Executive Assistant/Office Manager
Resume:
Amie A. LeBlanc
em: *******@*****.***
SKILLS & STRENGTHS
Proficiencies:
Office 365, QuickBooks, multi-line phone systems, Outlook, conference calling software, Excel, Office, Word, accounting, bookkeeping, administrative support, calendar management, client relations, organizing meetings, record keeping, digital recorder
Strengths:
Accuracy, thoroughness, discretion, independence, diplomacy, decision making, flexibility, follow through, initiative, multi-tasking, deadline driven, reliable, time management, exceeds expectations
PROFESSIONAL EXPERIENCE
Executive Assistant
Communicate with CEO, management team and board members of a 90+ employee non-profit and multi-site medical clinic;
Maintain complete confidentiality of information pertaining to company business, finances, personnel matters and HIPAA protected client information;
Arrange corporate events, C-Suite travel plans, reservations and conferences, including board meetings, staff meetings, and educational conferences;
Coordinate and schedule Board of Director meetings including preparation of monthly board meeting agendas and transcription of minutes;
Plan Board of Directors Annual Retreat, including preparation of all agenda items and acts as moderator for Strategic Planning during Annual Retreat;
Compile and prepare charts, reports, forms and records for CEO, board members, and executive level management staff;
Coordinate office logistics such as ordering supplies, distributing mail, scheduling conference rooms and reporting facilities related matters to facilities management team;
Maintain daily emails and calendar for CEO;
Manage administrative department staff, including the Facilities Planner, Receptionist, Bookkeeper and Office Assistant positions. Administrative Assistant
Schedule and coordinate all agency meetings;
Manage office supply inventory;
Maintain staff schedule, time off and attendance records;
Complete bi-weekly payroll processing.
Bookkeeping
Perform high-volume A/P and A/R for programs grant-funded by local, state, and federal agencies, including HRSA;
Creation of payment processing system and ongoing program structure for state-wide insurance premium client assistance program funded by LA Department of Health and Hospitals;
Compile financial reports as requested by director level management staff;
Prepare and process agency receivables to local state and federal agencies;
Manage bookkeeping staff.
Office & Property Management
Provide daily supervision of all aspects of business operations for a $15 million annual budget healthcare and social support agency;
Dispatch work orders to technicians for 19 HUD funded housing units. Customer Relations
Greet and assist clients upon arrival;
Operated agency’s multi-line phone systems and provides prompt, courteous and knowledgeable assistance.
EMPLOYMENT HISTORY
Crew Trainer, July 2021 - Present
EJBR Investments, Baton Rouge, LA
Paralegal, July 2018 - March 2020
Stuar, Robbins & Brown, Baton Rouge, LA
Executive Assistant/Office Manager, August 2006 - July 2018 HIV/AIDS Alliance for Region Two, Baton Rouge, LA
Service/Office Manager, August 2004 – August 2006
Wahaya, LLC, Baton Rouge, LA
Curriculum Specialist, March 2005 – February 2007
Florida Blvd. Baptist Church Preschool and Daycare, Baton Rouge, LA References upon request.
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