Camikka Galarza

**** *** *** ***

Louisville, KY. 40272

502-***-****

Employment History

University of Louisville – September 2022 – Present Athletics Business Office

Department Coordinator IV

Duties Include -

Accounts Payable - Review travel files and hotel folios upon the finalization of the trip. Allocate charges to appropriate speedtypes based on travelers, and follow-up with vendors regarding questionable charges. Report extra room charges to Assistant Business Manager for taxation purposes.

• Data Entry - Input travel vouchers into the university system and assist in tracking repayments.

• Reconciliation – Review all travel vouchers to ensure the voucher completed the approvals process. Transfer copies of all paid vouchers to the Athletic Business Office reconciliation system.

• Manage the fuel card program to include reissuing expired cards and resolving card issues.

• Work with the athletics contracted travel company to review monthly travel card charges and reallocate to the appropriate speedtype.

• Process natatorium and tennis center deposits.

• Load Per Diem Cards for Athletics Dept

• Audit hotel folios

• Other duties as assigned.

University of Louisville – July 2017 – September 2022 Brown Cancer Center Business Office

Administrative Assistant

Duties Included-

• Processes orders for laboratory and office supplies for principal investigators and their research, negotiates with vendors and employees to obtain appropriate pricing adheres to the University’s contract policies and provides specific delivery instructions/timeliness.

• Manage procurement cards for the research programs, but is not limited to, monitoring of daily expenditures for appropriateness of charges, reallocation of charges as necessary based on university guidelines and complete and upload log sheets into BA3 and collaborates with financial coordinates for monthly reconciliation of university accounts related to operating expenditures; maintains paper documentation of all purchases on procurement cards; investigates charges that are unsubstantiated with paper documentation with users and/or vendors to ascertain validity of transaction.

• Prepares and submits appropriate travel documents for investigators and their staff and arranges travel utilizing the Anthony Travel System.

• Coordinates meetings at the direction of the investigator for a variety of working groups within scientific arena which includes, but is not limited to, purchasing airfare and making overnight accommodations for external speakers and organization of special guest seminars.

• Assist in preparing packages for shipment to domestic and international destinations processes shipping label and all other required shipping documents and labels, coordinates package pickup.

• Process a variety of university forms and miniforms such as, IUT’s, payment request, and travel expense reports.

• Prepares correspondence as requested by investigators and maintains files for investigators and Business office in an organized manner.

• Assist with the adherence to the University’s policy and procedures related to procurement and grants management.

• Provides support to the Cancer Center’s internal programs, Duties include, but not limited to, coordination and scheduling of meetings and conferences, data collections, compiling reports, and contribute to special projects as requested by the program leader.

University of Louisville -January 2007-July 2017

Dental Oncology Department

Program Asst. Sr

Duties Include-

• Manages procurement cards for the program which includes, but not limited to, monitoring of daily expenditures for appropriateness of charges, reallocation of charges as necessary based on university guidelines, and collaborates with BCC business office for monthly reconciliation of university accounts related to operating expenditures and receive practice checks.

• Chair side assisting for doctors in both the maxillofacial and oncology programs including taking panoramic and periapical x-rays.

• Greet and register new patients; maintain medical records system consistent with division record-keeping policies; serve as clinic receptionist.

• Initiate encounter forms and insurance forms in accordance with set policies; key charges on a daily basis and deliver payments on a weekly basis to Molecular Pathology Services for posting.

• Collect insurance information, file insurance forms on timely basis, follow-up with third party carriers (Commercial Insurance Company, Medicare, and Medicaid).

• Maintain inventory of supplies and initiate orders for replacement supplies; perform other duties as assigned.

OB/GYN Foundation/University Physicians Group (UPG) - May 1997-Nov 2000 Administrative Assistant-Ultrasound Dept.

Duties Include-

• Filing and pulling charts for clinic appointments, file labs in patient charts, file medical records in charts.

• Scan or read incoming materials to determine how and where should be classified or filed.

• Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.

• Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.

• Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.

• Answer questions in regard to records

Professional Training

• ProCard Reconciler/Approver Training 9/08

• Computer Literacy –JCTC 8/11

• University Accounting Setup 12/14

• PCI Training – 3/15 & 4/16

• Reconciliation Training 12/16

• University Accounting Setup 5/12/16

• Reconciliation Training 5/16

• Requisition Training 10/2022

• Per Diem Card Training – 01/2023

• Hotel Folio Auditing – 01/2023

Skills

• Attention to detail.

• Excellent verbal and written communication

• Problem-solving

• Interpersonal and conflict resolution

• Ability to act professional, integrity, & confidentiality

• Workday

• Microsoft Office

• Self-starter

• Efficient

• Listening

Notary Public

January 2022 to 2028 – Notary Public for Kentucky state at large Education

Degree & Certificates

University of Louisville – August 2017- December 2023 Bachelor of Science – Organizational Leadership & Learning, track in Training & Development Certificate in Human Resource Leadership

Jefferson Community College-August 2011- May 2013

Certificate in the Medical Coding and Billing Specialist Program Awards & Honors

Cum GPA - 3.51/Term GPA - 4.0

Dean’s List 2017-2023

Member of The National Society of Collegiate Scholars Graduated with Honors – Cum Laude

Volunteer Work

September 2023 - American Red Cross

May 2013 – September 2015 - Sterile Processing Dept Volunteered at Ireland Army Community Hospital and Military event on Base to raise money for the Unit MWR Funds

• Learning sterile technique

• Learning instruments

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