BRENDA F. BAXTER

*** ****** ****

Dayton, TN ****1

423-***-****

ad3tlj@r.postjobfree.com – Email

Motivated administrative professional with extensive experience in fast-paced office management, skilled problem solver that thrives in process improvement, detail oriented, and project management.

Bringing more than 25 years of business and computer experience. Skilled at communicating effectively and working with a diverse multigenerational population. Additional strengths:

• Effective communication and interpersonal skills

• Highly organized with attention to detail

• Excellent problem-solving skills and decision-making abilities

• Ability to work independently and as a part of a team

• Highly proficient in MS Office applications and other construction project management software

• Ability to handle the complexity of multiple projects

• Excellent work ethics, willingness to learn new skills and ability to think on my feet Professional Skills: Contract administration, cost control, Microsoft Office, Outlook, Word, Excel; Time Matters; Shorthand, Dictaphone, Typing (100+ wpm), Filing, Editing, Office Procedures, Excellent Telephone Skills, Accounting (A/R & A/P), Payroll, QuickBooks/Quicken, 21st Century Accounting, Textura Accounting; Invoice Routing System, ViewPoint Payroll System, Management Skills, CRM, TIBRS (Thor), CITRS, ALEIR, Titan Crash Software, NexGen, Tax Collection, Evidence Processing & Packaging Submission, Vu Vault, Digital Ally, Travel Arrangements, Supply Ordering, ProCore Construction Management Work History:

October 2022 to Present. Retired. Dayton, TN

Retired on 10/14/2022 but continued working remotely until December 2022 when I retired fully.

June 2019 to October 2022 Hoar Construction LLC Chattanooga, TN Field Office Administrator/Project Administrator/Office Manager During my time with Hoar, oversaw 5 ongoing projects and started up 2 more, generating more than $100 million in revenue. Responsibilities includes but were not limited to

• Facilitated weekly project planning sessions and kept everyone involved informed on project status to ensure on-time delivery of each project.

• Actively monitored project progress and assisted Project Manager in identifying opportunities to reduce costs, increase efficiency and optimize processes.

• Responsible for streamlining payroll and accounts payable processes, saving the company over 10% in expenses.

• Responsible for starting up and managing the “new” Chattanooga Office for Hoar Construction.

• Responsible for creating Contracts for each project and following up on finalizing each contract in a timely manner as well as the initial safety training of all subcontractors on each project.

• Generated and maintained all state and federal logs and reports associated with progress of project(s)

• Maintained daily task and subcontractor safety reports, assuring all were in line with work duties and responsibilities.

• Responsible for day-to-day communication with inspectors, subcontractors, utility companies, laborers, etc.

• Responsible for balancing petty cash account and credit card accounts; prepare and maintain expense reports for various project staff; travel arrangements; office supply acquisition and logging.

• Conducted regular site visits with Project Managers, monitored work progress and field operations, and promptly addressed any issues, ensuring that projects remained on schedule and within budget.

September 2018 to May 2019 Town of Spring City Spring City TN Court Clerk/Evidence Processor

• Ensured all City issued citations are presented to presiding Judge for Court sessions.

• Worked side by side with Judge during court sessions.

• Enforced fines assessed by presiding Judge and/or municipal codes

• Stayed up to date on all cases, ordinances, fine changes, etc. pertaining to Municipal Court policies

• Reported all outstanding fines to the State of Tennessee for suspension of Driver’s License privileges if applicable.

• Reported to the State of Tennessee payment of all fines, etc. for the Town of Spring City

• Collected water/sewer and property tax payments, business licenses, etc. May 2016 to 2018 Hoar Construction Chattanooga, TN Field Office Administrator/Project Administrator

Managed office for UT – Chattanooga West Campus Housing project – a 90 million dollar project; worked directly with Project Coordinator, 2 Superintendents and others from Birmingham, AL and Brentwood, TN offices; payroll; accounts payable; generate and maintain all state and federal logs, reports associated with progress of project; maintained daily task and safety reports; balanced bank accounts, petty cash account and credit card accounts; prepared and maintained expense reports for various project staff; travel arrangements; office supply acquisition and logging; day- to-day communications with inspectors, subcontractors, utility companies, laborers, etc.

• Assisted Project Executive with bidding on new projects; attended project award meetings to present bids.

• Qualified competitive subcontractor bids prior to execution of contracts.

• Maintained detailed administrative and procedural processes to improve accuracy and efficiency.

• Coordinated meetings and served as liaison between construction team and subcontractors, improving communication efficiency between all parties involved.

• Developed construction project spreadsheet for project which resulted in better communication between the construction superintendents, subcontractors and others involved in project.

