James S Thompson

COVER LETTER

Bowie, MD ***** ad43kp@r.postjobfree.com

+1-301-***-****

Dear, Hiring Manager,

Summary; I have several years in the following fields: my goal-oriented as a respected leader, equipped with powerful communication, coordination and analysis tools. Fully committed to providing and implementing dynamic compelling solutions to ongoing advancement. I have the knowledge to adapt to any computerized software systems and the ability to conduct in a professional manner. I maintain a good relationship with co-workers and staff as a team player. I believe that after careful review of my qualifications you will agree I can become a great asset to your company. I look forward to meeting with you to discuss my qualifications, and how they may best serve you. Thank you.

Sincerely,

J. Steven Thompson

Authorized to work in the US for any employer

Work Experience:

Records Management Technician

Logical Technology and Research-LTR

9658 Balitmore Avenue Sutie #300-34 College Park MD, 20740

December 2023 to April 2024

Duties, Accomplishments and Related Skills:

•Former contractor for LTR and working for Defense Media Activity DMA in Fort Meade,MD. Supporting the four branches of services Navy, Air Force,Army, Marine Corp with Media Data and Electronic Records for the Departments.

•Inventory refining comprehensive cataloging and indexing system for paper records, ensuring efficient classification in line with federal records keeping standards.

•Provide specialized services in managing and fulfilling records request for access to legacy paper records using RIM process. LTR will make recommendations on Records Disposition Schedule with DMA for recommendation to head of departments.

•Locate, retrieve, and prepare records for authorized personnel, while ensuring compliance with NARA regulations. Applying with tracking and documenting requests to maintain and accurate and transparent records retrieval system.

•Monitor and support compliance with federal records management regulations, specifically focusing on the unique challenges and requirements of handling legacy paper records.

•Prepare records for transfer, coordinate with National Archives representatives, and ensure all records are accurately documented, packaged, and transported in compliance with the National Archives and Records Administration (NARA) guidelines.

•Develop written guidance for and provides training to the clerical staff on records deposition.

•Performs business and technical analyses as required. Consult and coordinate with client elements on the development and consistent implementation of client’s records management policies and procedures.

•Spreadsheets, generates reports on various technical and administrative issues and project documents. Develop and implement plans for Vital Records identification and protection.

•Develop File Plans and Prepare records transfers to offsite storage. Applying the Records Disposition Schedules and coordination of policy changes through the National Archives and Records Administration (NARA). Maintain the facilitation of accessioning eligible for Paper,Media Data and Electronic Records to the National Archives.

•Provide general support for legacy records with DOD custody in addition to any other general support for DMA.

•Other duties as assigned.

Contract Closeout Specialist

(Contractor for JST-Joint Strategic Technologies-Strategic Systems Programs)

(SSP) Navy Department, Navy Yard 1250 10th Street SE, Bldg. 200, Suite 4600 (SPN) Washington Navy Yard, DC 20374-5127 - Washington, DC

October 2022 to 12/29/2023

Duties, Accomplishments and Related Skills:

•Coordinating with DARPA Contracting Officer’s Representatives (CORs), Contracting Officers, Administrative Contracting Officers, Office of SSP Navy Department and provide contract closeout administration in accordance with FAR 4.804.

•Comply with mandatory record retention requirements to store, handle, and dispose of contract files in accordance with the FAR. Participate in and attend meetings and provide administrative support to Contract Management Personnel as required.

•Developing and maintain a tracking system and report that include the status by spreadsheet and emails, location, and current actions pertaining to the closeout actions. The tracking system shall include, at a minimum, a list of contracts received for closeout, contract types including CPFF, CPIF, CPAF, FFP, and T&M, recommendations for quick closeout, and other information as needed. All contracts files store in I Drive by year and contract number for department use only. Formulating policies and procedures for the acquisition of goods or services, participating in procurement management reviews and contract clearance, or developing positions on claims and protests related to contracts.

•Reconcile contracts and provide accurate contract balances at the detailed level. Obtaining and Understand the details of contract and accounting processes/systems that allows for the most accurate recommended closeout data. Internal systems ERP Reports, WAWF, identify CLINS, assist in Draft modifications to de-obligate excess funds or to obligate funds to settled prior year indirect cost rates for Contracting Officer review.

•Working with external entities (FPDS-NG, PIEE, PD2 (modules – SPM, SPAM, EDA) DARPA Comptrollers, and DCMA) to expedite the closeout process. Prepare and disseminate all documentation including, but not limited to, Release Claims, (1594-1597) forms, completion of forms, final modifications, closeout letter, etc., for review and signature by the Contracting Officer. Keep current to ensure up-to-date knowledge of contract closeout procedures.

