Jodi Tatum

**** ******** ***

Lansdale, PA *****

609-***-**** (c)

ad3wj9@r.postjobfree.com

Summary

An accomplished Administrative Assistant and Project Coordinator. Able to take initiative in supporting a team. Being proactive in responding to their needs. Organized, excellent follow through, able to multi-task and be efficient.

Technical Skills

Microsoft Windows, Word, Excel, Outlook, Lotus Notes, Marketing Designs, Adobe Reader, Sales Support, Visio, Zoom, Teams, Access, SharePoint, PowerPoint, Ariba, SAP, Expense Reports, Trackwise, Cognos, PeopleSoft, Concur

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Professional Experience

Jazz Pharmaceuticals 03/2022 – 11/2023

Senior Administrative assistant

Supports the VP and leadership Team in Administrative Needs

Arrange catering for meetings and Conference Room Scheduling

Expense Reports

Help Coordinate Events large and small

Create Powerpoint Presentations for Staff Meeting

Take meeting minutes & notes and follow up

Coordinate Travel arrangements, flights, car service, hotels

Run monthly reports to collect data from the team members

Became part of a Veeva Vault Team to help coordinate and archive old documents into share point

Worked in Teams, BOX and Sharepoint

Harmony Biosciences 10/2021 – 2/2022

Aston Carter ~ Administrative support

Provided administrative support to the VP & their direct reports

Calendar & scheduling meetings

Arranging travel & Expense Reports

Uploaded CDA information into forms

Used zoom for meetings and teams

icon clinical trials 09/2020-10/2021

Receptionist & Facilities Coordinator

Front Desk Receptionist

Answered phones and transferred calls

Facilities coordinator provided support for the office and team

Arranged large meetings and conference room setups

Maintained excel spreadsheets

Updated new hires & setup their desk and profiles

Sent out and gathered PPE (during Covid)

Created Power Point Slides for team meetings twice a month

merck & co. 7/2016 – 1/2020

administrative assistant

Provided Administrative Support via Calendars, Meetings, and Screening of Calls

Arranged Staff meetings, daily & monthly meetings for up to 20 people

Worked on Org Charts, Outlook, Excel, PowerPoint, & Word

Managed Visitors coming & going, Setup Interviews & New Hires

Ordered Office Supplies & Maintained Storage Closet (Iron Mtn)

Updated & Maintained Staff Dist. List & Org Charts & Phone list

Arranged Travel & Expense Reports

SAP & Comet for Supply ordering and Expense Reports

Merck & Co. 1/2016 – 7/2016

Appleone agile 1

Administrative Assistant

Supported Human Resources Department

Reviewed resumes and phone screens Domestic and Internationally

Worked in PowerPoint & Excel for monthly meetings

Menu123, LLC

Executive Administrative Assistant

Data Coordinator 3/2014 – 11/2015

Supported CEO and Office Staff Daily

Manage Spreadsheets that contain Data daily in Excel

Used V-Lookup and also Pivot Tables in Spreadsheets

Enter Contracts that are signed from Sales Reps from Restaurants

Processed Contracts in Database

Entered Restaurants Menu’s into a Spreadsheet then uploaded them online to be published live

Answered Telephone calls – messages

Took Meeting notes when necessary

Travel Arrangements for Sales Reps

Managed Calendars

Worked closely with CEO, Sales Reps & Managers

Maintained Social Media Websites i.e. Facebook, Twitter, LinkedIn & Instagram

Involved in the process of creating the Smartphone App

Supported Marketing Dept. & helped with Marketing ideas

McNeil Consumer Healthcare, Ft. Washington, pa 09/2013 – 12/2013

(Contractor Assignment)

Administrator Support Analyst

Monitor email inboxes that come from Consumers daily, that pertain to concerns, comments, questions, and or complaints.

Change or create user ID and passwords in CRS and Acclaro that come in by request

Run daily and weekly reports to test for failed websites that come from “contact us pages”

Test each J&J product website to check for site failures this is to verify that the team is getting all emails sent in by consumers.

SKF, USA Inc., Lansdale, pa

(Contractor Assignment) 11/2011 – 08/2013

Administrator Support for Customer Service

Support Sales Team and their customers, maintaining calendars and meetings

Creating Power Point Presentations

Assign new sales reps numbers and codes

Run reports and queries for data quality

Maintain Sales database for new and existing customers

Provide support for Sales team when needed, give them customer information

Manage data integrity; yearly and monthly reports

Add/Change request that come through in Customer Master

Update Siebel, COH, DOH Changes and maintain customer accounts and Cognos

Insure established rules regarding Corp Code changes are enforced

Make updates and changes as requested by Sales Team and Customer Service

Merck & Co., Inc., west point, pa

(Contractor assignment) 10/2008 - 10/2011

Quality Coordinator Administrative Assistant

Provide direct support for Complaint Unit/ Adverse Events - Investigational Division

Updated Outlook Calendars for two Directors in Department

Ordered Catering when necessary

Created PowerPoint Presentations for monthly staff meeting

Retrieve, copy, and scan batch records for Product Quality and Adverse Events

Maximize the use of LIMS, Cognos, IMPACT, Trackwise systems and dashboards

Managing the procedural differences between the departments to provide optimal support

Handled correspondence with customers for complaints and questions medicines

Concur & Ariba for Travel and Ordering Supplies

Bristol-Myers Squibb, Co., Princeton, NJ

(Contractor assignment) 4/2003 - 3/2008

Executive Administrative Assistant

Worked as Admin in sales and marketing; domestic and International

Calendar Maintenance, Travel Arrangements, Catering for Meetings

Created Power Point Presentations for Meetings

Worked on various applications such as SAP, Crisp, Mercury, Ariba & Concur

Used Concur for Travel & Ariba for supply ordering

Created pamphlets for Doctors’ offices and customers

Prepared agendas and took meeting minutes.

Created spreadsheets and graphs in excel with the data pulled from the daily reports.

Created expense reports and handled department finances and credit cards.

Shipped packages via FedEx both domestic and International.

Provide administrative support for Vice President and Executive Director of Global Business

Loft Retail – Part Time Sales Lead 08/2019 – Present

Support Clients in deciding outfits and decisions

Open Store – open registers, run payroll, run reports

Closing Store – close registers, count money, run end of night paperwork and lock in safe

Fold merchandise and help set up floor set and arrange clothes accordingly

Process Online orders, pick, pull and pack items

POS ~ Cashier – ring clothes

Open new credit cards

Process house account payments

Education

Penn State University - Human Development Program – No Degree

Chubb Institute – Certificate Web Design

Art Institute of Philadelphia – Marketing – No Degree

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