Accounting Manager Accounts Payable
Resume:
Tracie L. Woodley
**************@*****.***
PROFESSIONAL EXPERIENCE
Multi-skilled Accounting Manager with previous bio, food and construction industry accounting. Managed teams from 1-17 employees in Payroll, Accounts Payable, Accounts Receivable, Collections and Billing departments with 10+ years of measured success.
Manager, Accounting
2020 – 2023 La Jolla Pharmaceutical Co./Innoviva/IST
Provide support during the external audits and the SOX 404 compliance process, including the updating of narratives for various accounting processes that impact Gross-to-Net accounting
Manage the AP department up to and including the full closing of AP
Coordinate and execute the close process of subsidiary companies pertaining to the commercial activity
Review monthly bank and other reconciliations for parent company and subsidiary entities
Propose recommendations for changes and improvements to accounting policies/procedures. Partner with cross-functional teams to develop and implement approved changes
Review AP batches of vendor invoices for accuracy, account coding and data entry
Coordinates the bi-monthly ACH disbursement process
Respond to vendor and internal inquires in a timely manner, including any payment or invoice discrepancies
Prepare void and/or correction entries
Prepare monthly/quarterly accrual journal entries
Reconcile AP to general ledger monthly
Responsible for training AP staff on Coupa
Monitor and improve AP procedures and processes as needed
Assist in preparation of quarterly use tax return
Other account reconciliations as needed
Process wire payments, ACH files and bank transfers
Manage and Assist employees with Concur requests and questions
Perform first review of check run before the CFO
Report 1099s
Successfully lead the NetSuite implementation for the AP module
Payroll Manager / AP Manager
07/2018-08/2020 Auto-Chlor Systems, Mountain View, CA
Manage the payroll team of 5 processing 900+ employees, spanning 25+ states
Process payroll, including W2’s and 1099’s, through ADP Workforce Now, biweekly
Process off-cycle payrolls (e.g. special quarterly bonuses, manual check updates, PQA’s, YE)
Implement payroll system upgrade (eTime 8.1.4) and coordinate troubleshooting efforts with ADP
Audit payroll registers for PTO, on call, commissions, dispatch, 401K, garnishments, and more
Generate and process GL, 401K, PTO, earnings, and general payroll reports
Draft new, and revise current, procedures to coach admins on best practices
Interview candidates and review hiring assessments to decide best fit for department
Verify employee payroll paperwork (W4, state tax forms, direct deposit, 401K election)
Manage the Accounts Payable Department using Dynamics/IQMS of a team of 5
Accounting Manager
9/2017-11/2018 Las Vegas Review Journal, Las Vegas, NV
Manage the AR Team for the Home Delivery Side
Manage the Cashiers covering the Customer Walk-in window
Manage the mail room clerks
Manage the Carrier Contracts
Ensure that the correct, most updated balances are being reconciled on the ink and paper inventory
Respond to escalated Customer inquiries and/or complaints
Prepared month-end reports
Prepared all bank reconciliations
Accounting Manager
6/2015-08/2017 Superior Electrical Mechanical and Plumbing Construction Company, Rancho Cucamonga, CA
Accomplished Management of a very large Billing Department consisting of 10 employees billing over 600 daily invoices.
Responsible for managing the Credit and Collections Department of 2 employees, approving Credit Terms to new
customers. I take pride in personally revamping this department and dramatically improving the DSO.
Issued any written warnings for Attendance, Punctuality or Meal Breaks.
Trained all new and existing staff when needed.
Reporting directly to the CFO
Accounting Manager
8/2013-2/2015 Galasso’s Bakery HQ, Mira Loma, CA
Successfully managed both the AR and AP divisions of the Accounting Department with 12 employees.
Monitored past due accounts of all A/R Employees requesting updates throughout the day on a 3,000+ customer base.
Successfully closed the month in a timely and accurate manner with the Staff Accountants (<5 days).
Managed Accounts Payable Department ensuring Friday’s check run goes as planned.
Supported CFO and Staff Accountant with special projects and workflow process improvements. Assist with audit
preparation.
Project Manager for Implementation of Great Plains Dynamics software.
Reporting directly to the CFO.
EDUCATION
Old Dominion University, Norfolk, VA
Bachelor of Science - Accounting with an emphasis in Business Management
Concur
NetSuite
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