Contract Closeout Specialist-(Contractor for IM Solution, LLC) NOAA (National Oceanic and Atmospheric Administration) - Silver Spring, MD January 2022 to October 2022

Duties, Accomplishments and Related Skills:

•Day to day status closeout spreadsheet to indicate what is available to closeout by Contract Number and Vender by Contract Officer. Status of each contract close for the monthly report.

•Contract Modifications preparing all documentation associated with modifications concerning increases in contract types including CPFF, FFP, specification changes, language ambiguities, and/or clarification of contract clauses; incremental funding, redirection of effort, performance extensions, and incorporation of change orders. Provide weekly and monthly reports of closeout activities

•Preparing standard correspondence forms for each contract for the closeout process of the contract. Submit closing documents, and with the COR’s written approval, submit the documents to the specific requesting for recovery of overpayments if funds or invoices for any amounts due, if applicable. Uploading forms using Adobe, (Commerce Business Systems) –CBS, (Financial Systems) CFS to obtain de-obligating funds and C. Award for status and NEDIS storage of contracts. Upload and save to a sharpoint data system.

•Process de-obligate documents with applicable to the (vendors) by email written correspondence to request contract release information needed in the close-out process. To include receipt of the final voucher, final release and certification of funds, rebates, and credits. Work closely with the appropriate NOAA CO (depending on the particular contract) on the preparation of the final determination letter outlining final request for closeout.

•Request from the Finance Office reports, WAWF, identify CLINS, on the amounts de-obligated or obligated amounts paid under each contract/task order and reconcile records with disbursements. Entering correct information into internal and external financial and business management (SAP) (FPDS-NG, etc.). Verifying UDO report recovered for finance of payment by the close-out process shall be submitted to the Finance Office through the CO and the contract file shall be annotated to reflect receipt of the payment.

•Release request for contract and/or questionable costs by email with the (CO) whose contract is being closed out. If unable to resolve differences by via email or via telephone conversation, shall draft a letter for the COR signature to request the position on amounts questioned.

•Preparing documentation recommending that Finance Division attempt to recover costs that should be disallowed. The documentation shall be prepared for submission to collections following approval by the COR. Obtaining documents Procurement searches and Transferring Contracts.

•Maintain checklist must reflect that all required forms and documents have been reviewed and included in the file prior to submission of the file to the CO for final review and sign-off approval.

•Verifying that all invoices have been submitted and paid before closing an order. Obtain concurrences for closeout from the COR and vendor. Contract Closeout coordinate with the Contracting Officer Representative (COR) and contract administration office to include outreach and liaison activities with internal technical offices.

Contract Closeout Specialist- (Contractor for Kiliuda Consulting, LLC.)

U.S. Department of Navy Office of Naval Research - Arlington, VA

October 2020 to December 2021

Duties, Accomplishments and Related Skills;

•Developed new SOP procedures within the ONR02 records department, records management instructions, regulations, policies, directives, knowledge of Freedom of Information Act (FOIA) requests and (FAR)

•Assisted the Contracting Officer in conducting pre-award and post-award activities; to include the development, preparation, organization, and administration of contracts, grants, task order, delivery orders, agreements and other contractual documents and special projects as required.

•Reviewed, analyze, or research requests for accreditation of highly classified grants or contracts files from other federal agencies and joint services. Receiving and processing requests to de-obligate excess funding.

•Ensured contracts funds review is completed and excess funds de-obligated. Prepared contracts for completion statements and disposition of classified material is completed.

•Selected appropriate signed forms (1594) -(1597) from CO and provisions; coordinate, assemble, and update electronic (CRM) for closeout processing. Assemble hard copy contracts and electronic contract data related documents using contract writing systems (EDA, WAWF and PIEE database).

•Modifications prepared all documentation associated with modifications concerning increases in scope, specification contract types including CPFF, CPIF, CPAF, FFP, and T&M changes, language ambiguities, and/or clarification of contract clauses in updated changes.

•Performed reviews of requested sensitive paper and electronic records keeping within AFM system, and EDA system, weekly report of performance in the department.

•Performed by request to Scans, uploads, indexes, and maintains all contract and grants file and documents. Closeout of contract and grant files in ONR database systems. Archive data off the R drive share point for office use.

•Provided technical expertise and support for the identification, tracking and retirement documents and/ or electronic records to the National Archives through the Electronic Records Archive (ERA). Served to Administrator for the Archives and Records Centers Information System (ARCIS) and on records transfers and reference requests as needed File Plan.

•Worked with records manager day to day to enforcing NARA regulation to provide detail of files for the departments material for offsite record center.

