M E L I N A S T E I N

Carrollton, TX ***** Cell 972-***-**** ad3uhz@r.postjobfree.com

SUMMARY OF EXPERIENCE

TM-WIP facilities billings

Full cycle AP for high volume multiple entity company

Journal Entries/Expense Reimbursements/Credit Card Reconciliations

Supervisor Interim and Retail Management

EDUCATION

Associates of Arts Degree in Merchandising and Design; 2007 Wade College, Dallas, TX Phi Theta Kappa International Honor Society; Dean’s List 2006

SKILLS/SOFTWARE

Microsoft Project 360 and advanced Excel

Oracle, Concur, Quickbooks, Coupa, ProPay

WolfePak ( Oil & Gas Accounting Software)

EXPERIENCE

January 2023 – December 2023 TD Industries, Dallas, TX- LHH

Job Cost Analyst I (Contract)

Time & Material Facilities Billings, Cost Adjustments, Incentive Billing Journal Entries & Tax Certificates.

Train new team members in the fundamentals of the facility Billings. Create new training aids & update existing SOP.

Conduct new project reviews, research and resolve unapplied billings and assist in project inactivations.

September 2022 – December 2022 7eleven, Dallas, TX- Robert Half

AR Gap Reconciliation (Contract)

Utilize multiple sources of corporate documents and franchise provided documentation to complete 5-10 disputes daily.

Complete credit advance request forms for delayed cases awaiting additional documentation.

October 2021 – May 2022 Freeman Co, Dallas, TX-Aston Carter

Accounts Payable Specialist (Contract)

Process all incoming transportation invoices.

Roll out new CSV entry of transportation invoices bypassing Coupa interface Increasing volume by 3X.

Create templates for all submitters and document new process for future training.

April 2021 – September 2021 Spectrum VoIP, Plano, TX-FutureStep

Accounts Payable Specialist (Contract)

Daily export bank feed and enter all lines of activity into QuickBooks as Journal Entries, Receipts or Deposits

Compile spreadsheet of monthly contract revenue by lender and total monthly revenue received.

Monthly monitor 25 AmEx company cards for user compliance, generating biweekly metrics.

Biweekly hourly employee and retirement withholding spreadsheet for payroll.

Weekly enter approximately 100 invoices via mail and email into QuickBooks: Issue check run

May 2020 – October 2020 Orix, Dallas, TX

Accounts Payable Specialist

Daily processed 50 invoices for multiple entities through ProPay. Tracked rushes and special deliveries.

Weekly compiled and issued weekly check run and ACH run with all applicable requests for six entities in Oracle.

Track and submit all international and domestic wires from initial request to completion in Oracle.

Monitor monthly Open Liability report and resolve any open issues.

May 2018 – May 2020 CiraConnect, Dallas, TX

Senior Accounts Payable Specialist/Interim AP Supervisor

Hired and trained 10 contract invoice processors, held weekly online meetings, updated training manuals and recorded video tutorials.

Supervised an in-house team of 5AP specialists and 30 at home invoice processors.

Conducted manual payroll, weekly productivity metrics for all team members and maintained compliance in all areas of productivity.

Ran reports on communities with insufficient funds, undocumented drafts, stale invoices & checks, missing bills and credits.

Ensured department compliance for annual 1099 reporting, vendor set-up and fraud prevention.

March 2017 - November 2017 Senior Care Centers, Dallas, TX

Accounts Payable Clerk

Research internal and external inquires via email and Vendor Support Hotline and resolve time sensitive internal facility escalations.

Negotiate payment plans with external vendors and maintained an escalation spreadsheet with weekly management follow up.

Assist in compiling and distributing the weekly check run.

May 2016 – March 2017 CiraConnect, Dallas, TX

Accounts Payable Lead

Lead two system cleanup projects which involved researching and resolving open payables and undocumented drafts.

Researched internal and external incoming inquiries from email and AP Hotline

Provided additional support to other departments by compiling research in an organized and timely manner.

Received employee of the quarter fourth quarter 2016

June 2015 – April 2016 Mercury Operating, Irving, TX

Accounting

Daily coded and tracked approximately 20-40 invoices and secured approval.

Weekly entered 100-150 approved invoices into Wolfpak; cut checks and submitted for final signature.

Monthly processed revenue and issued checks to interest owners; serviced all incoming interest owner inquiries.

Prepared and maintained Accounts Receivable documents such as Authorization for Expenditure on new wells and issuing Cash Calls to interest owners.

December 2012 – June 2015 Spindletop Oil & Gas, Dallas, TX

Accounts Payable Clerk

Daily Coded approximately 100 invoices and updated accompanying individual well history in Excel.

Weekly Entered approved invoices into Wolfpak/Quickbooks, prepared checks for final signature

Monthly reconciled 7 credit card statements and entered any applicable accompanying AR entries.

Processed weekly journal entries for Field Supervisor time allocation and expense reimbursements for field employees.

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