• Performed administrative tasks from start of projects to and including the closeout process.

• Maintained status reports to provide management, subcontractors, and clients with updated information on projects.

• Planned weekly meetings and scheduled subcontractor work with Project Managers/Supervisors and clients.

• Investigated and analyzed client issues, questions, etc. to identify and resolve issues. August 2015 to February 2016 Anchor Commercial Development Dayton, TN Office Manager

Managed office for commercial real estate developer with numerous companies; responsible for accounts payable, receivable, payroll, quarterly, annual reports, for all companies; communicated with subcontractors, superintendent and owner on new projects; collected and tracked rents and CAM charges for various shopping centers owned, in different parts of Tennessee, Ohio and Indiana; day to day dealings with tenants regarding various matters; worked independently; maintained filing for all companies; knowledge of various computer software including Word, Excel, Outlook, QuickBooks, etc.

August 2010 to July 2015 Rebecca L. Hicks Law Office Dayton, TN Legal Assistant

Performed all clerical and administrative duties associated within the law firm; preparation of court pleadings, appeals, all other documents related to any domestic cases, social security cases, workers’ compensation cases, litigation, probates, independently prepare wills, deeds, etc.; day- to-day dealing with clients, counsel, Judges, etc. both in person and through written correspondence; faxes; emails; maintain filing for all clients/cases; maintain calendar; knowledge of all computer skills and use of Time Matters, Outlook, etc. June 2008 to August 2010 King, Gross & Sutcliffe, Ltd. Las Vegas, NV Legal Assistant/Bookkeeper

Legal Assistant to Marvin S. Gross; performed all clerical and administrative duties associated with working in a law office; heavy use of Dictaphone; shorthand skills; computer skills; prepare pleadings for courts; day-to-day dealings with clients and other counsel through written correspondence, telephone conversations, fax or email; independently prepare court documents, appeals, etc. pertaining to workers compensation claims; maintain filing system in office; maintain calendar for five attorneys; accounts receivable and payable, payroll for six employees; bank reconciliations for firm and personal accounts.

February 2000 to June 2008 Management Company, LLC Las Vegas, NV Office Manager/Human Resources/Administrative Assistant/Property Manager Worked for Stuart Apollo who owns 10 taverns, 5 convenience stores, a slot route company as well as several shopping centers; responsible for all aspects of payroll for up to 300 employees, along with 5 clerical staff and 2 auditors; responsible for quarterly reports to Gaming Control Board as well as payroll reports; responsible for daily bank deposits for all locations and weekly slot deposits; all aspects of A/R-A/P; property manager responsibility for monthly rent/CAM invoices; established and maintained relationships with tenants; prepare Lease Agreements; maintain corporate files for 32 entities; deal with customer issues (taverns/stores); interview potential employees (cooks, bartenders, servers, bar/kitchen management, etc.); worked side by side with Owner; handled all personal billings, etc.; responsible for knowledge and maintaining all equipment (i.e. cash registers, slot machines, etc.) at all locations, as well as ordering supplies for all locations and maintaining inventory for said locations. February 1989 to February 2000 Southern Nevada Racing Las Vegas, NV Administrative Assistant/Office Manager/Payroll

Employer owned 9 business entities; all aspects of A/R-A/P; dealt with bank executives and attorneys on various issues; maintained records for real estate development company, television production company, horse racing business, indoor hockey rink and apparel/equipment store; handled all personal bills, etc.; all aspects of running various businesses – business closed in 2000 and moved out of State.

March 1981 to February 1989 David Goldwater, Ltd. Las Vegas, NV Legal Secretary

Duties included heavy shorthand; Dictaphone; computer skills; prepare pleadings for courts; day- to-day dealings with clients and other counsel; independently prepared divorce documents, wills, complaints, answers, etc.; worked on MGM Grand and Hilton Hotel fire litigations; summarized deposition transcripts; heavy telephones; billings; payroll; set up and maintained filing system; all aspects of working in law firm.

Prior to 1981, worked for Federal Probation & Parole Office, Las Vegas, NV (7/75-6/78); City of Las Vegas – Department of Budget (6/78-3/81).

Education: Honor Graduate from Ed W. Clark High School, Las Vegas, NV – 1975 References:

Dawn Sullivan - 423-***-**** – Owner of Eagle PC Consulting Jennie Zopfi – 423-***-**** – Realtor/Deer Ridge Apartments Stephanie Graff – 502-***-**** – Wacker (Project Administrator) Carol Ann Barron – 423-***-**** – Law Office of Carol Ann Barron Will Gaither – 404-***-**** – Owner of Pillar Construction (former Project Executive at Hoar Construction)

Contact this candidate