Office Service Coordinator- (Contractor for William Lea, Co.)

Loeb & Loeb LLP - Washington, DC October 2019 to September 2020

Duties, Accomplishments and Related Skills:

•Conducted has an Office Service Coordinator by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

•Supervised and overseeing the building maintenance, repairs, and install a wide range of utility systems and equipment and other similar facility support systems, administers all building-issued ID-access cards and security cards for employees, visitors and temps

•Supervised onsite services, mail and documents production center, daily inventory of supply room, RIM records management, fulfilling supply request by email and reporting all invoice to billing department pre-scanned images of the records containing the information requested in the FOIA/PA request and Records assistance.

•Coordinated logistics to receive, transport, distribute and store bulk furniture, equipment, and supplies to assigned offices.

•Supervised daily schedule for catering service and conference rooms request advanced functions of A/V Tech assistant for meeting, Desktop assistant for office setups, Workflow of staff management

•Maintained company handbook and policies and oversite of orders for all vendor services, working with outside contractor for repairs of computers, office machines and work orders by email.

•Prepared for and conducting annual physical inventory of all supplies and stock for office staff. Effectively communicated with building operation, clients, colleagues and staff member’s daily.

• Provided support and coverage for the office manager in absence. responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc.

Docketing Specialist Temp Position

Morgan, Lewis & Bockius LLP

Washington, DC -May 2019 to July 2019 Temp Postion

Duties, Accomplishments and Related Skills:

•Processed docketing CPI database software, for data entry into the docketing system. Process information pertaining to each specific new application and clearing or rolling docket due dates, and remarks. Process incoming mail, correspondence by client emails or USPTO.

•Processed incoming domestic and foreign client related communications. Prepared docket status reports for clients and attorneys as needed. Responsible for daily tracking and clearance of patent prosecution docket, ensuring all statutory and non-statutory deadlines are met, and providing timely reminders to attorneys and patent agents regarding upcoming deadlines as needed.

•Prepared maintenance fee and property reports to attorneys and clients as needed. Maintained and update foreign and U.S. patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic patents. Assisted in checking and updating the status of patent cases with (WIPO) United States Patent and Trademark Office, third party web sites and foreign patent office’s when appropriate. Other duties as assigned.

IP Docketing Specialist

Crowell & Moring, LLP - Washington, DC

February 2005 to July 2018

Duties, Accomplishments and Related Skills:

•Generated docket reports forwarding email to Attorneys, Secretaries reports as needed. Received incoming intellectual property-related correspondence from the USPTO, patent offices worldwide, foreign agents, attorneys, and inventors.

•Analyzed all incoming US and Trademark prosecution; discerning the pertinent information and entering required information into docketing database. Maintained and update foreign and U.S. patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic patents.

•Assisted with mass-updating of patents, trademarks cases in the IP Manager docketing system, Assisted the IP Systems Coordinator to resolve system issues. Updated the status of the docketing system no less than twenty cases need to be updated daily for particular items PTO correspondence, New applications, Report letters by email to clients.

•Assisted in checking and updating the status of patent cases with (WIPO) United States Patent and Trademark Office, third party web sites and foreign patent office’s when appropriate. Other duties as assigned.

•Day-to-day Patents of USPTO practices and procedures as required to docketing procedures enter into electronic database system and entries for responding to maintained files, retrieves and copies files, scanning documents.

•SOP developed maintained, review, updated, and maintain Records Control Schedule, Patent Graphics, File Scanning Plan, Physical File Management Plan, and Standard Operating Procedure documentation. Provided for government clients, services for (NARA) and federal agency records management and archiving standards, including records disposition schedules

Records Manager

Velbert, & Hands LLP - Washington, DC

November 2000 to February 2005

Duties, Accomplishments and Related Skills:

•Provided technical expertise on agency-wide electronic and non-electronic records management issues. Maintained and update information in the research management information system (RMIS). Evaluated varied and complex contractual documents with visual aids, for identifiable factors to ensure accurate and timely entry (type of project, type of funding, etc.). Monitor and process incoming tasks. Using judgment to interpret inconsistencies and oddities in the data received for entry; seek guidance when necessary. Liaison with research and project administration staff to resolve issues. Monitor daily data entry quality and accuracy and assist with preparation of contract deliverable reports.

•Responsible for the classified mail registry/tracer system and the inventory and records of classified media. Conduct and document destruction of classified material in accordance requirements. Coordinated with department managers to ensure records creation, maintenance, use and disposition are in accordance with the Federal Records Act;

•Prepared off-site storage inventory and records; interact with off-site storage vendor to ensure accountability of stored materials and proper transference of classified and unclassified inventories, barcoding to and from the site. I supervised a small team of Records professionals, build positive relationships and communicates effectively with all co-workers and outside vendors

•Prepared documents for pre-scanned images of the records containing the information requested in the FOIA/PA request assembles/disassembles documents as required, maintained updates and tracks paper and electronic files ensured documents are filed correctly.

