STANLEY KIPKOECH

P.o Box 463**-*****

Email: ad4brf@r.postjobfree.com; ad4brf@r.postjobfree.com

**/*/****

Dear Sir/Madam

RE: APPLYING FOR THE POSITION OF HEAD OF PROCUREMENT.

I am applying for the position of Head of Procurement recently advertised in your organization.

I possess a bachelor's degree in Procurement and supplies, and I have held various positions for the last Ten years with well-established companies in the area. During this time, I have gained extensive knowledge pertaining to logistics and warehousing, purchasing materials and other goods directly from manufacturers.

My recent placement as Procurement and Senior Supply Chain Coordinator at Coninx Industries, Senior Procurement and Logistics Imports Coordinator at Sil Africa Kenya Ltd, Procurement and Warehouse Manager at Soko EPZ, Procurement Assistant Manager at Godrej Consumer Products, Procurement Officer Smoothtel & Data Solutions Limited and Startimes Media Kenya limited, where I was based in Western region; Kisumu,Kakamega,Eldoret,Kisii and Kericho.

Having being the head of department demonstrate a solid work ethic and no fear of rolling up my sleeves and getting the job done. Given the opportunity I will immediately bring to the table.

Business and problem solving– identifying and analyzing marketing- and management-related issues and developing innovative solutions.

Extensive research and interest about the products in your company and their respective market prices

Smooth logistics functions which will ensure cost saving for the company, and an effective SOP for managing stock and procurement.

Efficient and effective customs clearance and overseas purchasing when needed by the company

I have an outstanding reputation for being dependable, trustworthy and one of the best Procurement Officers in the area. My resume has a more comprehensive look at my skills, training, and experience.

Yours faithfully.

Stanley Kipkoech

STANLEY KIPKOECH

Phone: +254-***-***-***, +254-***-***-***

Email: ad4brf@r.postjobfree.com,ad4brf@r.postjobfree.com.

Kenya Institute of Supplies Membership (KISM) No: 77562

CAREER PROFILE

A highly reliable and competent Procurement, Logistics, and Imports Professional with over 12 years’ experience in Procurement, Warehouse and Logistics Management, Operations and Imports. I can deliver results against strategic objectives, while working within the organizations core values and beliefs. This is well evidenced in my key achievements from my past employment history as listed below in my resume. Currently seeking a challenging job position within the Procurement and Logistics Departments of organizations both in the government and private sectors.

KEY SKILLS AND COMPETENCIES

Interpersonal and Negotiation skills: Ability to establish and develop relationships with all key stakeholders: suppliers, customers and colleagues.

Analytical Skills: Recognizes areas of weaknesses requiring improvements and makes recommendations for consideration, approval and implementation.

Decision Making and Problem Solving Skills: Able to make timely, well considered and logical decisions on work related problems that may arise so as to find appropriate and workable solutions.

ICT Competence: Good command of Microsoft Office packages: Word, Excel and PowerPoint.

Management software: Ms Dynamics NAV, CRM, SAGE ERP, SAP MM, SAP Business One, LIMA, SYSPRO

TRAINING AND WORKSHOPS ATTENDED

Green and Circular Economy – KIRDI

KAIZEN Manufacturing – Dolphins Training and Consultants Ltd.

Fire Marshal Training - G4S

Driving – License DL-1327290

EDUCATION BACKGROUND

Jan 2016 – To date: CIPS IV & Continuing – Self Enrolled Studies

2008- 2012: University of Nairobi

Bachelor of Commerce, Procurement and Supplies

Second Class Honors, Lower Division

2003-2006: Soliat Boys’ High School

KCSE (B-)

WORK EXPERIENCE

Jan 2023- Date; Coninx Industries Ltd.

Procurement and Supply Chain Coordinator.

Jan 2021- Dec 2022; Sil Africa Kenya Ltd.

Senior Procurement and Imports Logistics Coordinator.

May 2018 – Sept 2020: Soko EPZ/Soko Community Trust

Procurement & Logistics Manager

Jan 2015 – Apr 2018: Canon Chemicals/Godrej Consumer Products.

Procurement Assistant Manager.

Nov 2013 – Dec 2014: Smoothtel & Data Solutions Ltd.

Procurement Officer

Feb 2011 – Oct 2013: Startimes Media Kenya Ltd Western Region (Kisumu,Kakamega,Eldoret,Kericho)

Regional Logistics and Warehousing Supervisor.

GENERAL RESPONSIBILITIES

Procurement

Interviewing potential suppliers prior to contract negotiations, including visiting farms and distribution centers and discussing quality standards with vendors

Managing the entire process in the planning of procurement activities, ensuring effective functioning processes to avoid costly delays based on projects’ procurement plans.

Coordinating with all the PSO team regarding production timelines and ensuring the BPR is accurate for all SKU’s to reflect 95% filtrate for deliveries.

