Accounts Payable Specialist

JOHN S. TARPEH

PROFESSIONAL EXPERIENCE

TAKEDA PHARMACEUTICAL October 2022 – November 2023

Senior Account Payable Specialist/Solution Hub Specialist

Supervises Accounts Payable transactions in the company on a daily basis, including processing invoices for payment, following up on payables, etc. all in compliance with and adherence to the Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), and accounting and financial policies and procedures.

Administers The company Accounts activities and ensures that all related transactions are completed accurately and in a timely manner.

Resolves any accounting inconsistencies upon balances or reconciliations and refers to the Accounting Manager in abnormal cases.

Assists in end-of-month closing by maintaining lists of Accounts Payable as well as the general ledger.

Ensures that expense reports are coded properly while preparing and approving vouchers for payment.

Follows up on suppliers and vendors, and administers related accounts payments and reconciliations.

Supervises and contributes to the preparation of relevant Account Payables reports including inter-companies reconciliations on a daily, monthly, quarterly, and annual basis, and ensures they are prepared accurately and in a timely manner.

Executes verification procedure on all Accounts Payable financial reports and transactions.

Interacts with internal and external auditors and participates in period-end audits by providing documents and materials as required.

Receives and processes Source-to-pay support requests from local countries through the ticketing system, phone, email, or chat according to the team standards.

Supports users with the Service Now system and processes (e.g. Accounts Payable, Travel & Expense, and Procurement).

Deciphers when problems require escalation and the most appropriate route to resolution.

Solutions-minded and critical thinker prepared to challenge existing practices and lead new ideas that meet priorities.

Improves operational issues using customer feedback as a source of innovation to improve the customer experience.

Works with second-line support (IT, Accounts Payable, Travel & Expense, Master Data, Reporting, among others) to provide partners with an end-to-end solution.

Uses case management to ensure responsiveness, achievement of internal service level agreements, and measure productivity.

HIKMA PHARMACEUTICALS October 2020 - October 2022

Account Payable Specialist

Supervised Accounts Payable transactions in the company on a daily basis, including processing invoices for payment, following up on payables, etc. all in compliance with and adherence to the Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), and accounting and financial policies and procedures.

Administered the company Accounts activities and ensured that all related transactions were completed accurately and in a timely manner.

Resolved any accounting inconsistencies upon balances or reconciliations and referred to the Accounting Manager in abnormal cases.

Assisted in end-of-month closing by maintaining lists of Accounts Payable as well as the general ledger.

Ensured that expense reports were coded properly while preparing and approving vouchers for payment.

Followed up on suppliers and vendors and administered related accounts payments and reconciliations.

Supervised and contributed to the preparation of relevant Account Payables reports including Inter companies reconciliations on a daily, monthly, quarterly, and annual basis, ensuring they were prepared accurately and in a timely manner.

Executed verification procedure on all Accounts Payable financial reports and transactions.

Interacted with internal and external auditors and participated in period-end audits by providing documents and materials as required.

UNITED BIOSOURCE, Blue Bell, PA September 2019 - October 2020

Accountant Assisting III/Vendor Master

Reviewed and approved direct reports timecards in Kronos.

Wrote/conducted performance appraisals for direct reports.

Handled e-mail & telephone inquiries.

Backup for other Supervisors in their absence.

Assisted in other AP assignments when requested.

Processed all international wire.

US and Canadian American Express Card Account Reconciliation AP Administrator.

Responsible for daily review/reconciliation of bank reports.

Reviewed daily vendor maintenance reports.

Processed manual payment runs as needed.

Investigated and resolved ACH & EFT bank rejections.

Prepared and applied manual wires for domestic and international vendors.

Reviewed and posted invoice batches.

Worked directly with the project manager and accounting to resolve issues.

Handled e-mail & telephone inquiries.

Assisted in other AP assignments when requested.

CLARIVATE ANALYTICS, Philadelphia, PA November 2018 - September 2019

Senior Accounts Payable/Vendor Master

Control and Vendor Master activities for the Enterprise Shared Service (ESS) Accounts Payable Team.

Specifically, the staff member would provide non-production accounting activities for the Vendor Payables and Expense Reports departments.

Apprentice Agile Knowledge.

Experience as a Scrum master for large development efforts.

Facilitation of Team(s) and mentor team(s) on Agility.

Coached individual and team(s).

Team trainer.

Evangelist of Team(s) empowerment and autonomy.

Cross-team collaborator.

Experience presenting, teaching, and facilitating across multiple levels.

Experience communicating and removing impediments outside of the team.

Created new vendors and maintained vendor database in the financial system.

Maintained vendor documentation for vendor setup and maintenance.

Identified the status of inactive vendors.

Identified 1099 reportable vendors using IRS guidelines.

Identified 1042 reportable vendors using IRS guidelines.

Reviewed bank statements for vendor changes.

Worked with internal and external customers regarding vendor setup and maintenance.

Participated in interdepartmental projects involving third-party application implementation.

Participated in interdepartmental projects to merge offline entity vendors into the ERP system.

Posted vendor invoices and adjustments.

Coordinated and monitored EDI file processing.

Completed SOX audits/certifications.

Created disbursement files.

Completed various reporting requirements.

AMERIHEALTH CARITAS, Philadelphia, PA August 2013 - October 2018

Accounts Payable/Contract Specialist/Scrum Master

Supported, managed, and administered contract and invoice processes for Operations (Ops), Information Solutions (IS), and PMO.

The Contract & Invoice Specialist defined and facilitated communication between the Finance Departments’ business areas in order to deliver products and services according to plan and within budget.

