Meghan Viands

*** ********* *****, **** *, Charleston,SC 29492

304-***-****

ad4br5@r.postjobfree.com

EDUCATION

Bachelor’s Degree - Fashion, Design, and Merchandising w/minor in Business Administration – 2009 West Virginia University - Morgantown, WV

High School Diploma – 2004

Buckhannon-Upshur High School – Buckhannon, WV

EXPERIENCE

Univar Solutions-OSS-Mercedes Benz Vans Jan. 2019-Present Administrative Assistant Charleston, SC

• Process payroll/ time cards.

• Complete quarterly reporting for DHEC and Environmental department of MBV.

• Complete such reports as monthly metrics, quarterly metrics, hazardous waste generated and shipped, and tri es waste volumes. These reports track all waste and scrap. These reports track thousands of tons of waste and scrap.

• Track and itemize all shipments and manifests utilizing Excel from the plant, ensuring that we are compliant.

• Prepare monthly itemized invoicing to MBV as well as special project invoicing.

• Prepare my manager’s monthly expense reports.

• DOT/RCRA certified.

• Prepare and order all inventory for the site including ordering of products used by the plant.

• Track and prepare all employee information as well as certifications.

• Assisted in cost savings ideas for our company including implementing the use of 550 gallon stainless steel totes in the Paint Shop (building) to cut the cost of shipping this particular hazardous waste down.

• Assist in maintaining a positive, constructive relationship with our customers by offering any help and services when available.

O-Ku, Japanese Restaurant Dec. 2017-Dec. 2018

Administrative Assistant, Host, Server Assistant, Food Runner Charleston, SC

• As administrative assistant, I helped the managers with any additional tasks such as paperwork for HR and getting menu items together as well as pricing for big parties.

• While hosting, I welcomed and greeted guests on arrival, addressing them by name and confirming their party size and any extra accommodations they may have needed.

• Managed the efficient and timely seating of our guests to a table that best serves their wishes with the use of Opentable reservation database.

• While foodrunning, I would present and describe the gourmet dishes and sushi to our guests. I also ensured adherence to established food safety policies.

• As a serving assistant I helped prepare and maintain service station as well as assisting my fellow employees and guests. I was also responsible for maintaining the neatness, clearing and resetting tables.

Charles Foster Staffing

Medical University of South Carolina-College of Health Professions Sept.-Dec. 2017 Program Assistant; Temporary Assignment Charleston, SC

• Assisted with five different programs as Compliance Administrator.

• Made sure students were compliant with all college specific as well as rotation site specific requirements and prerequisites.

• Requirements included drug screenings, immunizations, health insurance, and licensing.

• As Compliance Administrator it was my duty to remind the students if any of the above were about to expire, or if they needed anything extra for rotation sites via email.

• Communicated with sites to maintain updated requirements for students.

• Sent out weekly compliance updates to the Clinical Coordinators. Medical University of South Carolina-Information Solutions Department July-Sept. 2017 Customer Service Representative; Temporary Assignment Charleston, SC

• Answered phone calls within the MUSC community regarding questions and issues users had with a new upgrade of a database called Epic Dual.

• Filled out request forms on the MUSC IT database to ensure the caller/user issues were addressed immediately and sent to the Epic Dual Analysts.

• Transferred any calls that were not specific to Epic Dual issues to the correct IT department. KMM Realty June-July 2017

Administrative Support/Receptionist; Temporary Assignment North Charleston, SC

• Scanned, emailed, and distributed closing documents to Closing Department.

• Scanned, emailed, and sent Extension Request forms and checks.

• Answered phones and transferred calls to the correct department.

• Prepared labels and folders for all new properties for filing.

• Filed new folders, MLS listings, closing documents, and sales contracts according to HUD case number and address.

• Responded to any voicemails for the CEO.

Southern Community Services-Homeowner Association Management May- June 2017 Office Receptionist; Temporary Assignment Mt. Pleasant, SC

• Answered phone calls and assisted HOA members with any questions, comments or concerns.

• Distributed mail to corresponding employees/departments.

• Scanned and emailed invoices for the various subdivisions SCS manages.

• Processed all HOA member check payments daily according to the account number and subdivision.

• Collected, filed, and updated new homeowner’s information on the Jenark database.

