Accounts Payable Human Resources

Cathy Lennon

602-***-**** **********@*****.*** Phoenix, AZ LinkedIn Profile

PROFESSIONAL SUMMARY

A pragmatic thinker with a wide range of accounting and financial responsibilities, including financial analysis, budget management, strategic financial planning, and report preparation. Ability to see the bigger picture to develop unique creative concepts that are aligned with accounting strategies. Skilled at identifying and correcting errors to ensure impeccable accuracy while contributing to team objectives and driving company development. Works well under pressure while consistently rendering quality of work and has a competitive drive and confidence to succeed in a highly competitive environment and remote setting. SKILLS AND COMPETENCIES

• Accounts Payable (AP) • Confidentiality & Reliability • Financial Analysis & Auditing

• Accounts Receivable (AR) • Invoice Processing • Organizational Skills

• Payroll Processing & Compliance • Transaction Review • Business Support & Development

• Effective Communication • Data Entry & Verification • Multitasking & Prioritizing

• Attention to Detail • Check Discrepancy • General Office Administration

• Customer Management • Budget Development • Reports Development

• Bank Reconciliation • Analysis & Evaluation • Team Oriented

• Financial Problem Solving • Records Maintenance • Critical Thinking

• Time Management • Operations Management • Strong Interpersonal Skills PROFESSIONAL WORK EXPERIENCE

Accounts Payable Specialist, Addison Group – InEight, Inc. 10/2023-Present

• Execute full-cycle accounts payable using Microsoft D365 accounting software.

• Ensure bills are paid timely and accurately

• Compare purchase orders, prices, terms of payment and other charges

• Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts

• Process expense reports

• Verify vendor accounts have updated W-9's on file / Annual Form 1099 preparation.

• Assist in providing documentation for auditors.

• Assisted in multiple projects to ensure better productivity and efficiency within the accounting team. Business Support Specialist, 375 Park Ave Spirits 08/2023-10/2023

• Processed outgoing payments in compliance with financial policies and procedures, reporting on actual spend and payment status each month.

• Reconciled the AP ledger to ensure that bills and payments are accounted for and properly posted. Investigate and support in fixing of discrepancies.

• Facilitated setup and change requests with new and existing vendors and distributors.

• Co-maintain tracking log showing status of new business/item setups (with support from Ops Director).

• Understand expense accounts, cost centers, compliance issues surrounding AP processes.

• Join and contribute during check-ins with Commercial Operations, Compliance, Sales Team, and LT.

• Assisted Ops Director in ensuring accuracy of item labels, SKU specifications, TTB compliance of new items and brand acquisitions.

• Coordinated sample requests on behalf of sales team.

• Support ad hoc reporting requests from wider organization, LT (with support from Finance VP & Ops Director). CL

Accounts Payable Specialist, Go to Service 01/2022-04/2023

• Performed reviews on vendor invoices for necessary documentation and validity before processing payment and dividing revenue between varying departments.

• Conducted research and settled routine, internal, and external inquiries relating to account status, including communicating the resolution of discrepancies to appropriate persons.

• Spearheaded, led, and contributed to delivering multiple large, high-visibility business and AP projects; Provided business impact, change impact, and analysis, ensuring all changes were properly planned and well communicated.

• Scoped and prioritized activities based on business and customer impact and provided hands-on support, methodology, structure, and information necessary to coordinate decision-making and development critically.

• Drove productivity by coordinating activities including but not limited to decreasing time-wasting tasks and aiding employee supervision, amongst others.

• Collaborated with Projects Managers to conduct audits of profit and loss reports and verify invoicing and cost analysis. Collected thousands of delinquent business accounts.

• Managed bookkeeping activities and accounting systems and entered data into systems accurately; processed over $ 2 million in monthly payments with a 98% processing accuracy.

• Served as a subject matter expert (SME) and "go-to" person on complex and critical business issues.

• Identified errors in posting or omissions by implementing accounting standards, resulting in the accurate reconciliation of serious accounts.

Office Manager/Bookkeeper/Human Resources, B&L Pool Supplies 09/2002-01/2022

• Handled Accounts Receivable and Accounts Payable for seven different store accounts and three service accounts and reviewed all AP/AR transactions for accuracy.

• Performed month-end and year-end sales tax reports for each department, reconciled vendor statements and processed payments, and reconciled multiple bank and credit card accounts.

• Managed and directed daily operations, including but not limited to receiving and organizing correspondence, answering and forwarding calls, and creating business letters and records.

• Responded to and appropriately handled emergency situations that arose calmly and effectively with the ability to change the approach or method to fit the situation best.

• Provided effective training and mentorship to administrative staff members in company policies, daily task evaluation, and industry best practices.

• Handled the recruitment and retaining exercises of top talent, focusing on completing timely performance evaluations, providing positive feedback, and reviewing opportunities when needed.

• Developed and implemented actionable Human Resource policies, procedures, and programs about talent acquisition and new hire orientations.

• Provided consultative services regarding policies and procedures outlined in applicable manuals and handbooks.

• Facilitated discussions regarding performance-based objectives with the president to determine the contributory value of office programs. Communicated with business leaders to evaluate needs and strategize operational improvements.

• Prepared 1099s and W2s and distributed them appropriately.

• Managed accounting documentation using QuickBooks to reduce financial discrepancies and tracked licenses and insurance for auditing purposes.

Cathy Lennon

602-***-**** **********@*****.*** Phoenix, AZ LinkedIn Profile Drive Projects Through Credible and Ethical Standards Business Case à Organization àPrioritization of Data àAssessment à Analyzation àReview à Completion à Results TECHNICAL SKILLS

QuickBooks, Filemaker Pro, D365, Teams, Zoom, Microsoft Office, Concur, Expensify, Kickserv, and Quark. Letters of recommendation and references upon request

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