Accounts Payable Administrative Assistant
Resume:
Paula H. Applewhite
*** ***** *******, ******, ** 29627 C: 864-***-**** ************@*****.***
Seasoned Accounts Payable Clerk and Administrative Assistant who displays an expertise in the following areas:
External & Internal Customer Service
Ability to work as a team member
Problem solving
Vendor relations
Quick to learn
Consistent Pleasant Demeanor
Well-organized
Excellent verbal and written communication
Notary Public
Professional Experience
Fischer Packaging and Automation - Piedmont, SC August 2023 – October 2023
Customer Service/Office Manager – Company had to delete position because of loss of customer contract
Responsible for taking orders from customers and creating sales orders
Create purchase orders
Manage aging report and contacting customers when necessary
Manage timeliness of sales order and purchase order completion
Software used: Quick books, Microsoft Office (Word, Excel, Outlook)
O’Neal Inc. – Greenville, SC July 2019 – July 2021
Accounts Payable Coordinator
Responsible for all accounts payable functions for O’Neal Inc. and assisting in accounts payable for O’Neal Constructors
Reconcile the company visa
Central contact for vendors and project managers
Maintain vendor address book
Code, key invoices, and cut checks using the BST financial system for O’Neal Inc. and Sage Timberline for O’Neal Constructors
Software used: Microsoft Office (Word, Excel, Outlook)
Southern MEP, Inc. – Greenville, SC August 2018 – June 2019
Accounts Payable Technician
Responsible for all accounts payable functions
Central contact for vendors and project managers
Maintain vendor address book
Code, key invoices, and cut checks using the Vista financial system
Software used: Microsoft Office (Word, Excel, Outlook)
Boulevard Baptist Church – Anderson, SC September 2008 – July 2018
Administrative Assistant
Greet members and visitors and assist with whatever needs they may have
Responsible for the church calendar and room reservations, keeping records of each transaction
Create and print the weekly Sunday bulletin in Microsoft Publisher
Keeping up with all prayer requests and printing a weekly Prayer List
Ordering and maintaining all office supplies
Maintaining records on all prospects that visit the church and entering them into ACS, the church database
Entering attendance for Sunday school, Mission and Choir practices into ACS and maintaining rolls on each
Receipt all monies coming into the office in Church’s finance software
Proofing and editing other’s work before they publish
Doing reports and labels as needed
Proficient at all office machinery
Software used: Microsoft Office (Word, Excel, Publisher, Outlook)
Bowater/Abitibi-Bowater, Inc. – Greenville, SC January 2002 – May 2008
Accounts Payable Technician
Responsible for all accounts payable functions
Code and Key invoices through the Empac financial system
Balance accounts and key journal entries through JD Edwards financial system
Central contact between vendors and other Abitibi-Bowater locations, as well as the contact for corporate vendors
Responsible for void/stop checks and reissues for other Abitibi-Bowater locations and journal entries concerning these
Maintained vendor address book
Responsible for bank reconciliations
Software used: Microsoft Office (Word, Excel, Outlook)
Autecs, Inc. – Anderson, SC November 2000 – December 2001
Part-Time Foreign Exchange Accounts Payable Clerk
Responsible for paying Japanese and German invoices by wire transfer
Maintained spreadsheets in Excel
Did some Accounts Receivable using PRMS system
Software used: Microsoft Office (Word and Excel)
White Consolidated, Frigidaire Plant – Anderson, SC June 1998 – June 2000
Accounts Payable Clerk
Responsible for all accounts payable functions of the refrigeration division of White Consolidated
Serve as the problem solver between vendor and White Consolidated purchasing and receiving departments
Research and handle payment or receiving problems for indirect materials using the Marcam purchase order system and direct materials through the JD Edwards system on AS400 mainframe
Batch invoices, post receipts and batches
Cut all checks for refrigeration on site
Add and change vendors, customers and employees in the JD Edwards address book
Software used: Microsoft Office (Word and Excel)
References
Christine Hill
Controller
O’Neal Inc.
Juliet Lee
Controller
Allegro Industries-Piedmont, SC
Mike Cesaro
Chief Operations Officer
Fischer Packaging & Automation-Piedmont, SC
Contact this candidate