This position would be the key contact for Contracts and Invoices within the department, as well as acting as the liaison with the Sourcing Department.

Monitored and analyzed trends in invoicing and contractual agreements in order to make recommendations for the future and identify areas for possible savings.

Continually reviewed and ensured best practice policies and procedures were in place for contracts and invoices in a manner that best protects company interests.

Key contact for all contract and invoicing processes within the department.

Processed all requisitions and invoices in a timely manner; as well as performed status tracking to ensure completeness.

Assisted the Sourcing Department as needed in developing and implementing purchasing policies and procedures, including those for equipment, hardware, and software.

Enforced supplier and outsourcer timelines, service level agreements, and guidelines to the organization ensuring timely renewals.

Developed reports to provide internal customers with relevant data to assure budget adherence.

Where necessary, provided appropriate contract and invoice information to accounting and purchasing departments.

Maintained and updated contract database.

Processed 300 invoices weekly.

Prepared and submitted customer invoicing in accordance with assigned customer contract requirements.

Constantly monitored assigned customer contacts to ensure that billing was in conformance with the contract requirements.

Month-end closing to ensure that all assigned customer contract revenue was billed and accounted for.

Minimized the need to accrue revenue.

Assisted with reconciling billing to revenue forecasts.

Resolved customer disputes in a timely manner.

Maintained excellent rapport with customers.

Analyzed outstanding receivable balances.

Pursued collections.

CBFS, Newington, CT January 2011 - July 2013

Accounts Payable Specialist

Processed 1200 invoices weekly and reviewed for proper approvals and conformance to policy.

Determined proper account distribution and allowed ability of cost for government contracting.

Reviewed to ensure capital expenditures were properly treated, verified signatures, and prepared checks for mailing.

Reviewed and processed employee travel reports and responded to inquiries from employees regarding reimbursements.

Maintained and reconciled accounts and prepared various schedules for audit/annual tax reporting.

Ensured proper tax treatment for sale/use, form 1099, relocation, and other charges.

Bank reconciliations.

CHEMTURA CORP, Millbury, CT May 2009 - December 2010

Accounts Payable Specialist

Processed 700 invoices weekly using SAP 6.0.

Audited invoices and expense reports to validate approvals and coding, checked for sales tax, verified PO (if applicable), and reviewed documentation per invoice entry guidelines.

Followed up with requestors on missing information.

Completed data entry of invoices and expense reports with a high degree of accuracy per invoice entry guidelines.

Vendor Setup and ongoing maintenance of vendor address book.

Processed weekly checks, wires, and ACH cycles per pay cycle guidelines.

Managed AP mailbox internal and external customer inquiries.

Processed annual 1099’s per 1099 process guidelines affiliate invoices - processed affiliate invoices as back-up when needed to primary.

Purchase Orders (POs) - Processed purchase requisitions as back-up when needed to primary per current guidelines, including auditing and keying POs, follow-ups with vendors and requestors, and notifying vendors and requestors of PO information (Future online process guidelines TBD).

Worked with management to determine reporting needs and provided reports and other payment information as necessary during month and quarter-end cycles.

GEOEYE, Sterling, VA March 2008 - April 2009

Accounts Payable Specialist

Audited and processed 800 invoices weekly using SAP. Processed expense reports to validate approvals and coding, checked for sales tax, verified PO (if applicable), and reviewed documentation per invoice entry guidelines.

Entered invoices and expense reports with a high degree of accuracy per invoice entry guidelines.

Vendor setup and ongoing maintenance of vendor address book.

Processed weekly check, wire, and ACH cycles per pay cycle guidelines.

Managed AP mailbox internal and external customer inquiries.

Processed annual 1099’s per 1099 processing guidelines.

Processed purchase requisitions as a backup when needed to primary per current guidelines, including auditing and keying POs, follow-ups with vendors and requestors, and notifying vendors and requestors of PO information.

MEDQUEST ASSOCIATES, Alpharetta, GA September 2007 - January 2008

Accounts Payable

Audited and processed 800 invoices weekly.

Reviewed for proper approvals and conformance to policy.

Determined proper account distribution and allowed ability of cost for government contracting.

Ensured capital expenditures were properly treated.

Performed data entry, verification, and verified signatures and prepared checks for mailing.

Processed employee travel reports.

Ensured proper tax treatment for sale/use, form 1099, relocation, and other charges.

Maintained and reconciled accounts and prepared various schedules for audit/annual tax reporting.

MAXIMUS INC., Reston, VA November 2004 - October 2007

Accounts Payable Specialist

Audited and processed invoices using SAP.

Determined proper account distribution and allowed ability of cost for government contracting.

Reviewed to ensure capital expenditures are properly treated.

Verified signatures and prepared checks for mailing.

Reviewed and processed employee travel reports.

Ensured proper tax treatment for sale/use, form 1099, relocation, and other charges.

Maintained and reconciled accounts and prepared various schedules for audit/annual tax reporting.

EDUCATION

GRAND CANYON UNIVERSITY

Major in Applied Management, June 2020

GPA 4.0

SKILLS

MS Office: Word, Excel, & PowerPoint, Typing 55 WPM, 10-Key Adding Machine, Mass 200, AS 400, Peachtree, JD Edward, QuickBooks, Oracle, Great Plain, Peoplesoft, Concur, SAP 6.0, Ariba, NetSuite, Scrum Master, Source to Pau Operations, ServiceNow, Accounts Payable, Travel & Expense, Procurement, Problem-Solving, Process Improvement, Cross-Functional Case Management, and Customer Service.

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