ANNEMARIE CARRASQUILLO

Marlton, NJ *****

ad3yex@r.postjobfree.com

+1-856-***-****

Work Experience

Resident Services Administrator

SOCIETY HILL TOWERS OWNERS’ ASSOCIATION CONDOMINIUM PROPERTY MANAGEMENT - Philadelphia, PA

February 2013 to January 2024

Served over 1500 residents and owners who occupy over 600 units in three separate high-rise buildings. Handling of incoming calls on multi-line phone system; greeting and assisting visitors; input and follow- up on maintenance and engineering work requests. Generate correspondence related to maintenance, administrative, employee and general matters. Coordinate multi-step process of inbound and outbound moves (approximately 150 annually). Schedule freight elevator reservations (incoming deliveries and outgoing items, as well as use by contractors working in the buildings). Review of all private contractor proposals and approval of same in most instances. Coordinate with chief of operations and/or architect on larger-scale contracting proposals. Scheduling of contractor projects; visits to job sites to verify compliance with Association requirements.

Oversee amenities (fitness center, common room, pool and guest suite) and process paperwork and payment. Maintain and update database (Building Link). Maintain resident files. Track sales, rentals and moves and prepare monthly reports regarding same. Coordinate social events for staff and residents. Prepare and send notices for special events, meetings and holidays as well as alerts to residents and staff on a variety of matters.

Coordinator, Business Development & Marketing

BUCHANAN INGERSOLL & ROONEY PC - Philadelphia, PA

March 2008 to November 2011

Duties and Responsibilities: Assisted in producing presentations and responses for requests for proposals. Researched prospective targets, industries, markets, competitors and existing clients as related to business development initiatives.

Assisted with Section/Practice Group/Client Team business plan activities and with requests for marketing collateral and general capabilities materials. Coordinated all special events (internal and external) for local office. Point person for local organizations, associations and sponsorships; point of contact for local public relations and other marketing/communications vendors. Receptionist/Conference Coordinator

BUCHANAN INGERSOLL & ROONEY PC - Philadelphia, PA

March 2008 to November 2011

Responsible for all aspects of reception desk management, including opening office each morning, maintaining office calendar, answering phones, processing high-volume email requests, greeting and announcing visitors, scheduling conference rooms connecting videoconferences and laptops for presentations, overseeing conference room setup, reserving visitor offices, maintaining reception area including updates of literature; process building service and maintenance requests; arrange visitors’ security clearance; placing of catering orders; coordinating with in-house facilities department for numerous tasks (i.e., copies, faxing); maintaining directions to and from office; maintaining listings of parking facilities, hotels, restaurants and other points of interest; distribution of taxi vouchers, printing of visitors’ airline boarding passes, preparation and posting of signage for routine and special events and collecting fundraiser donations on a regular basis. This position was shared with second receptionist on staggered shifts.

Administrative Assistant (Support to Senior Level Management): Assisted Office Manager with projects, including firm receptions, external receptions, site visits, hospitality and catering issues, special events, security issues and maintenance; assisted Legal Recruiting Manager by reviewing, proofreading, correcting, printing and processing online applications, greeting candidates and providing them with itineraries, attorney bios and firm materials as well as monitoring interview schedules; assisted with orientation of new attorneys including office tours and introductions to attorneys and personnel; assisted with summer program events and other recruiting receptions and events; assisted Practice Development Manager and Business Development Manager with all internal client events, political receptions and fundraisers, CLEs and seminars by overseeing all catering, setup of rooms, name tags, attendance and providing course materials and maintaining list of then-current CLE requirements. Special Events Assistant: Assisted Firm’s Special Events Coordinator (based in another office location) with internal and external events specific to the Philadelphia location. Secretarial Services Specialist (Word Processing) and Relief Receptionist WEBER GALLAGHER SIMPSON STAPLETON FIRES & NEWBY LLP - Philadelphia, PA June 2007 to February 2008

Provided legal and administrative support to attorneys, paralegals and secretaries in eight-office litigation/workers’ compensation practice. Backup receptionist as needed for busy front desk with multi- line phone system.

Legal Assistant/Intellectual Property and Creditors’ Rights Departments KLEHR, HARRISON, HARVEY, BRANZBURG & ELLERS, LLP - Philadelphia, PA October 2001 to June 2007

Intellectual Property Legal Assistant: Supported managing partner and senior paralegal. Responsibilities included preparation of correspondence, patent forms and descriptive documents for filing with the U.S. Patent and Trademark Office; hand-carrying of all patent, trademark and copyright filings to U.S.P.S.; telephonic and personal contact with clients, attorneys and personal at U.S. Patent and Trademark Office; scheduling of meetings and conference and faxing and emailing of correspondence and patent/trademark/copyright documents; file organization and maintenance. Creditors’ Rights Legal Assistant: Worked closely with senior paralegal on all aspects of “workout,” foreclosure and sheriffs’ sale matters; prepared correspondence and notices; maintained calendar of important dates and deadlines; prepared agreements, court forms (writs of execution, notices of sheriff’s sale, sheriff’s services specific to various counties in Pennsylvania and Delaware); maintained updated information for each county’s procedures and fees and tracing of annual calendar of sheriff’s sales in multiple counties; filed documents with courts (paper and electronic); maintained files and performed closeout projects at conclusion of each matter.

Receptionist/Legal and Administrative Assistant

STEVENS & LEE, PC - Philadelphia, PA

December 2000 to October 2002

Responsible for all aspects of reception desk management including, but not limited to, opening and closing of office, handling multi-line phone system, greeting and announcing visitors, scheduling conference rooms, overseeing conference room set up of food/beverages and furniture arrangement, reserving offices for visitors, maintaining reception area and updating law library, processing building maintenance/service request, placing catering orders, maintaining directions to and from office and information for local parking facilities; maintaining hotel information as well as restaurants and other points of interest and administrative assistance as needed. Served as backup support to attorneys and paralegals in litigation and creditors’ rights practices; prepared correspondence and legal documents and assisted with mass mailings and file maintenance. Responsible for overseeing office inventory and placing orders for supplies; maintained regular contact with home office and facilities department regarding day-to-day operation of Philadelphia location. Education

John W. Hallahan Catholic Girls' High School - Philadelphia, PA Skills

• Typing: 75 WPM; Electronic transcription and Shorthand (110 WPM). Familiar with a variety of computer software.

• Microsoft Excel

• Organizational skills

• Customer service

• Microsoft Office

• Typing

• Order entry

Certifications and Licenses

Driver's License

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