Mary F. Grahek

**** ****** **** ***** #***, Golden, CO 80401

970-***-****

ad4b1i@r.postjobfree.com

Summary:

Qualifications: advanced knowledge & experience as an Executive Assistant/Staff Accountant/Controller

(governmental, nonprofit & for profit). Full Charge Bookkeeping, Cash Management, Budgeting. Establish policies, procedures, processes with setup of systems. Extensive customer service & computer program knowledge, including MAC, PC & IT support. Industries supported: Oil & Gas; Construction (Industrial – Manufacturing); Legal; Transportation; Travel; Hospitality; Real Estate; Property Management, Retail, Non-Profit. Computer programs: MS Office Suite, QuickBooks (Enterprise/Online), Great Plains, Sage50, Oracle SAP, NetSuite, M-Helpdesk, ADP, Paylocity, Paychex, Gusto, Kronos, Spring Ahead, T-Sheets, Bill.com; MS Project, Trello.

Skills: Sales Tax (multi-state), A/P (>200 checks/cycle, 3-way match), A/R (100 receipts/cycle, collections), Inventory, Payroll (Multi-state, Commissions, 1099’s, 50+ employees). Experience:

Hazen Research – AP Specialist September 2023-Current

• Utilization of Access database system designed for accounting system.

• Extensive 3 way matching of PO’s, shipping & approvals.

• Voucher entries (450+/month) for all invoices, ACH payments, Capital Expenditures & reversal entries using Access as accounting program.

• Process weekly checks (50+ checks), with review to decide what accounts are paid.

• Extensive copying for files & AR billing.

• Sales/Use Tax.

• Managed/Reconciled Petty Cash, Amazon, credit cards, Home Depot & all shipping accounts. Vista GeoScience, LLC - Accountant/Office Manager September 2022-July 2023

• Restructured chart of accounts & audit of previous books with setup of cheques & balances for accounting tasks. Standardized accounting processes & establishing policies.

• Payroll: internal (QB’s) bi-weekly, per diems, reimbursements, bonuses. Monthly employer contributions. Managed benefit portals and contributions.

• Reconciliations of company credit cards vs. employee expense reports & bank accounts.

• Onboarding/Offboarding (HR) functions not pertaining to OSHA requirements.

• Restructure timesheets, expense reports, PO/AP processes. Wrote SOPs.

• Management & tracking of licenses/bonds (multi-state & city) as well as sales taxes multi-city.

• Management of fleet registration.

• Daily review of schedule vs budget.

Pipestone Equipment – Accountant/Office Manager November 2021-June 2022

• Process AR per job & invoice accordingly (Sage50).

• Process AP utilizing PO’s & payment processes per jobs & stock (inventory) processes.

• Payroll: internal for five (5) states, including all insurances & taxes.

• Sales/Use Tax processing for five (5) states & four (4) businesses.

• Reconciliations of company credit card & bank accounts for four (4) companies.

• Process employee expense reimbursements, commissions & health insurance.

• Extensive use of excel for computations & tracking.

• Clean-up & restructure of financials to a more formal structure, with establishment of procedures. NGL Energy Solutions - AP/AR Specialist (Contract) February 2021-June 2021

• Daily review of invoices for processing Canada division (average 50 per day with various billing procedures in SAP).

• Management of contact list & credit card information.

• Input of credit memos in both US & Canada, as well as distribution of statements.

• Created spreadsheet tracking for rejected items for Key Accounts, utilized portals.

• Established workflow, processes & training documents for Canada & US divisions.

• Monitored multiple email inboxes/divisions of invoices & workflow rejections. (Oracle Cloud ERP).

• Reconciliation of vendor statements, as well as uploading & processing utility statements.

• Daily cash application of payments, research & reconciliation(s).

• Weekly aging report, Bankruptcy, Write-off & Outside Collections. Followed internal procedures per divisions.

• Created Final Demand packets for past due customers.

• Special cleanup projects related to accounting software conversion in AP & AR.

• Wrote procedures for all aspects of tasks.

Tech BizSolutions, Inc.; ReliAscent, Inc.; Synkera Technologies, Inc. Junior Accountant/Office Manager November 2013-November 2019

• Executive Assistant to CFO, CEO & COO as project assistant for specific governmental clients.

• Maintained all accounting functions for parent company and subsidiaries. (QuickBooks).

• Management of Fixed Assets & Inventory for Month-End Closings.

• Reconciliations (company credit cards and bank accounts).

• Payroll for up to twenty (20) employees. Human Resource management of paperwork as well as 3rd party outsourced. (Paylocity, Paycheck, ADP, Quickbooks)

• Audit & creation of PTO tracking.

• Designed spreadsheets for Job Costing, as well as customer payment backup.

• Expense Report conversions & invoice packet creation. Calculation of domestic/international daily exchange rates, mileage & utilization of governmental rates. (NetSuite).

• Created procedures & logs for vehicle maintenance, fuel tracking & DOT report management.

• Completed audits for Workman’s comp, State of Colorado Labor, DOT & vehicle insurance.

• Tax: Sales/Use-CO-multiple jurisdictions. Payroll: MA & WA.

• Process of customer orders: picking, packing, shipping & payment. (US & International).

• Internal IT support, network structure of two (2) office locations.

• Organization, disposal, downsize & move of various offices.

• Designed & established policies & procedures for all office/accounting functions. Education & Training:

Metropolitan State College, Denver, CO & Western State College, Gunnison, CO Bachelor Degree Majors: Accounting & Political Science Minor: Computer Programming

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