calendar

•Background checks

•Employee mentor

•Supervise receptionists with daily workload

•Set work schedule for the receptionists

•Office supplies inventory

•Liaison between outsourced Human Resources and employees

•Prepare/Generate Reports (memos, correspondences, including agendas & minutes/transcribing notes)

•Manage information requests (track delegated tasks to ensure progress and deadlines)

•Take initiative in supervisor’s absence (sit-in for meetings, etc.)

•Research

•Expense Reports

•Screen department requests and approvals

•Create/Update spreadsheets and other forms

•Filing (Clients, Vendors, Projects)

•Coordinate workflow

•Interact with Board of Directors

•High level of confidentiality

•Other duties and responsibilities as necessary

•1/2006 – 1/2015 ANDREWS INTERNATIONAL, INC.

Position: EXECUTIVE ASSISTANT

•Direct assistant to the SVP of the AI West Business Unit Lead. Expect that the workload of the SVP will run smoothly paying close attention to details. To include the following responsibilities:

•Assist the SVP of Operations of the AI West Business Unit

•Assist with Business Development

•Manage Calendar

•Schedule Appointments (coordinate meetings including telephonic)

•Prepare/Generate Reports (memos, correspondences, including agendas & minutes/transcribing notes)

•Travel arrangements and/or plan business trips

•Arrange regional meetings via video/audio technologies

•Screen phone calls and voicemails

•Manage information requests (track delegated tasks to ensure progress and deadlines)

•Take initiative in supervisor’s absence (sit-in for meetings, etc.)

•Dictations

•Contract review and addendums

•Research

•Weekly Expense Reports

•Screen department requests and approvals

•Arrange accommodations and logistic for visitors/clients

•Create/Update spreadsheets and other forms

•Filing (Clients, Vendors, Projects)

•Coordinate workflow

•Interact with Board of Directors

•Virtual Assistant (telephones, computer, faxes to perform duties from home as necessary)

•High level of confidentiality

•Other duties and responsibilities as necessary: Assist HR Dept. and Branch Operations as necessary.

•1/2006 – 11/2007 NAGY PROTECTION SERVICES (MERGED W/ ANDREWS INT’L)

Position: EXECUTIVE ASSISTANT

•Same as above

•10/1999 – 1/2006 HEALTHCARE MGMT., LLC (FORMERLY B.V. GENERAL, LLC)

Position: ADMINISTRATIVE ASSISTANT/ACCOUNTS PAYABLE

•Manage calendar appts./schedules for President and CEO, travel arrangements, create forms/spreadsheets, screen calls, accounts payable (to include receiving of invoices, printing checks, month-end reconciliation), Assisted with new hires. Inventory of office supplies and equipment. Paper work and filing.

EDUCATION

•1999 - B.S. Major Business Mgmt./Administration Far Eastern University

REFERENCES

•John H. Nagy, President AI West – Andrews International – 818-***-****

•Dan Hoffman, HR & Legal – Andrews International – 818-***-****

•Corey English, Former co-worker – Andrews International – 213-***-****

•Glynda Andrews, Former co-worker – Andrews International – 626-***-****

Contact this candidate