Andrea Smith

ad3zm8@r.postjobfree.com • 214-***-****

Education

Colorado State University Global Campus

Bachelor of Science, Communications Dec 2018

Experience

GrantWorks, Inc. Austin,Texas

Draw Project Manager August 2020 – January 2024

●GrantWorks, Inc. is Texas's largest grant management firm with over 400 clients.

●Worked within the Housing division administering the Hurricane Harvey Disaster Recovery funds awarded by the Texas General Land Office for reconstructing damaged homes in 48 counties.

●Worked with the Texas General Land Office to assist with the HARP program. Assisted in allocating 137.8 million Community Development Block Grant – Disaster Recovery (CDBG – DR) funds from the Department of Housing and Urban Development for repairing or reconstructing owner-occupied single-family homes.

●Provided a high-level review of budgets that meets standards set by the Texas General Land Office.

●Maintained communication with multiple builders across the state.

●Worked with 100-150 ongoing budgets, around 35 million dollars at one time.

●Maintained spreadsheets, prepared and submitted reports to analyze the flow better and ensure projects moved forward efficiently.

●Optimized the process of receiving, reviewing, and submitting budgets, cutting the processing time by 50%.

Environmental Safety Services Dripping Springs, Texas

Accounting Lead September 2018 – January 2020

●Environmental Safety Services provides environmental safety services to builders, developers, cities, counties, and state and federal general contractors throughout Texas. The company is a certified DBE, MBE, HUB, HABE, and SBE minority contractor.

●Prepared Certified Payroll to meet state contract guidelines for hours, pay, and mileage.

●Pulled payroll reports from QuickBooks and entered the payroll data into state websites to guarantee payment.

●Performed timely reconciliation of all accounts.

●Prepared and processed all payable and receivable invoices received with accuracy within GAAP guidelines.

●Reviewed, entered, coded, and submitted all payable and receivable invoicing for approval.

●Processed check requests and invoice payments for vendors and internal requests.

●Worked closely with customers to collect outstanding payables, including phones, setting payment plans, and de-escalating calls.

CRU, Inc. Austin, Texas

Accounting Lead February 2017 – August 2018

●CRU specializes in earthmoving and underground utilities in the public and private sectors. The firm provided turnkey general contractor packages in multiple private industries and acted as GC for complex public works projects.

●Managed a $3 million budget and performed all accounts payable and receivables functions.

● Communicated with banks and lending institutions for loans and leases.

●Performed timely monthly reconciliations, including bank accounts and vendor accounts.

●Coordinated with CPA in preparing quarterly and annually reviewed financials.

●Led and trained a staff of 25 on the complete transition from QuickBooks to ComputerEase.

●Met in person with staff to train in accounts receivable and accounts payable policies and procedures.

●Set up a chart of accounts and new accounting procedures and checked for mastery of skills during training.

NCH Corporation Irving, Texas

Commissions Auditor January 2013 – August 2018

●NCH Corporation is one of the largest companies in the world and sells products through direct marketing channels. NCH has several wholly owned subsidiaries, some in the maintenance products business.

●Identified and analyzed issues to improve business practices and develop a structure for new departments.

●Maintained compliance and adherence to company policy while completing daily tasks

Conducted research to investigate employee payroll issues and communicated with stakeholders to solve issues.

●Processed credit memos and end-of-contract commission adjustments for the 150+ sales representatives in the United States

●Worked with tax-exempt status for new accounts in Vertex.

●Entered orders for samples and novelties into Oracle, reconciled end-of-contract commissions, and assisted with billing.

●Streamlined processes to assist management in executing a 50% staff reduction with a new organization system and created spreadsheets in Excel to calculate the commissions owed every month.

●Participated as a member of the company’s Wellness Committee to motivate healthy living habits. Recognized for two years of not raising insurance premiums due to healthy living initiatives.

Sales Tax Clerk October 2010 – January 2013

●Set up worksheets, entered amounts from tax runs, prepared tax returns, and assisted with responding to tax return questions or problems for three subsidiaries in all 50 states.

●Introduced using Excel spreadsheets to prepare and submit state income tax returns to streamline the process with more accurate returns.

●Reviewed and prepared sales and use tax returns monthly and filed all returns on time

●Prepared and completed sales tax audits.

●Corresponded with various states’ tax departments regarding problems with tax returns and filings/payments.

●Answered phone inquiries about tax rates and registration numbers from customers, vendors, salesmen, and other departments.

●Other duties included issuing W9s, sales/use tax registrations, and preparing monthly sales/use tax summaries/detail reports, use tax accruals, and Exemption Certificate updating/maintenance.

Leadership and Activities

Larkspur Elementary PTA Leander, Texas

Treasurer January 2020 - September 2021

●Enabled the board to function financially as a non-profit

●Set up a chart of accounts as it is a first-year school.

●Maintained permanent records to track funds and financial transactions.

●Ensured taxes and reports required by PTA bylaws, insurance, or federal and state governments were completed and submitted by the due dates.

●Chaired the budget committee and prepared the annual budget for adoption by the association. Trained other board members in GAAP to ensure proper record keeping and budgeting and prepared reports for every board and association meeting and an annual financial report.

●Paid all PTA bills as authorized by the board or association.

●Ensured taxes and reports required by PTA bylaws, insurance, or federal and state governments were completed and submitted by the due dates.

●Paid all PTA bills as authorized by the board or association.

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