Rachel Ross

***** ******** **** *******, ** ***** ad4bdd@r.postjobfree.com 773-***-****

Core Competencies

• HR Benefits and Payroll Administration

• Expert knowledge of payroll laws in the United States and Canada

• Discretion when handling highly sensitive and confidential information

• Strong organizational, oral, and written communication skills

• Expert in data analysis, and management

• Advanced in Microsoft Excel

• Collective bargaining agreements

• Compliance and law FLSA, FMLA, ADA, ACA, ERISA, Workers’ compensation

• Payroll compliance, PII, State and Federal Tax SUI, SIT Worker comp insurance, covid Relief.

Software Experience: Ceridian -Dayforce, ADP-Workforce Now, UKG, UltiPro, Paylocity, Paychex, PeopleSoft, Banner-By Ellucian, QuickBooks, Reynolds & Reynolds, T-sheets, EDS, Kronos, Workday

Experience

Senior Payroll Manager 5/2022- Current

HackerUSA Inc. ThriveDX

Guide a team of 2 payroll analyst and Tax analyst. Train staff and create training documentation. Provide leadership, direction, coaching, resources, tools for the development of the payroll team. Created all SOP’s to ensure a healthy functionality of the PR department. Created a safe work environment for Payroll staff and team building activities. Maintain effective internal controls for the payroll functions and proactively work with C-suite to identify efficiency improvements and gaps. Audit and approve multi state Payroll runs for Weekly, Biweekly, Semi-monthly 1800 US employees. Create and manage the entire Payroll process. Created and Manage the application process for each 45 states and agencies, SIT, Sui, Workers comp,Covid relief tax and locality tax set up. Provide accounting with GL extracts for posting payroll. Collaborate with Human Resources, Benefits, Finance, IT and A/P departments and provide payroll data and reports and any other payroll needs. Perform W/C audits annually for specific states. Audit 941 activity of our third-party payroll systems to ensure a healthy tax profile and record keeping compliance . Follow up on all state and local tax fallouts. Annual audits and manage year end tasks. Annually set up entitlement/PTO banks according to company policy and state regulations. Manage the configuration of the Payroll platform and complete all testing for new payroll configurations.

Payroll Manager- Contract 6/2021 – 5/2022

Merieux NutriSciences

Lead the team and payroll all functions (team of 2). Train staff and create training documentation. Provide leadership, direction, coaching and development to the team. Collaborate with Finance, human resources, accounts payable and onsite labs for all Compliance and Payroll needs. Maintain effective internal controls for the payroll function and proactively work with management to identify efficiency improvements and gaps. Payroll processing for 1300 US employees and 300 Canadian employees. Processing includes pulling time, running time queries and time audits including overtime, holiday and Covid hours usage. Input and oversee pay increases, pay group changes, wage deductions, terminations, new hires, commissions, bonuses, retroactive pay, severance are all internal queries and audits for processing each payroll. Managed the application process for each state agency when we acquire activity in a new state, Tax-SIT, unemployment, localities set up etc. Provide accounting with GL extracts for posting payroll. Supplemental runs as needed. Create and sent ROE’s for Canadian employees within each payroll. Provide data and reports for neighboring departments for their audits. Perform W/C audits annually for specific states. Audit 941 activity of our third-party payroll systems. Provide leadership with all payroll reports needed for approval prior to committing payroll. Follow up on all tax fallouts. Set up entitlement/PTO banks. Create earn codes and deductions code and test their behavior in the production system.

