Mary Kiefert

ad47ad@r.postjobfree.com

414-***-****

Summary: Dedicated and accomplished professional with a history in HR as well as assisting management and sales members with support in order for companies to grow. As the sole Human Resources Coordinator, I was able to assist with acquisitions and our employee count grew from 80 to over 200 in various states.

Grede

Human Resources Assistant – Menomonee Falls

2/2020 – 4/2023

Run applicable reports to provide a daily production report to various managers.

Review and submit hourly payroll on a weekly basis.

Process quick entries through payroll for various reimbursements and/or debits.

Process month-end reports for accounting department.

Responsible for various human resource functions:

oEnter and/or terminate employees in Dayforce

oCreate and maintain employee files

oMeet with new hires to assist with Dayforce applications including enrollment or waiving benefit elections

oProcess e-verify for I9 documentation for all employees

Assign and maintain building entry cards for all employees.

Designate Master Locks for hourly employee lockers and maintain locker list.

Process employee uniform orders; perform audit of Cinta’s invoice for accuracy and update employee deductions as needed.

Prepare and provide supervisors with employee reviews and monitor for completion.

Create and post announcements for employees as needed.

Coordinate on-site safety shoe mobile and audiometric testing for all employees.

Assist manager with planning and managing employee engagement functions.

Engineered Exhaust Systems

Administrative Assistant

1/2019 – 2/2020

Greet visitors and answer incoming calls.

Gather and maintain daily staff notes.

Input new customer information in MRP/QuickBooks.

Enter orders and provide customers with tracking information when requested.

Review and monitor upcoming orders compared to inventory levels; increase safety stock if necessary.

Review, update and post production schedule to confirm production and delivery is on schedule.

Review and maintain daily shipping information and provide to sales team.

Communicate with Taiwan relative to production concerns/issues.

Review, update and post air freight authorization and confirm receipt of product upon delivery.

Post quality reports.

Various miscellaneous office duties such as filing, booking travel accommodations, order company promotional items.

Kinex Medical Company, R&M Rehabilitation,

R&M Rehabilitation of Iowa, Kinex Connect,

Great Lakes Orthopedics

Human Resources Coordinator

10/2011 – 8/2018

Responsible for human resource functions including

oNew hire letters

oSet-up of new hire files

oEnrolling and/or waiving new hires in benefit elections

oAdministering and tracking FMLA leave

oProcess bi-weekly payroll for over 200 nation-wide employees

oProcess monthly commission payments for each company

oWork with the Accounting Department to process necessary year-end reports

Administer yearly company benefit programs.

Communicate company policies and procedures as well as maintain company handbook.

Provide assistance to managers as well as employees on company policies and procedures, and ensure compliance and consistency in application of disciplinary matters.

Activate, maintain and update confidential personnel records.

Prepare all Independent Sales Representative offer letters and Agreements.

Accurately and systematically file confidential information.

Spine Group of Wisconsin (agency of Stryker Spine)

Office Manager

12/2003 - 10/2011

Coordinate new sales representative information with Stryker Spine corporate office and link representatives to appropriate hospital accounts.

Obtain purchase orders and assist hospitals with consignment orders. Process all orders, credits and debits to appropriate accounts.

Process all instrument request forms by obtaining the necessary signatures for fulfillment.

Manage hospital returns with Stryker Spine.

Assist sales representatives in registration with RepTrax and Vendormate enrollment and documentation so they had clearance to hospitals.

Assist with warehouse transfers and cycle counting of inventory.

Enter hospital pricing agreements in Stryker Spine’s computer system (Oracle) and route for appropriate corporate approvals.

Coordinate and book travel arrangements for various meetings.

Track monthly sales for each respective representative.

Work with Stryker Spine to process all Surgeon Education Grant Requests.

Keberle, Patrykus & Laufenberg, LLP

Legal Assistant

3/2000 – 12/2003

8/2018 – 1/2019

Maintain personal injury and litigation files.

Request medical records, reports and medical bills associated with each injury file.

Prepare files for mediation and/or trial.

Coordinate depositions and meetings between attorney and/or physicians.

Draft all necessary litigation documents and file with the appropriate court.

Maintain calendar and deadlines for all litigation files.

Transcribe dictation from attorney and proofread all correspondence for spelling, grammar and layout, making any appropriate changes.

Miscellaneous

Proficient with Microsoft Word, Excel, Office Outlook and PowerPoint.

Experience with QuickBooks, Ceridian/Dayforce, Payroll Express USA, and Paychex platforms.

Holy Angel’s volleyball coach 2001 – 2009.

West Bend Power club volleyball head coach 2009 – 2019; 2011 – 2012.

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