•Prepared statistical, status and analytical reports as required with agency officials and Records Management Officers in identifying and preserving agency historical records. Established and maintaining and ensuring compliance with Federal Records Retention schedules, File Plan for the Department.

•Managing the records disposition process. Overseeing proper destruction procedures. Day to day experience and procedures of fax, via-email, couriers' package, UPS and USPS, mail for distribution services for the departments, records retention and storage manual. Closure of all abandonment, updated client files, the knowledge and abilities in the resolution of problems.

Records Coordinator

Kirk, Smith & Jones LLP - Washington DC

September 1997 to October 2000

Duties, Accomplishments and Related Skills:

•Maintained and updated information in the Records Management Information System (RMIS). Evaluated varied and complex contractual documents for identifiable factors to ensure accurate and timely entry.

•Monitor and process incoming tasks. Using judgment to interpret inconsistencies and oddities in the data received for entry; seek guidance when necessary. Liaison with research and project administration staff to resolve issues.

•Monitor data entry quality and accuracy. Assisted with preparation of contract deliverable reports. Provided an assessment of all electronic and physical records and submit a Plan of Action and Milestones for Knowledge and Records Management compliance in accordance applicable policies. Management strategy for handling business management operations.

•Developed, submit for approval, and maintain Records Management (RM) policy and procedures. Submitted for government approval, and maintain a file inventory and structure plan in accordance with DOD management policies, requirements, and best practices.

•Responsible for off-site storage inventory and records; interact with off-site storage vendor to ensure accountability of stored materials and proper transference of classified and unclassified inventories to and from the site. Maintained and ensure data quality and integrity of records and documents in information and document systems on record system.

•Distribution assessed and responded to outside requests for documents and inquiries from other firms to perform database queries; ensure adherence to classification and distribution instructions. Performed database queries to produce ad hoc and recurring reports and statistics. Prepared documents for external release in response to outside requests and for release to other firms. Prepared documents and forms for submission to external agencies.

•Provided guidance, training, and leadership to junior level staff. Worked with management and staff to recommend and implement improvements to document management, quality control, and workflow processes and procedures. Back up the Records Supervisor in his absence. Staff the service counter when needed. Assisted other knowledge center functions as possible and other duties as assigned.

Education:

High school diploma

Gwynn Park High School - Brandywine, MD September 1984 to June 1985

Skills

•Proficient in the use of PRIMS, (RIM) AFM electronic file system, NARACertiftions, IP Manager, CPI, Docketing Software, Microsoft Word 10, Word Excel, Elite Data Records Software, Outlook 10, Office Scanners, Excel Spread Sheets, Adobe PDF 5.0,Analyst Reports, SharePoint, Shipping software,

•Management (10+ years)

•Office Management (10+ years)

•Records Management (10+ years)

•Facilities Maintenance (2 years)

•Contract Management (3 years)

•SharePoint (3 years)

•Proficient in the use of (RIM) AFM electronic file system, IP Manager docketing document review software, CPI, Docketing Software, Microsoft Word 10, Word Excel, Elite Data Records Software, Outlook 10, Office Scanners, Excel Spread Sheets, Adobe PDF 5.0, Documents Generation Analyst Reports, SharePoint, NARA database applications such as Electronic Records Archive (ERA) and Archive and Records Centers Information System (ARCIS), Shipping software (10+ years)

Certifications:

2024-DOD-Cyber Awareness Challenge Certificate/ Identifying and Safeguarding Personally Identifiable Information (PII) Certificate

2024-DoD Mandatory Controlled Unclassified Information (CUI) Training

2024-DOD- Departments of Defense Documents-Cyber Awareness Challenge Certificate

2024- Identifying and Safeguarding Personally Identifiable Information (PII) Certificate 2024-OPSEC Awareness for Military Members, DoD Employees and Contractors

2024-Counterintelligence Awareness and Reporting Course for DOD

2024-RECORDS MANAGEMENT IN THE DON_ EVERYONE'S RESPONSIBILITY

2024-NARA RECORDS LEVELS #1 AND #2 CERTIFICATIONS

2024-DoD Annual Security Awareness Refresher

2024-DON-PRIV-2.0 - DEPARTMENT OF THE NAVY ANNUAL PRIVACY TRAINING

Security Clearance:

DOD Secret / Pubilc Clearance July 2024

DHS PIV Clearance Nov.2029

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