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Mohamed Al-Tattan

Admin. Assistant

Highly organized and resourceful Admin Professional dedicated to optimizing office efficiency and supporting seamless operations. With a keen eye for detail and a proactive approach, I excel at managing administrative tasks and streamlining processes. WORK EXPERIENCE

Executive Assistant - I.T sector

Department Of Municipalities and Transport

08/2021 – Present Abu Dhabi, UAE

Achievements/Tasks

• Act as liaison between the I.T sector, and other sectors, by transmitting directives, instructions and assignments and following up on the status of assignments.

• Receive, filter, and prepare for the Executive director incoming/outgoing mail, emails and send to relevant personnel.

• Arrange appointments, meetings, compile, assimilate and prepare confidential documents.

• Receive queries and explanations, if any, on behalf of the executive director .

• File and archive copy of all correspondence appropriately.

• Compose correspondence in English and Arabic.

• Performs a full range of administrative tasks as required. Executive Assistant

Office of the President’s Representative

11/2014 – 07/2020 Abu Dhabi, UAE

Achievements/Tasks

• Confidential

Admin Assistant - Chairman’s Office

Department of Transport

11/2009 – 04/2014 Abu Dhabi, UAE

Achievements/Tasks

• Act as liaison between the Chairman’s Office, and other Divisions, by transmitting directives, instructions and assignments and following up on the status of assignments.

• Receive, filter and prepare for the Chairman incoming/outgoing mail, emails and send to relevant personnel. This includes preparing cover letter as instructed, ensuring that the correspondence is addressed to the right addressee and arranging to deliver the correspondence in co-ordination with the relevant member of staff.

• Arrange appointments, meetings, compile, assimilate and prepare confidential documents.

• Greet and receive visitors of the Chairman, inform the Chairman and ensure that required attention and hospitality are provided to the visitors.

• Receive queries and explanations, if any, on behalf of the Chairman and co-ordinate with the concerned personnel in the Office to provide necessary clarifications

• Answer the Chairman’s telephone calls and provide information to callers or direct calls to appropriate officials and place outgoing calls for the Chairman.

• Record minutes of internal meetings conducted by the Chairman.

• File and archive hard and soft copy of correspondence and other documentation appropriately.

• Work in line with DoT’s EHS and Sustainability Policies, Procedures, Rules and Regulations and Objectives as they relate to area of responsibility. Ensure that work responsibility is performed in a safe and environmentally sound manner.

• Compose correspondence in English and Arabic.

• Maintains orderly files and accurate records and retrieves information as required for meetings and task assignments.

• Performs a full range of administrative tasks as required.

• Perform other similar or related activities as and when assigned by direct supervisor.

• Handles (filing, replies, follow-up notes and other tasks) contractor submittals and correspondence.

• Takes notes in meetings and follows up.

• Arrange corporate and personal travel including developing itineraries, booking flights and other transportation, and arranging accommodations.

• Performs a full range of administrative tasks as required. ad4ayy@r.postjobfree.com

050-***-****

Syrian

28 August 1975

EDUCATION

B.S.C Computer Science

Canterbury University

CERTIFICATES

Microsoft Certified Professional (MCP)

Microsoft Certified Systems Engineer (MCSE)

Microsoft Certified Database Administrator (MCDBA) ICDL Certificate (International Computer Driving License) TRAINING COURSES

Diploma in Neuro-Linguistic Programming (NLP)

Transformational Thinking Skills

Secretarial work certificate

Quality System – ISO 9001-2008

Internal Quality Auditing

Information security awareness

ADMINISTRATIVE SKILLS

− Ability to work unsupervised and learn new business environments quickly.

− Excellent oral and verbal communication skills.

− Self-confident, innovative and with ability to handle the office independently.

− Demonstrate appropriate phone etiquette with callers.

− Ability to work with complex and confidential documents or reports.

− Effective time management skills.

− Interacting and communicating effectively with individuals at all levels of the organization.

− Ability to exercise sound, independent judgment.

− Handle and prioritize multiple tasks and duties.

− Well organized and strong attention to detail.

− Ability to work under pressure.

− Enthusiastic team player with a positive attitude.

− Methodical with a proactive approach to problem solving.

− Ability to deal effectively with senior level contacts in an assertive but friendly manner.

− Strong analytical skills.

LANGUAGES

Arabic – Native proficiency

English – Full Professional Proficiency

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WORK EXPERIENCE

Deputy prime minister Office

08/2021 – Present Abu Dhabi, UAE

Executive Assistant - Finance &

Administration Manger

Achievements/Tasks

• Performs a full range of administrative tasks as required.

