Administrative Coordinator Vice President
Resume:
Kim A. Ruggiero
Tarrytown, NY 10591
************@*****.***
Skills
I am a professional, energetic and experienced Senior Administrative Coordinator working in a fast-paced environment providing superior administrative support to senior-level (C-Suite) executives. Exceptionally dependable, proactive, creative with excellent computer skills with the ability to achieve goals and meet deadlines while handling multiple priorities. Strong organizational and communication skills with attention to detail as well as being a team player.
Experience
NOVEMBER 2018 - PRESENT
Regeneron Pharmaceuticals, Inc. 795 Old Saw Mill River Road, Tarrytown, NY 10591 - Senior Administrative Coordinator
Supported the Vice President of Research and effectively communicate with him and other key executives on a daily basis regarding operations to ensure a smooth-running office and team
Broad knowledge of key stakeholders and professional interaction with senior leaders
Proactively manage calendar through understanding the department leadership requirements and priorities and resolve conflicts as they occur
Coordinate travel to ensure a timely and accurate itinerary. Reconcile all expenses
Organize and coordinate conferences throughout the year and operate as the key contact in all aspects of the meeting logistics. Identify and prepare a budget for approval and reconcile all expenses at the end of the meeting. Work with external vendors for all audio visual, space, food and beverage requirements.
JANUARY 2015 - NOVEMBER 2018
Regeneron Pharmaceuticals, Inc., 777 Old Saw Mill River Road, Tarrytown, NY 10591 - Administrative Coordinator II
Supported the Executive Director, Commercial Finance and Business Planning
Manage and maintain very detailed calendar by coordinating and scheduling high priority meetings with internal and external clients and business partners
Prepare and distribute meeting materials
Prepare business requisitions
Prepare travel itineraries and executive briefing sheets for travel and make complicated domestic and international travel reservations
Work on staff project work as assigned throughout the year
Arrange meetings and conferences, order food, prepare schedules for interviews and appointments as well as perform other duties related to maintaining supervisor’s schedule
Order, stock, and distribute supplies
Go to person for event planning and team building events
2010- MONTH 2015
IBM Corporation, 294 Route 100, Somers, NY 10589 - Administrative Assistant
Supported the Vice President, Marketing, IBM Software Group of North America
Managed and maintained detailed calendar
Coordinated and scheduled high-priority meetings with internal and external clients and business partners
Prepare and distribute meeting materials
Arrange domestic and international travel and expense reconciliation
Schedule conference calls domestically and internationally
Update organizational charts and maintain distribution lists
Provide back-up support for other executive offices and acted as a team player
2005-20010
IBM Corporation, 1133 Westchester Avenue, White Plains, NY 10604 - Secretary, II
Supported the Vice President of Human Resources and his team
Maintain employee records (soft and hard copies)
Update HR databases (e.g. new hires, separations, vacation and sick leaves)
Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
Prepare paperwork for HR policies and procedures
Process employees’ requests and provide relevant information
Coordinate HR projects, meetings and training seminars
Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
Prepare reports and presentations for internal communications
Provide orientations for new employees by sharing onboarding packages and explaining company policies
2000-2005
IBM Corporation, 1133 Westchester Avenue, White Plains, NY 10604 - Secretary, I
Supported the General Counsel, Regulatory Affairs and his team
Communicate with clients, gathering necessary documents and information to begin building a case.
Conduct all initial research and provide information to the Lawyer.
Manage all administrative responsibilities in the legal office.
Draft the first copy of legal documents.
Organize all legal documents in a confidential way
Education
1979
Katherine Gibbs School, New York, NY - One-year Degree
1978
Iona College, New Rochelle, NY - No Degree
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