• Made several excel spreadsheets entering data for subdivisions such as monthly payments, as well as utility, lawn care, and maintenance companies.

• Prepared and wrote letter for property manager to send out to all HOA members of a particular subdivision.

Center for Occupational & Environmental Medicine Oct. 2016 - May 2017 New Patient Coordinator North Charleston, SC

• Communicated with potential new patients via phone and email to sell and book new patient appointments.

• Prepared and sent information for new patients to prepare for their appointment.

• Collected payment for new patient appointments.

• Prepared new patient charts.

• Checked new patients in; collected insurance information, driver's license, medical history, and privacy guidelines and terms agreements.

Receptionist

• Answered phones and assisted patients with scheduling, prescription refill requests, and specific questions that needed to be answered by a clinical historian or doctor.

• Greeted patients.

• Check patients in and out using MDC Connection.

• Charged patients using Clover POS systems.

• Prepared and filed charts according to appointment date.

• Prepared and submitted electronic insurance claims forms.

• Created invoices for services, including procedure and diagnosis codes. Going Coastal Transportation Feb. 2016 – Oct. 2016 Reservation Agent North Charleston, SC

• Processed reservations into our Limo Anywhere software.

• Ensured reservation rates are correct.

• Answered phones and company email.

• Processed and received quote requests.

• Dispatched jobs to drivers.

• Worked with Affiliates from all over the country to ensure reservations are correct and all parties were satisfied with service.

• Attended various networking events to acquire new clients. The Chestnut Hotel Aug. 2013 – Dec. 2015

Front Desk Supervisor

Morgantown, WV

• Provided guests with a welcoming hotel experience by going the extra mile.

• Trained new front desk staff on excellence in hospitality as well as the other day to day responsibilities.

• Assisted guests with the check in and check out process.

• Acted as a concierge; guiding guests to the best local attractions, restaurants, etc.

• Managed reservations through InnCenter database.

• Prepared weekly schedules for other Hospitality Staff.

• Maintained and exceeded weekly sales goals.

Rocktop Bar & Grill Jan. 2012-Jan. 2013

Executive/Administrative Assistant Morgantown, WV

• Worked with the Chief Operating Officer.

• Maintained his monthly schedule, ensuring he met deadlines for operating procedures such as zoning permits and licenses (business, liquor, health department).

• Delegated what he considered to be meetings worth attending as well as declining.

• Researched the markets and demographics of different cities to help determine the budget for the bar’s radio station advertising.

• Made travel arrangements for COO as he would travel to CA as well as AZ weekly.

• Selected which Food & Beverage Expos he should attend and then fill out and submit all necessary paperwork for all employees attending.

• Assisted with simple decision-making such as the most cost efficient liquor & food distributors.

• Assisted in the hiring process for the bar as well as marketing events.

• Developed the VIP Incentives Program for the bar which consisted of 3 levels; gold, platinum, & black.

• Acted as “the face” of the company when he was unable to do so. Things Remembered 2011

Assistant Manager Morgantown, WV

• Managed inventory & employee productivity.

• Tracked customer service data.

• Merchandised the store weekly, updating the displays and signage.

• Researched and tracked reward program data.

• Executed advanced engraving skills.

Plush 2009 – 2010

Internship - Fashion, Design and Merchandising Morgantown, WV

• Assisted in all aspects of the retail merchandising field

• Designed and implemented visual merchandising/displays, customer service, sales, and marketing.

• Assisted with buying merchandise and keeping inventory of the store Crowning Touch Summer 2006

Retail Practicum Buckhannon, WV

• Assisted in all aspects of the retail merchandising field including the design and implementation of visual merchandising/displays, customer service, sales, taxes, and marketing.

• Assisted with buying merchandise and inventory of the store. ACCOMPLISHMENTS

Robert Simons Scholarship 2008

Promise Scholarship (Full Tuition) 2004-2008

Teaching Assistant-Textiles Lab 140 Spring 2008

• Assisted in teaching a textiles lab.

• Extended my knowledge of fiber construction, classification, dying, and printing garments.

• Taught various classes and labs as well as assisted in grading papers.

• Through this TA position I gained leadership skills. REFERENCES

Meagan Hoover-Assistant Manager-O-ku Japanese Restaurant-843-***-**** Shanna Biser-General Manager-The Chestnut Boutique Hotel-304-***-****

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