Mabel Lovett – ad3zeq@r.postjobfree.com – 516-***-****

M&T Bank

Executive Assistant to EVP of the Commercial Bank January 2014 - Present

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Sustain a daily calendar of meetings and events.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Arrange travel and accommodations for executives. Prepare expense reports.

Coordinated WebEx and Zoom calls.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Manage the Executive's contacts

Assist in preparing and managing presentations and decks.

Welcomed the Executive’s guests by greeting them, in person on the phone, answering or directing inquiries.

Used discretion, confidentiality, and good judgment to handle C-Level matters.

Represented the company and the executive in a positive light through great follow-through skills and sound judgment.

Conserved the executive's time by reading, researching, and analyzing information as needed, in advance.

Completed ad/hoc projects as assigned – such as personal events and/or family needs.

Organized complex calendars and resolving any scheduling issues.

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrated ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

AMG Entertainment

Entertainment Coordinator September 2011 – December 2013

Serviced all domestic corporate accounts.

Provide talent (dancers, actors, and musicians, DJ’s) for corporate events and sales meetings.

Liaison between celebrities and clients.

Managed all aspects of planning events. Tracked budgets and expenses.

Oversee all phases of event production including talent, set production, music and lighting.

Travel extensively throughout the United States and Caribbean.

Barclays Capital, New York, NY (lay-off) September 2010 – August 2011

Executive Assistant to two Senior Relationship Managers

Supported the Global Head of Emerging Markets Sales in the Americas as well as the rest of the group.

Organized and maintained hectic business and personal appointment calendars.

Processed and tracked expense reports and reimbursements.

Regularly communicated with executive-level clients and internal senior management.

Preformed ad hoc projects as needed.

Demonstrated administrative coordination experience with an excellent phone manner and exceptional interpersonal communication skills.

Communicated effectively and solved problems quickly and efficiently to coordinate all client meetings.

Strong time management skills and the ability to prioritize multiple tasks for the volume of client meetings that were required to be confirmed daily.

Lighthouse Financial, New York, NY (Company Bankrupt and closed) March 2010–August 2010

Executive Assistant supporting the Chief Executive Officer

Coordinated heavy calendar that required interaction with both internal and external executive and assistants.

Answered phones and direct all incoming calls to appropriate party promptly and efficiently.

Communicated and handle incoming and outgoing electronic communications on behalf of the Partner.

Assisted CEO with preparation of presentation materials.

Reviewed and summarized miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.

Prepared agendas, minutes and resolutions for Executive meetings.

Organized programs, events, meetings, conferences. Coordinated arrangements with facilities and caterers, issuing information, invitations, speakers and controlling event budget.

Prioritized and manage multiple projects simultaneously and follow through on issues in a timely manner.

Arranged travel schedule and reservations for Partner as needed.

Prepared and process expense reports for Partner.

Maintained confidentiality of all corporate matters.

KBC Bank NV, New York, NY (lay off) October 2003– January 2010

Executive Assistant to General Manager

Provided administrative support to General Manager.

Scheduled meetings managed daily calendar and handled day to day administrative responsibilities.

Arranged detailed travel itineraries with Concur Travel and Expense for domestic and international travel.

Scheduled quarterly video conference with Supervisory Board, prepared presentation materials.

Managed small and some larger-scale projects.

Arranged catering for in-house cocktail parties for Flemish National Days and Belgian American Chamber of Commerce Business Card Exchanges.

Negotiated corporate rates with area hotels to accommodate visiting staff.

Provided secretarial support during IMF conference in Washington D.C. for Senior Staff from Brussels.

Coordinated weekly events for IMF conference including hotel, limo reservations and arrange for catering services.

SKILLS

Microsoft Word, Excel, PowerPoint and Outlook, Lotus Notes, WebEx, Zoom, Broadcast,Concur Travel, FLH, Notary Public

EDUCATION

Niagara University

Bachelor of Arts - Biology Life Sciences

Minor - Philosophy

Contact this candidate