Document Controller Project Management

CURRICULUM VITAE

Nagajothy. P

Mobile- 056-*******

Email - ***************@*****.***

Document Controller / Secretary with 14 Years of Professional experience

Employment Summary

ISG ME From Nov-2023- Feb-2024

Ali Ghurair CEW From Jun-2021-Jan 2023

Ali Mousa From Jan-2020-April 2020

CDM Smith From Jan-2019 – August -2019

Dubai Properties From Aug-2017 – Aug-2018

Parsons Overseas Limited From Oct-2015 – Aug-2017

Dutco Balfour Beatty LLC From May-2008 – Oct-2015

Key Responsibilities:

Secretary Expertise & Document Controller - in Project Management – Using ACONEX Software

In Construction & engineering, Aconex is the world’s most trusted online collaboration platform. Using Aconex for your project means all documents, communication and business processes can be managed in one agreed and consistent way as follows :Document management, Project Management & Process Management

Some Key Projects worked:

Skills & Area of Expertise:

Jothy - Curriculum Vitae

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> Filing minutes and reports.

> Handling all incoming calls and documents (letters, fax, tele-emails) registered and distributed to

concern persons.

> Coordinates special projects and events, office activities and committee meetings.

> Completes and processes payroll documents.

> Deal with all correspondence.

> Telephone bill verification.

> Other ad-hoc Administration duties assigned by management.

Educational Qualification

Bachelor of Commerce - Salem, Year - 2002

Computer Skills

Aconex software, Microsoft Excel & Word, Tally 5.0.

Personal Data

Nationality : Indian

Marital Status : Married

Visa : Husband Visa & UAE valid license

Reference :

Mr. AbdulRahman AlHashimi – CEO – Dubai Properties

Ms. Shaima AlZarooni - Dubai Properties

Mr. Adel Masad - Resident Engineer – Parsons

Naga Jothy.P

Jothy - Curriculum Vitae

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ØPrivate Villa

ØCherrywoods 378 villas

ØR1082-Access to IHC Area Business Bay

ØMarasi Marinas Business Bay

ØVillanova SOD

ØDubai Festival City

ØR1041 - Dubai Parks & Resorts

ØR881/3-ROADS IN AL MAMZAR

ØDubai Wharf

ØNad AL Sheba VIP Bridge

ØAl Raha Beach Development

ØAl Barsha Strip Development

ØDubai Intl Airport Concourse – 3

ØR881/3-ROADS IN AL MAMZAR & AL NAHDA -1

ØDocument Control

ØProcess management

ØTransmittals

ØCall handling

ØMIS reporting

ØLiaising tasks

ØAd-Hoc Admin tasks

ØInvoices, bills, receipts verification

ØFiling records

ØCorrespondence management

ØMinutes of meeting

ØMeeting calendar

ROLES AND RESPONSIBILITIES

Document Control

ØDistribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

ØMaintain registers of all receipts and issues or submissions of documents and correspondence.

ØExpedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

ØRegister, log, distribute, track, issue, maintain and control office and site project documents and drawings.

ØCoordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.

ØPerform document control & Quality management activities.

ØMaintain procedures for maintaining documents and manage change control of documents.

ØReporting on the performance of the document control system for review and as a basis for improvement of the documents control system.

ØEnsure that Project Team and contractors comply with the document management system process and procedures.

ØWork closely and liaise with contractors’ document control group in all matters relating to document control.

ØAssist with the implementation, management & administration of the electronic management system. (ACONEX SOFTWARE)

ØPerform document control & Quality management activities.

ØMaintain document logs for correspondence, material approval submittals, shop drawing, method statement, daily site report, RFI (incoming & outgoing).

ØReceiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.

ØReceive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.

ØReceive, record, log, scan and distribute all project documents, shop drawings and other submittals.

ØEnsure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.

ØScan and store the approved shop drawings in the database so that the project team can access.

Admin, Accountant& Secretary roles

ØEnsuring meetings are effectively organized and minutes recorded.

ØMaintaining effective records and administration.

ØCommunication and correspondence.

ØCirculating agendas and reports.

Jothy - Curriculum Vitae

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