JOYCE M. RULAPAUGH

Lexington Park, MD *****

301-***-****

ad4bbf@r.postjobfree.com

SUMMARY

Dedicated, dynamic, and dependable Executive Administrative Assistant with 10+ years of experience providing high level administrative support for C-Suite (Corporate Suites) executives and senior leadership teams. Expert at managing complex calendars and handling confidential information with the upmost discretion. Skilled at organizing meetings, preparing comprehensive reports, and facilitating seamless communication.

SKILLS

• Office Administration • Governmental Affairs

• Database Management • Meeting/Conference Preparations

• Briefing Materials • Microsoft Office

• Administrative Assistance • Executive Support

ACCOMPLISHMENTS

• As County Liaison to numerous Boards and Committees, the following are some of the accomplishments:

Redistricting Committee - recommended and received approval from the General Assembly to increase the number of County election districts.

Citizens Advisory Committee - re-wrote the Animal Control Ordinance.

Office of Cemetery Oversight in conjunction with Department of Labor Licensing and Regulation (DLLR) – resolved erosion and grave desecration at a Veteran’s cemetery.

Board of County Commissioners (BOCC) Mid-Term Report Advisory Committee – a countywide circulation of the BOCC’s accomplishments.

Courthouse Security Committee – greatly improved security in and around the Courthouse and County buildings.

• Prepared 200+ page Briefing Binder for newly elected Commissioners encompassing detailed oversight of each department, budget analyses, mission statements, providing resources for informed decision making.

• Responsible for all aspects and logistics for Agent “Fly-ins.” These “fly-ins” were very large three- to-four-day events, which brought together NYL agents with their Members of Congress (MoC) to lobby issues of importance to New York Life (NYL). These Fly-ins were the largest contributor to getting IRS Section 809 repealed, saving millions annually for mutual life insurance companies. PROFESSIONAL EXPERIENCE

Career Note/2012-Present

• Medical

Executive Administrative Assistant to the County Administrator Calvert County Government, Prince Frederick, MD – 11/2003 – 6/2012

• Managed the County Administrator’s calendar and all appointments. This included gathering/researching information for meetings.

• Responsible for drafting and/or editing all correspondence signed by the Board of County Commissioners and County Administrator.

• Prepared invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. JOYCE M. RULAPAUGH

Lexington Park, MD 20653

301-***-****

ad4bbf@r.postjobfree.com

• Implemented innovative design elements and user-friendly features in an interactive Organizational Chart resulting in 25% increase in user engagement and understanding of County’s structure and hierarchy.

• Prepared agendas and meeting arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

• Conducted research, compiled data, and prepared papers for consideration and presentation by committees, departments, and the County Administrator’s office, to the BOCC. Performed general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

• Read, analyzed and distributed incoming memos, letters, and reports to determine their significance and whether it aligned with the BOCC’s directives.

• Filed and retrieved corporate documents, Resolutions, records, and reports. ADDITIONAL EXPERIENCE

Senior Administrative Associate to two Vice Presidents New York Life Insurance Company – Governmental Affairs, WDC

• Composed and prepared all correspondence for the Vice Presidents’ signature.

• Managed executive’s calendars, including making appointments and prioritizing the most sensitive matters.

• Managed all logistics for meetings with Members of Congress (MOC)

• Responsible for all aspects and logistics for Agent “Fly-ins.” These “fly-ins” were three-to-four-day events, which brought together NYL agents with their MOC to lobby issues of importance to NYL.

• Prepare all presentations given by both Vice Presidents.

• Responsible for the Department’s Charitable Contributions budget and Events budget.

• Oversaw all in-town logistics for New York Life’s Chairman relative to meetings with Members of Congress, Business Roundtable, and American Council of Life Insurers.

• Managed all office managerial responsibilities for the DC office to include the HR functions. This included all necessary paperwork submitted to HR for onboarding or exiting, training all new and/or temporary staff on position and equipment, and ensuring they had all the proper credentials.

• Organized meetings, including scheduling, sending reminders, and organizing catering, when necessary.

• Prepared all timesheets and expenses reports, as well as internal lobbying reports.

• Assisted in the management of PAC related issues. Owner/Office Manager

Bayfront Electric, Inc., Broomes Island, MD

• Responsible for preparing all client proposals and bids, and prepared company budget and financial statements.

• Responsible for all HR functions to include ensuring all necessary paperwork had been completed for onboarding or exiting, performing all necessary Performance Evaluations, and ensuring they had all the proper credentials.

• Reviewed financial statements, sales or activity reports, or other performance data to measure productivity or goal achievement or to identify areas needing cost reduction or program improvement.

• Directed administrative activities directly related to services.

• Prepared staff work schedules and assigned specific duties.

• Directed or coordinated financial or budget activities to fund operations, maximize investments, or increase efficiency.

EDUCATION

General Diploma - Crossland Senior High

Pursuing a degree in Business with a minor in Political Science - College of Southern Maryland, 3.2 GPA

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