Payroll Manager-Payroll Consultant 9/2019 – 6/2021

Oakton Community College

Guide a team of 4. Conduct training for employees, supervisors, and managers on processes. Lead audits with various agencies such as workman’s Comp and SURS retirement. Set up various automated reports which lead to better visibility and accurate reporting to management, Managed payroll financial process for the company to ensure that payroll and benefit reporting activities are accurate, timely and funded properly. Tested Banner/Ellucian payroll system after each upgrade and any new functionality that would improve or simplify the payroll process and reduce labor hours, such as W4 changes, system upgrades etc. Prepare and train my staff on any practice changes and system upgrades. Soft implemented productive procedures and best practices created desk procedure manuals. Lead and attend all weekly, monthly, quarterly and year end meetings. Reconciliation of payroll and submit to accounting for GL posting. Prepared and filed Federal and state 941 's. Completed all state required quarterly, and monthly reports. Prepared reports for Workers’ compensation requests. Submitted all BLS reporting, employee new hire reporting, monthly and quarterly unemployment wage reporting. Respond timely to all payroll inquiries by researching and providing resolution. Prepared the salary table Rolls and annual increases, calendar year and fiscal year increases per union contracts. Lead on all year end payroll tasks. Managed the functions for calendar year roll and assisted with the fiscal year roll including all benefit time loads and reports needed. Performed all tasks for internal and external audits. Handled contribution limit queries, W-2 process, reporting and correspondence on W-4 exempt deadlines. Audit all onboarding and new hire set up, position changes, and promotions. Audit all processed earnings, process SURS ILL retirements, expenses, vacation payout, shift-dif, on call, bonuses, garnishments, commissions, retro pay and allowances. Set up new deductions and update all master spreadsheets. Test the system with each system update. Work with benefits to balance all 401k, 401k loans, Roth, 403b and SURS retirement accounts, balance PTO, liability and 125Cafe plans. Update annual combined limits.

Payroll Supervisor 10/2018 –9/2019 (contract)

Amita Health Hospital

Guide a team of six. Interface files into PeopleSoft to update earnings, 401k, expenses, term, PTO, shift-dif, on call, float, Pmg, Bonus, Garnishments, and allowances. etc. Run all reports for upper management including hours and labor reports, overtime reports, expense reports. direct deposit queries, PTO tracking, W/C claims, new hire/ termination reports. Maintain address change reports to prepare for W2 season/Q1. Audit and balance Visa holders and FICA queries. Oversee employee paid holiday with no earning report, invalid job codes report, over payment PTO queries, incorrect pay rule queries and many more. Audit payroll entries and payroll correction before committing payroll. Issue any fall outs to be entered into system to payroll staff. Process bonuses such as retention bonus, new hire bonus, sign on, managers bonuses. Recalculate any retro overtime rates due to retention bonus back dated, retro overtime for on call pay, and all gross ups. Run open case and one connection reports and issue to the payroll associate that handles that business unit, base, or location. Run payroll summaries and maintain the payroll register.

Consultant Payroll Director 11/2017- 05/2018 (contract)

Lutheran Social Services

Successfully developed and executed change of the payroll provider from our legacy payroll system to Ceridian. Create log in and set up passwords for new hires, reset passwords for lock outs of the system for all employees, approve all employee changes in the employee portal such as new address, W4, and name changes. Run reports for all locations and send them to regional managers. Ensure all wage assignments/garnishments are processed. Process retention bonuses, new hire, sign on, and managers bonuses. Recalculate any retro overtime rates due to backdated retention bonuses. Recalculate any retro overtime for on call pay. Audit all payroll entries and payroll correction before committing payroll. Test payroll runs before going live production and analyze master file data and reconciliation of data to legacy systems.

Senior Payroll Analyst 8/2016 – 11/2017

Payroll Coordinator 8/2015 – 08/2016

Claire’s Corporate

Senior Payroll Consultant 2/2016 – intermittent (contracts)

Sevonix

Aramark (Contract) Payroll Admin

Office Manager, Payroll Manager 7/2009 – 8/2014 (multiple contract positions)

Lands’ End Asset Management Inc.

Assistant Office Manager 2/2007 – 5/2009 Millard Refrigerated Services

Office Supervisor, Payroll Administration,

Account Payables, Document Administrator 4/2000 – 1/2006 (multiple contract positions)

Dealership

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