QUALIFICATION SUMMARY

Executive Assistant with a decade of experience supporting Director’s of the company in fast-paced, multinational corporation. Managed complex scheduling, correspondence and logistics. Streamlining processes and increasing efficiency. Successfully coordinated events, internal & external team meeting & training sessions, demonstrating exceptional organizational skills and attention to detail. Managed budgeting and expense reporting. Operates well with minimal supervision to meet demanding objectives. CORE COMPETENCIES

Calendaring Office Administration Negotiation Skills Travel Arrangements

Event Planning Decision Making Organization and Planning Skills SAP EXPERIENCE HIGHLIGHTS

ABBOTT HEALTHCARE PVT LTD (Mumbai, India)

Sr. Executive – Global Marketing Nov 2013 – Till Present

Provided assistance to 3 senior directors, two managers and their organization world wide

Good interpersonal, organizational and communication skills.

Managed calendars, scheduling meetings, engagements, conferences and business trips both domestic and international

Coordinated events, meetings by working closely with hotel/Purchase department and restaurant banquets coordinators as and when required by Global teams & internal teams.

Performed accounting activities such as preparing expense report, raise Purchase requisition in SAP program, processing over 500+ invoices and keeping a track of the same, monthly submission of provisions to finance and global team.

Assist in organizational duties like filing of Documents, keeping scan of invoices processed, Working on Vendor creation systems to get vendor registered on systems, Setting up Telepresence as and when required, Arranging Forex/Matrix for team members, conference room booking for the team, answering telephones, filing and miscellaneous task. Work independently on daily bases.

Manage internal and external meeting across multiple time zones while managing the calendar.

Developed and maintained a filing system for contracts, invoices, proposals, reports and high profile documents.

Coordinate meetings, training, sessions and activities for brand building.

Upload videos, documents on share point, webdam applications.

Provide support on ad-hoc branding enquires from various divisions.

Conduct brand training by coordinating across division/new joinees for Japan, Vietnam & Singapore, setting up TP/Webex accordingly with the agency.

Keep track of attendees while training, provide access to employees for Share point & Webdam.

Coordinating with multiple stakeholders including HTML team, server team and agency for successful implementation of "Spread the word" weekly campaign.

Publishing brand awareness emailers across Abbott worldwide through Maestro tool.

Testing of mailer in app and sending it across Abbott world wide.

Raising Activity request form for sponsorship/donation of CSR and processing CSR grants in coordination with finance with due approvals from Legal and Finance team. Sonali Tarkar

+91-885*******

ad4c2l@r.postjobfree.com

Navi Mumbai, India

Sr.Executive Assistant

ABBOTT INDIA LTD (Mumbai, India)

Executive Assistant - Supply Chain Oct 2012 – Nov 2013 Got promoted as an employee for Abbott. In less than a year, my active performance helped me evolve and, as a result, I was recognized by management as an invaluable asset to the company.

Managed executive calendars and daily schedules by arranging meetings, coordinating travel arrangements, and ensuring all deadlines are met.

Prepared reports on projects progress for Director's review.

Developed a filing system that improved storage of documents resulting in faster retrieval time during audits.

Generated documents such as letters, memos, contracts, agreements and updating compliance certificate with a keen attention to detail while adhering to formatting requirements.

Maintain daily follow up for all activities performed

Multi-task, answer telephones, and miscellaneous task on daily basis

Coordinated events, meetings by working closely with hotel/Purchase department and restaurant banquets coordinators as and when required by Global teams & internal teams.

Arranged travel both domestic & International mainly in coordination with travel desk namely flight ticket booking, hotel and ground transportation booking, visa processing.

Coordinated and supervised the work of operations staff, ensuring the timely and proper completion of all assigned assignments and updating the same to Director.

Performed accounting activities such as preparing and submission of expense report, invoices and purchase orders in respective systems.

ABBOTT INDIA LTD (Mumbai, India)

Administrative Assistant - Marketing Aug 2011 – Oct 2012

Ensuring proper arrangement of advances for filed staff also arranging activity request, stockist application, promo dispatch/sample allocation to 500 Field staff

Arranged travel including flight, hotel and ground transportation bookings for 500 Field staff and 3 Directors

Managed calendars, scheduling meetings, engagements, conferences and business trips both domestic and international

Performed accounting activities such as preparing expense report, raise Purchase requisition in SAP program, processing invoices and keeping a track of the same.

Coordinate internal and external meetings, conferences, events by working closely with banquets and purchase team.

Work independently on highly confidential documentations & Multi-task, answer telephones, daily follow ups and miscellaneous task on daily basis

EDUCATION & CERTIFICATION

Certificate in Information Technology NIIT 2011 BACHELOR OF COMMERCE Swami Vivekanand Colleg 2010 SSC St. Anthony Girl’s High School 2005

ACHIEVEMENTS

Certificate of Excellence for supporting Heptral team for achieving 25 Crs sales within 23 months of Launch

Hat’s Off Award for thinking & Implementing cost saving measures for training material required during March 2012

Hat’s Off Award for efficient coordination within cross functional team of operation department

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