Executive Assistant Administrative
Resume:
SANDRA MENDEZ
SCHAUMBURG, IL
*********@*********.***
TECHNICAL SKILLS AND EXPERIENCE
Certified Training Skills: Microsoft Office; Word, Excel; PowerPoint, Outlook, SharePoint, Visio; Access; Photoshop; Illustrator; Board Books; Coupa; DocuSign; WebEx; Zoom; Microsoft Teams
Office Skills: Travel and meeting arranging; calendar management; event planning; expense reporting; credit card reconciliation/budgets; employee onboarding/offboarding; Contract/Project Management; Experience with Legal, Regulatory and Government Relations
OVERVIEW
Accomplished Executive Assistant with extensive experience providing support to senior-level executives and Board members in global industries; innovative talent; team player; dependable; flexible; member of volunteer Wellbeing Committee at Zurich and We Pledge committee at Pfizer.
PROFESSIONAL ACCOMPLISHMENTS
Created, published, and managed with team members The GRR Beat Newsletter
Developed Excel automation for monthly distribution of Travel Budget
Managed ZPAC mailing; coordinating with Executive Assistants
Streamlined meeting Agendas, Minutes and Action Items on SharePoint Site
Organized onsite meetings, travel arrangement
Streamline Board Books for Board members
Developed SharePoint site for Contract tracking and reporting
Developed SharePoint site for loan submissions, tracking and reporting
Created marketing tool with reporting capabilities, supervised telemarketing team
Enhanced sales forecasting tool E-Flash report automation
PROFESSIONAL EXPERIENCE
ZURICH – Schaumburg, IL – Executive Assistant I - August 2022 to Present
Provided support to Sr. VP Head of Government & Regulatory Relations and the GRR Team, including VP for Federal and State teams. Heavy calendar management; onsite and offsite event and meeting planning; domestic and international travel arranging; expense report processing, reconciliation, and reporting of budget; presentations; creation of and monthly distribution of GRR Newsletter; ZPAC mailing/inventory; on/offboarding of employees; Board membership support; travel site management; Minutes of department meetings. Ad-hoc and special projects. Volunteer member and administrative representative for Wellbeing Committee.
VISTEX, INC. – Hoffman Estates, IL – Administrative Assistant III/Promotion to PMO Analyst – Nov 2016 – Aug 2022
Support to President/Executive Directors, heavy contract management and review; contract reporting for CEO & Solution Delivery team; presentations; offsite meeting planning; expense reporting; travel arranging and calendar management; cross-training and Ad-hoc projects.
Sagent Pharmaceuticals - Schaumburg, IL – Executive Assistant to Interim CEO – Nov 2015 – June 2016
Support to interim CEO/CLO/CFO and Board members; heavy calendar and travel management, meeting, and event planning; expense reporting; support to HR; onboarding/offboarding employees; handling confidential documents; Board Books posting; budgeting; presentations; Meeting Minutes; reporting, handling confidential matters for interim CEO; assistant with relocation for organization; special projects as assigned.
US Bank – Schaumburg, IL – Regional Administrative Assistant – December 2011 – August 2013
Career Education Corporation – Hoffman Estates, IL – Executive Assistant – May 2004 – October 2008
Siemens Medical Solutions – Hoffman Estates, IL – Sr. Administrative Assistant – July 2003 – November 2003
Pfizer – Skokie, IL – Regulatory Associate and Administrative Assistant – January 1998 – July 2003
Temporary Agencies – Randstad and Banner Personnel – Schaumburg, IL – Administrative Assistant – 2010 – 2015
Education
Comp USA - Certification - Microsoft Office Word, Excel, PowerPoint, Access
Oakton Community College – Completion: Principles of Advertising
Illinois Institute of Art – Certification – Digital Graphics Design – Photoshop, Illustrator
Harper College – Course Completion: Media Feature Writing, Advertising, Sales, and Marketing Principles
Professional Goal – Continue my career in a challenging role that utilizes my extensive and diverse skills and talents, with a company that values integrity, innovation, diversity and growth.
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