• Handles (filing, replies, follow-up notes and other tasks) contractor submittals and correspondence.

• Arranging meetings with various internal and external groups.

• Takes notes in meetings and follows up.

• Arrange corporate and personal travel including developing itineraries, booking flights and other transportation, and arranging accommodations.

• Screen incoming telephone calls. Take messages or respond to caller's inquiry if appropriate. Prioritize telephone calls for executives.

• Prepare internal and external letters, memos, reports, and presentations.

• Compose correspondence in English and Arabic.

• Handles Manager's office work on confidential basis. Personal Assistant - H.E. Undersecretary

Achievements/Tasks

• Organizes and maintains the appointments schedules of the H.E. Undersecretary to ensure effective time management according to established priorities.

• Arranging meetings with various internal and external groups.

• Follows up on actions taken at meetings or decisions made by the H.E. Undersecretary

• Receives a variety of personal and official telephone calls, screens them, and makes referrals as appropriate; gives particular attention to hosting special guests and VIPs.

• Maintains orderly files and accurate records for the H.E. Undersecretary and retrieves information as required for meetings and task assignments.

• Drafts letters for the H.E. Undersecretary’s signature, researching issues as appropriate, ensuring priorities are identified, deadlines are met, and acceptable standards are attained. Prepares documents and correspondence based on verbal directions or draft documents.

• Gathers information and conducts research as required to enable the H.E. Undersecretary to perform his duties.

• Taking minutes and managing the tasks for the Undersecretary as required

• Handling confidential data.

• Working closely with other administrative assistants, as well as with partners who regularly meet with the VIPs.

• Manages the office of the H.E. Undersecretary during short and long absences according to general directions; assists Acting H.E. Undersecretary's appointed during extended leave periods

• Maintains financial records and accounts required by the H.E. Undersecretary such as travel claims, budget information and expense reports.

• Provide support to the Undersecretary in both his professional and personal affairs.

• Makes travel arrangements for the H.E. Undersecretary including hotel reservations, travel documentation and transportation.

• Report and plan the weekly (day-to-day) tasks and ensure that these targets and plans are followed through.

• Liaising with All Government and semi-Government Authorities, Ministries, Consulates and Embassies.

• Performs other related duties as assigned.

Senior Clerk - Administration Department

Achievements/Tasks

• Designing & implementing of vehicles maintenance programs.

• Execute plans, policies in business and financial affairs, property and equipment supplies, stores, forms, buildings and grounds maintenance, engineering, and safety programs.

• Monitoring & minimizing the maintenance cost by applying economic policies.

• Preparing the annual manning budget for fuel & maintenance.

• Selection of the equipment and the super structure to meet the operation requirements.

• Ensuring timely maintenance of all types of vehicles.

• Organizing the up-to-date fleet's maintaining records by numerical code for better and quick identification.

• Monitoring and coordinating the maintenance contractor's performance.

• Laying out the plans, which should keep the cost low with high standards of operation & maintenance of the fleet.

• Maintain good relationship with all other departments.

• Create and maintain a Database for all Diwans vehicles.

• Provide back-up support to other Administrative Assistants.

• Interact with Different Authorities (Government, Semi Government

& Private)

• Convert the manual daily work and forms to computerized function.

• Maintain the database of contacts.

• Receives and screens visitors and telephone calls.

• Composing and preparing various types of communication for the management.

• Collecting, processing, and analyzing all data needed.

• Sorting, reviewing, and managing mail appropriately.

• Setting up and managing active discussion folders for direct reports as part of regular meetings with the Director.

Executive Secretary

Deutsche Babcock

11/2009 – 04/2014 Abu Dhabi, UAE

German company for power stations, oil and gas services Achievements/Tasks

• Create and maintain a Database for more than 600 employees.

• Generating a regular Report about the Database to the management.

• Preparation of new employee documentation.

• Create various Excel spreadsheets.

• Handling Preparation for new and renewal of visas.

• Issuing and renewing Security gate passes for power stations and Oil sites.

• Generate & monitor reports from our personnel management system.

• Coordinating administrative activities

• Provide senior level administrative support to various Partners and professionals.

• Organize and coordinate internal & external meetings, etc.

• Keep a monthly backup for all data.

• Assisting with various PR & H.R activities.

• Handling other duties or special projects assigned by management.

Contact this candidate