Providing all information including competitive quotes from suppliers, communicating with user department on availability of products and ensuring that they provide all the product description before order is placed.

Completing new supplier forms and new stock code forms to be entered in Ms. Dynamics.

Keeping effective lines of communication between the Project/ Programme Managers and the procurement team to ensure priority requirements, timely delivery of goods, works and services.

Working closely with sales, Finance, Qc and Production teams to create an accurate stock forecast and maintain healthy stock levels to ensure there are no stock outs and availability of FG goods as per the sales forecast.

Ensuring effective use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business monitoring and improvements in systems and processes;

Managing and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations, payment conditions, contractor’s performance evaluation and risk assessment; this will include preparation of appropriate procurement documentation leading to the approval of Purchase Orders and contracts;

Reviewing quarterly procurement status report for all purchases and share the Report with the Head of Finance & Operations and Project Managers;

Doing supplier visits for price negotiations, quality service delivery and contract discussion which includes payment terms.

Warehouse and Logistics Management.

Contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.

Ensuring that all stocks are arranged in a systematic order & are easily accessible & cleanliness is maintained at all times.

You will plan for month end stock takes & ensure that all stock reports are presented to the finance department by the 1st of each month.

Ensuring that all minimum stock levels are being followed & no stock outs are experienced that would affect the production flow.

Developing inventory and logistics strategies to ensure effective & efficient warehousing and distribution systems.

Recruiting, training and staff orientation in the warehouse. This also include performance evaluation and setting up of individual KIP'S

Planning the warehouse and logistics from transportation, stock management, and quality and quantity check.

Ensuring that all chemicals have material safety data sheets before purchase to comply with the set Environmental Management Systems and company Health and Safety requirements.

Planning daily optimal routes from warehouse locations across the country to stickiest / customers.

Checking Quality Control of stock being received by confirming that all stock items are inspected to specifications before they are accepted at the receiving section.

Imports Management

Reviewing Entry and IDF after sharing PFI and approving the same to clearing agent for timely clearance.

Liaising with clearing agent on status of goods under clearance tracking of all shipments on line.

Submitting tax estimates of imports and preparing management daily and monthly reports.

Liaising with all clearing agents for timely delivery of import Raw materials from India, USA, Italy and china. All the received containers should have shipping instructions and a file containing all documents opened and properly maintained for costing purposes.

Ensuring all the original documents for imports are received and forwarded to clearing agent 2 weeks before the ETA for all consignments and ensuring there is a progress report for the same, also tracking, i.e IDF, Bill of Lading, Invoice, Packing List, COA, COC, and Marine Cover Note.

Ensuring business permits, KEBS permits, PVOC certificate, insurances, Tax exempt certificates are up to date.

Checking with KRA on duty free commodities and products.

Developing standard operation procedure for the department and ensuring the team adheres to it.

ACHIEVEMENTS

Sept 2019 - to July 2020 Soko EPZ

Successfully applied for ICMS password with KRA and trained as super user.

Streamlined on procurement, stores and logistics SOP’s.

Together with resident officer from KRA and clearing agent ensured that all entries pending were cancelled.

Overseeing the implementation of KUJUA PROJECT by SOKO Community Trust. The project was doing donations of foodstuffs, masks, washable sanitary towels and soaps during COVID-19, to communities in Kilifi, Taita Taveta and Kwale Counties.

Jan 2015-April 2018 – Godrej Consumer Products/ Canon Chemicals

Successful review of prices for both raw materials and packaging materials.

Successfully implemented Disposal procedures which were not in place within Canon Chemicals.

Reduced stock outs of RM and PM from 30% to 2.5% hence achieving 95% production in a FMCG

Successfully implemented procurement procedures and policies which a document was approved in India

Nov 2013-Dec 2014 – Smoothtel and Data Solutions

NETSOL Procurement projects executed and completed in the following counties; Kericho,UasinGishu and Kajiado.

IBM projects contracted by Access Kenya.

Successfully executed Norvonodist and SDA University of Rwanda projects.

Feb 2011-Oct 2013 – Startimes Media Western Region

Successful roll out of Kakamega,Eldoret, Kisii and Kericho branches.

Zero losses on stock within the region.

Supervised the construction of base transmitting stations in Webuye,Kakamega, Eldoret, Kisii and Kericho

REFEREES

Maurice Kariuki,

Finance Head

Coninx Kenya Ltd

Cell No. 072*******

ad4brf@r.postjobfree.com

Richard Ruto,

Factory Manager

Sil Africa Kenya Ltd,

Cell No. 072*******

ad4brf@r.postjobfree.com

Norbert Muya

Factory Manager

Soko EPZ/Soko Community Trust

Cell No: 072*******

ad4brf@r.postjobfree.com

Roselyne Muchiri

Human Resource Manager

Godrej/Canon Chemicals Ltd

Cell No: +254-***-******

ad4brf@r.postjobfree.com

Contact this candidate