Diane Fenton

781-***-**** ad3toe@r.postjobfree.com www.linkedin.com/in/DianeVincentFenton

SUMMARY

Trusted Administrative Business Partner with outstanding communication and organizational skills, excellent at managing multiple high-priority projects and developing solutions to challenging situations. Engaging leadership style interacting within all levels of the organization. Successful at cultivating and nurturing positive relationships. Proven track record of managing complex calendars, domestic and international travel arrangements, coordinating off-site and internal meetings and event planning.

EXPERIENCE

SR. EXECUTIVE ASSISTANT 2023 – Present

Quadient – Remote

Sr. Executive Assistant to Chief Digital Officer

Extensive calendar management. Manager of PowerPoint slides for presentations. Coordinate travel arrangements domestically & internationally. Coordinate off-site team events. Work within various time zones globally. EXECUTIVE ASSISTANT

Novanta - Bedford MA 2022 – 2023

Executive Assistant to Senior Vice President of Commercial Photonics

Managed VP calendar ensuring time was maximized. VP was located internationally, conscientious of time zones when scheduling all meetings.

Conducted weekly Teams staff meetings; follow through with action items and centralizing staff meeting notes on SharePoint drive.

Coordinated off-site team building event choosing venue, logistics and ensuring accommodations were exact; foresight to review venue contract with counsel.

Organized quarterly town hall meetings, prepared with IT before event to address any obstacles that may impact the event. Ensured PowerPoint presentations were the latest content, incorporating last minute changes.

Created expense reports utilizing Concur and Workday. EXECUTIVE ASSISTANT

Town of Concord – Concord MA - Contractor 2021 – 2022 Executive Assistant to Chief Financial Officer

Composed minutes for various financial committee meetings.

Spearheaded and managed a confidential database for town finance.

Generated large mail merges to inform residents of timely information.

Handled residential issues via phone making people feel understood.

Issued town license renewals and responsive to community issues. EXECUTIVE ASSISTANT

Baker Hughes – Billerica MA - Contractor 2019 – 2019 Executive Assistant to VP of Global Materials Logistics and Supply Chain

Coordinated complex international travel arrangements.

Created global meetings in various time zones mindful of attendees’ time.

Responded to VP’s calls and requests for changes or adjustments when traveling. Responsive with last minute changes handled effortlessly.

Managed VP’s calendar utilizing strong time management skills.

Tracked business expenses and prepared expense reports utilizing Concur.

Streamlined divisional meetings at various sites simultaneously.

Collaborated with Communications to maintain global distribution lists.

Coordinated logistics internal/external meetings with successful outcomes.

Participated in coordinating monthly employee anniversary celebrations. EXECUTIVE ASSISTANT

Sanofi – Cambridge MA - Contractor 2018 – 2019

Executive Assistant to Compliance Officer NA Ethics Business Integity

Provided administrative support for C-Level suite, including calendar management, travel arrangements and proactively resolving travel conflicts.

Created and managed executive’s travel agenda for best utilization of time.

Planned and arranged dinners, office parties and large conferences. EXECUTIVE ASSISTANT

Google – Cambridge MA - Contractor 2017 – 2017

Executive Assistant to the Sales and Travel Department Executives

Collaborated globally within various time zones to accommodate team members availability for meetings, conference calls, sales calls staff meetings.

Coordinated off site events for executives ensuring details of event fulfilled from logistics to creating playlists, badges, visual presentations.

Assisted in coordinating guest speakers for onsite Google Talks.

Attended diversity meetings to assess, contribute ideas to maximize inclusion.

Collaborated engagement meetings determining venue for employee activities.

EXECUTIVE ASSISTANT

National Grid – Waltham MA 2008 – 2016

Executive Assistant to the Vice President of New England Gas Operations.

Managed calendar handling conflicting meeting requests consistently.

Coordinated travel arrangements domestic and international. Steered executive on track prepared with advanced days, meetings, information. Created agenda for staff meetings, scheduled topic priorities, leading meeting. Demonstrated leadership qualities anticipating and proactive in daily activities.

Project planner for annual events, from inception to completion handling all logistics, travel, leading weekly conference calls with team members to ensure event goals were on target and planning details were followed to completion.

Organized Road Show schedule ensuring successful coordination of venue, invites and communication to the entire gas operations organization.

Delivered goal driven results extracting information from main database creating pivot charts weekly reports to team ensuring expected goals met.

Reconciled and consolidated purchasing card expenses.

Maintained updated yard visit schedule communicating changes to the field.

Approved purchase orders, collectively approve weekly time for entire team.

Central point of contact in obtaining safety gear for field employees.

Liaison for emergency operations center obtained lodging, food for crews.

Chaired the fundraisers donations for “Troops Overseas” “Toys for Tots.” EXECUTIVE ASSISTANT

Philips Medical Systems – Andover, MA 2006 – 2007

Executive Assistant to the Vice President Medical Systems EXECUTIVE ASSISTANT

Millipore – Bedford, MA 1997 – 2005

Executive Assistant to the Chief Technology Officer SKILLS

Leadership, People Management, Event Planning, Collaboration, Time Management, Adaptability, Persuasion, Resourcefulness, Critical Thinking, Calendar Management, Strategic Planning Abilities, Verbal and Written Communication, Complex International Travel Arrangements, SharePoint, PowerPoint, Excel, SAP, G Suite, Concur, Microsoft Teams, Zoom, Workday EDUCATION

High School Diploma

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