Administrative Support Officer

HALILULA M. TIPLANI

Administrative Officer

Address Talon – Talon, Zamboanga City,

Philippines 7000

Phone +639*********

Home +639*********

Email ****.**********@*****.***

To obtain a position that will enable me to apply my strong organization skills, educational

Background and my ability to work in with and deal with another people, organizing and

monitoring all Data

To obtain a full time position from an organization where my diverse skills and background

contributes to the success of my employer

Skills

Excellent time management skills and ability to priorities work.

Strong organizational skill with the ability to muilti-task.

Knowledgeable on office management system and procedure.

Excellent written and verbal communication skills.

Excellent interpersonal skills.

Time management

Team player

Mail Handling

Sorting and labeling

Mail distribution

Filling data Archiving

Work History

2007-04 – 2020-03 Administrative Support Department – Operation

King Abdullah Medical City

Makkah, Kingdom of Saudi Arabia

Provide administrative support to ensure efficient operation of office.

Maintain effective operations and productivity by developing a well-

organized work procedures and workflow.

Support managers and employees through a variety of task related to

organization and communication.

Manages client inquiries, request and complaints.

Carries out administrative duties such a filling, typing, copying, binding

responsible handling of confidential and time sensitive materials.

Familiar with variety of the field’s concept, practices and procedures of

the hospital.

Exhibits polite and professional communication via phone, mail and

email ensuring that all task is completed accurately and delivered

with high quality and timely manner.

Contributes to team effort by accomplishing related results as needed.

Liaises with senior secretary for distribution of corresponding throughout

the department within the hospital.

Organizes business schedule, meeting and appointments.

Refers sample to physician for approval of hospital usage prior

departmental distribution of medical equipment.

Maintain an accurate record of overtime on the enjaz system.

Verifies with the finance department re: computation of payment

Manage information through generation of system number of ITQAN

Maintain system computer manual filling system

2014-07 – 2015-10 Project Coordinator Secretary

Nesma Trading Company Ltd.

King Abdullah University

Of Science and Technology Designated

Jeddah, Kingdom of Saudi Arabia

Handle Newly Hired employees

Provide full secretarial and admin support to the project team departments to ensure the smooth running of the department operations.

Prepares temporary gate passes for the new hired employees to gain site entry

Maintain records of the engineers and assist in their movements

Takes minute of meeting and maintain records for the operation and project team

Directing employees to report to safety officer for safety pre-caution briefing.

Updating the higher management with the number of employees hired and keeping track of

Their record

Asasist to check and verify claims and invoices for the project team

Responsible for the preparation and processing company ID.

Maintain a proper and user friendly filling document control system for recording and tracking of all documents for the project team and departments.

Reminding and updating employees on their “near” expiring documents to prevent delays at

Work

Support of the officer and project team in daily admin roles and assist to keep stocks of stationary supplies for departments.

Attend meeting with the departments head for any updates on the employees in the site area.

2007-12 – 2013-10 H.R. Assistant Officer – On Boarding

Works under government relation

Responsible on keeping all passport of employees

Check and maintaining that file in proper order

Data posting in UNIX and ERP System

Preparing for all employees the following:

Vacation Summary

End of leave declaration summary

Infraction penalty summary

Housing allowance summary

Organized and process newly hired employees from their country of origin

Signing of contract

Submission of original passport

Obtaining medical examination

Provision of circular letter re: Iqama

Make referral for the medical examination for the preparation of iqama

Staff assignment

Directing employees to the corresponding superior for further assessment of the position.

Allocating of transmittal memos, employees files with original passport and coordinates with transport department for employees’ relocation.

Education

Bachelor of Science in Computer Science

Universidad de Zamboanga, Zamboanga City

31st day of May, 2006

Organization and affiliations

Member – (JCSSA) Junior Computer Science Association

College of Engineering and Information Technology,

Zamboanga City

SY: 2004 – 2005

Member – (SCSSA) Senior Computer Science Association

College of Engineering and Information Technology,

Zamboanga City

SY: 2004 – 2006

General Safety Instructions, Fire Protection,

Hazmat Spill Management

Engr. Majid Fairoozi

Director of Safety Administration

@King Abdullah Medical City

March 17,2019

Kingdom of Saudi Arabia

Effective Communication & Writing a Professional Email

Mrs. Asma Jawdat

Lecturer

@King Abdullah Medical City

October 17,2019

Kingdom of Saudi Arabia

MS Excel Essential Training Course

Mrs. Asma Jawdat

Lecturer

@King Abdullah Medical City

July 19,2019

Kingdom of Saudi Arabia

Swishmax – Graphic Animation

Engr. Zulfikarl Sabdulla

Academy Coordinator/Lecturer

@E-learning Centre, Inc.

January 15, 2015

Zamboanga City

Macromedia FLASH MX

Mrs. Yholin Medina

Lecturer

@Aptech Computer Education

December 30, 2005

Zamboanga City

HTML, DHTML, JAVA SCRIPT

MS. Jovita de Jesus

Lecturer

@Aptech Computer Education

May 20, 2004 – May 29, 2004

Zamboanga City

Certification

Contact this candidate