Amy Wilson

443-***-****

Hobe Sound Fl *****

ad3tz8@r.postjobfree.com

Career Profile:

Accounting, administrative consultant & business development with 20 years’ experience

in the following:

General Ledger,

Training & Teaching

Audit w/outside CPA firms

Cost Recovery

Loss Prevention

Development & Business Plans

Franchises

An independent worker who is self-motivated with excellent communication skills, highly accurate and

quality conscious. Has diverse background spanning many forms of businesses for profit and non-for-profit

as well as knowledge of integrated database management. Capable of working through complex analytical results in verbal and written in order to ascertain variances. Always adhere to GAAP.

Skills: Integrating computerized accounting software: Aptora Software (industry specific quickbooks), Quickbooks, Accpac plus, Skyline, Realworld, Word, Excel, Access, Quickbooks Pro, Peachtree, Lacerte tax software, Gold Mine, Act, and Imagine Time databases, and UA accounting software as well as MS Soft, synchronics and Quickfil. Familiar with Timberline. ADP & Paychex as well as in house payroll systems including union shops and franchises.

Education: Bachelor’s Degree in Business w/Concentration in Accounting at Stevenson University (formerly Villa Julie (private University)

Work History:

Chief Financial Officer-Courtyard Gardens Assisted Living Facility, Jupiter Fl. 33457

This position began as a Staff Accountant position but quickly transpired into a CFO position/and others.

Managed all accounting functions using Quickbooks software for a 130 bed Assisted Living and Memory

Care Facility. This location is governed by ACHA and has a HUD mortgage which requires an annual audit

Which was performed by Templeton Associates CPA firm from February 2023-April with no faults. HUD also requires a Rent Roll be performed for every month which is a listing of all units that are rentable with rent assigned to each unit. Must equal revenue on Profit and Loss for each month. Must track all move-ins and move-outs as each resident pays first and last month’s rent of which a portion is refundable if proper notice is submitted. Some of the residents get Medicaid assistance toward their rent. A roster must be submitted to Medicaid monthly. Necessary to post all rent payments to each accounts receivable account and send out bills by 15th of each month for the next month’s rent in order to avoid a $250 late fee. Any new residents are onboarded by the marketing dept. and furnish a contract amount which must be entered in Quickbooks as a new customer and last month’s rent posted to deferred income as it hasn’t been earned yet.

This was not done in the past and required a massive redo in order to bring the balance sheet up to date. All check deposits are sent remotely via Panini to bank in batches to update daily balances. All bank statements reconciled monthly prior to preparing monthly P&L. All adjusting general journal entries were made prior to completing all monthly financials including current, current to budget and current to trailing back 12 months. They are sent to owners who are also members of the Board. Monthly board meeting is held if all principals are available on site otherwise emailed.

Human Resources Hat:

All employees are required to have a Level II security clearance as they are interacting with an aged population. Made several changes to the employee handbook to eliminate overtime which in the prior year

totaled $130000. Retrained managers to only schedule for the employees that are absolutely needed lowering semimonthly payrolls from an average of $125000 to $130000 to $100000 to $110000 creating a substantial decrease in cash outlay. This should have been done by the Director but was not.

Since the HR position was vacant for a few months shared all HR responsibility with the Director by switching from Indeed to Zip Recruiter representing a saving of approximately $4000 per month. Changed the practice of hiring employees who don’t speak English to only those that do. Changed holiday policy from paying time and half for hours worked on a holiday plus a holiday pay to only paying time and a half to those who worked on the actual holiday creating another substantial saving of revenue. Also changed the payroll PTO

Policy from 40 hours of takeable leave to only available after one year of service to slow down need to replace employees and encourage stability.

CFO hat:

Solicited new healthcare provider which resulted in a savings of $80000 annually due to Frank Crum the previous provider overcharging on SUTA tax rates, workers comp rates, and Employee Practice Liability policy premium.

Also changed healthcare providers as well as Aflac brokers as present brokers had misclassified genre of business and were dramatically overcharging employees. .

Negotiated a new Liability policy with a new broker which resulted in a huge saving of premium payments and deductible rather than just continue status quo as was past practice.

Cash Flow Snafus:

due to management decisions by others made in late summer and early fall which resulted in a tremendous blow to cash. No further Medicaid patients were to be accepted yet a marketing plan which I implemented was thwarted which would have given us access to straight pay clients however a replacement plan was not initialized. Even though the patients don’t contribute to the monthly annual average of COR (cost of resident) they do contribute to cash flow by giving us first and last month’s rent as well as a Community Fee (around $4500) which we keep and the “last month’s rent” is also spent as part of operating funds rather than put in reserves as indicated as necessary by the HUD mortgage.

A new healthcare provider was implemented by a member of the board supposedly creating mass wealth for the owners however it resulted in mass exodus by residents to stay with the previous providers. Also, Medicaid contract was not renewed and funds were no longer provided for the 26 Medicaid residents already housed. Certain personnel were asked to implement the renewal however an entire new process was initialed which resulted in months of no revenue from this cash source. Stepped in and was able to secure a loan for the missing funds creating great relief to remit payments to the vendors who had grown quite angry at not getting any funds for services rendered. Spent an inordinate amount of time juggling accounts payable with “critical vendors’ in order to insure that the most dire needs were met.

All of these situations created an impossible debacle and an enormous amount of stress for me. Management was not forthcoming with any outside monetary relief even though they could have. On several occasions payroll had to be funded by myself from my granddaughter’ s college fund as a loan, still crickets from ownership. Director was well aware of all of this and no assistance was offered

Had managers prepare budgets for their own departments and tied it directly to new rent increases for residents who had been housed there for up to 7 years with no increases. Letter notices were sent out and the results were tied directly to the budget, something this organization had never done.

All of these accomplishments were tedious and time consuming and were performed in addition to my “regular” duties as “accounting functions”. Spent approximately 40 hours per month over and above a salaried person “regular workweek “just to keep the company afloat and the doors open.

It is with great trepidation that I must seek a more competent, professional organization that will appreciate and support my accomplishments both monetarily and professionally.

Staff Accountant – Flamingo Plumbing & Backflow Services Inc. Palm Beach Fl - 06/19-05/21

Aptora Database/accounting software Quickbooks proprietary version. Responsible for all accounting journal entries, t of accounts recveivabl3e, posting of payments received in individual client’s accounts, preparing bank reconciliations as well as all human resource responsibilities including health

Insurance (Aflac and dental. Prepared payroll weekly in ADP, tracked vacation and PTO, Excel spreadsheets for various comparative tracking of operating costs and daily tracking cash flow, a/r balances, (construction & service) daily/monthly). Sent out monthly statements with invoices attached, manage all general journal entries and review profit and loss for accuracy. Tracked capital assets and depreciation, prepared all information as requested by owners for operations. This organization struggled during Covid and eventually

Let the entire staff go and the owner and his daughter were brought in instead.

Staff accountant/Executive Assistant-Pioneer Linens, WPB FL. 08/2016-05/2019

Utilizing Quickbooks accounting software completed all accounting functions including accounts payable, vouchering from Counterpoint database to verify correctness of pricing and cost before paying invoices.

Prepared billing on house accounts quarterly. Posted and processed daily cash deposits and credits for revenue recognition against database activity from cash registers on floor to ensure integrity of inventory, customer orders and deferred income. Prepared for owner weekly cash flow report to insure ample cash

Requirements. Prepared Profit and Loss including payroll journal entry, deferred income as well as a lot of

Retail establishments is in difficulty due to the retail climate and is probably not going to prosper in their location in downtown revitalization on Clematis Street.

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