EXPERIENCE

OFFICE MANAGER/ANSER ADVISORY- SANTA ANA, CA DECEMBER 2019 – PRESENT

Duties include answering incoming calls and redirect calls when necessary, managing schedules, organizing office functions, and overseeing daily operations of office. Assist with on-boarding of employees. Interfaces with IT and facilities to situate new employees in their work environment as efficiently and stress-free as possible. Assume Fire Marshall responsibilities between building management and office. Renegotiate vendor contracts, implement office supplies inventory control including field PPE, and standardize office ordering procedures, processing outgoing shipments via FedEx, maintaining meeting schedules and special company events including catering. Also responsible for monitoring client account balances and collecting past due invoices, as well as some billing and invoice creation. Prepare comb bound proposals and various special projects as assigned or needed.

OFFICE MANAGER/MCG ARCHITECTURE - IRVINE, CA

NOVEMBER 2015 – JULY 2019

Duties include Reception, HR local contact which includes new hire paperwork, insurance paperwork, Workers Comp issues, PTO scheduling, travel arrangements and expense reports, answering heavy phones, maintain office calendar, maintaining office checking and petty cash accounts and monies, processing vendor and client invoices, ordering office supplies, equipment check outs/ins, review weekly timesheets and expense reports, processing outgoing shipments via Fed Ex, maintaining meeting schedules including special company events. Also responsible for monitoring client account balances and collecting past due invoices. Reduced AR balance by 80%. Various general office duties and maintain various reports as requested.

ADMINISTRATIVE ASSISTANT / ACCOUNT RECEIVABLES CLERK JUNE 2012 – NOVEMBER 2015

Duties include answering heavy phones, maintaining office checking account and petty cash, processing vendor and client invoices, ordering office supplies, processing outgoing shipments via FedEx, OnTrac as well as messenger service, maintaining meeting schedules including organizing sales presentations. Also responsible for monitoring client account balances and collecting past due invoices. Maintain Accounts Receivable client being Starbucks

ENTERTAINMENT PUBLICATIONS, LLC. - COSTA MESA, CA AUGUST 2010 – JUNE 2012

LEAD CUSTOMER SERVICE REPRESENTATIVE

ADMINISTRATIVE ASSISTANT TO ACCOUNT SPECIALIST

Maintained Excel Sales Matrix for current accounts. Scheduled and supervised Customer Service Representative Team. Accompanied sales representative on product presentations and performed educational assemblies for fundraising products. Maintained inventory reports on products and prepared daily UPS shipments on the World Ship system. Helped generate new sales leads for business with cold calling, internet blitzing and online networking.

CUSTOMER SERVICE REPRESENTATIVE

AUGUST 2008 – JUNE 2010

Duties include data entry, assisted with planning and promoting fundraising sales with school chairperson. Coordinated product delivery days and other various tasks with school volunteer, drop offs and pickups of remaining products. Liaison with freight companies for all product deliveries.

KEY SKILLS AND CHARACTERISTICS

Strong interpersonal & communication skills • Ability to work collaboratively as part of a team • Problem Solving • Leadership • Meticulous attention to detail • Excellent Organizational skills • Poised under pressure • MS Office Suite • World Ship • FedEx Ship Manager • OnTrac Shipping • CRM • NetSuite • Deltek Vision •

debra ann vaught

office manager

West Region Corporate

profile

Office Manager with over 12 years of experience providing administrative support to over 50 staff members and interfacing with facility management and IT. I possess strong multi-tasking skills, with ability to simultaneously manage several projects and schedules. Excellent public-facing point person for clients, customers, vendors and equipment and service providers.

Objectives

To obtain a challenging position with a progressive company that allows me to utilize my work experience, personal skills and ability to work well with others. The company should encourage personal as well as professional growth.

contact

ad3w07@r.postjobfree.com

714-***-****

5938 Turnberry Drive

Banning, California 92220