DB Dominique Basta

Stuart, FL ***** 609-***-**** ad3qx4@r.postjobfree.com

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PROFESSIONAL

SUMMARY

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Reliable with focused attention on detail, accuracy and business impact. Keeps reports and communications well organized. Expertise in Microsoft Office and QuickBooks software. Detail-oriented and driven, expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet goals.

SKILLS Exceptional Organization

Time Management Expertise

Calendar Management

Travel Arrangements

Administrative Support

Project Management

Quickbooks

Administrative Oversight

Microsoft Office

Reliable and Responsible

Interpersonal Communication

Proactive Problem Solving

WORK HISTORY REAL ESTATE AGENT 06/2019 to 02/2024

Keller Williams Realty, Inc

Licensed professional representing buyers and sellers in property transactions

Located suitable properties for applicants, conduct viewings and determine property values

List and market properties for sellers, determine home sale prices based on current market values by completing comparative market analysis Schedule open houses, assist buyers with home showings, schedule appointments, advise clients on market conditions, prices, mortgages, legal requirements and related matters.

EXECUTIVE/PERSONAL ADMINISTRATIVE ASSISTANT 02/2012 to 09/2023 Self Employed Services

(11 years 8 months, Highly organized, hard-working and self-motivated personal assistant to busy homemakers, corporate executives and entrepreneurs

Managed broad range of responsibilities allowing clients more family activities, networking events, worry free travel and leisure pursuits Enhanced executive efficiency by managing and prioritizing President's daily schedule, appointments, and travel arrangements. Coordinated with caterers, decorators, florists, servers and other vendors to ensure client satisfaction and seamless execution of events Maintained appropriate filing of personal and professional documentation. Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives. Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments. Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time. Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, ClickUp and Asana.

Managed phone and email correspondence and handled incoming and outgoing mail and faxes.

Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions. Managed filing system, entered data and completed other clerical tasks. Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail. Screened personal and business calls and directed to appropriate party. Volunteered to help with special projects of varying degrees of complexity. Took notes and dictation at meetings.

Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.

OFFICE MANAGER/ EXECUTIVE ASSISTANT 04/2008 to 08/2020 ABC Construction Specialties-Sales

Construction company specializing in residential improvements and commercial properties

Provide administrative and business support to company President and sub- contractors

Provide active representation and manage daily operations during President's absence

Manage client services, oversee inventory, expense tracking, keeping project logistics and finance database current

Manage sub-contractor data, keeping up to date insurance information and pre-

Coordinate yearly update and verification process for all sub-contractors and specialized labor

Coordinated special projects and managed schedules. Updated reports, managed accounts, and generated reports for company database.

Investigate optimal pricing and effectively negotiate with suppliers and vendors

Negotiated favorable terms and pricing agreements with sub-contractors and vendors to maximize profit margins

Ensure appropriate inventory of building materials is on hand Managed compliance to keep organization operating within legal and regulatory guidelines.

Controlled finances to lower costs and keep business operating within budget.

Implemented real time inventory management process to reduce warehousing costs

Engage with clients to evaluate their needs and ensure client satisfaction Schedule and coordinate meetings with clients, appointments and travel arrangements

Coordinated project required resources, managed project timelines and addressed any delays and resource relocation to ensure successful project completion

Review and approve payroll, reconcile year-end finances and coordinate tax return submissions

Manage marketing and lead generation business accounts with Home-Advisor and Angie's List.

Utilized sales techniques to build customer interest and close sales. OFFICE MANAGER 07/2006 to 05/2008

All Aspects Construction Ltd

Construction company servicing both residential and commercial clients with renovations, additions and new construction

Managed day-to-day business operations and activities of 3 employee team

Responsible for typing up and distributing work order and schedules to staff

Build positive relationships with clients, providing them with high level of customer service and appropriate dispute resolutions Organized calendar and coordinated meetings with clients and management

Monitor client accounts, update project and billing information Track and reconcile payroll, provided tax submission support, coordinated distribution of W-2 to internal/external resources Help implement process improvement to better track inventory to reduce waste and project delays due to backlog

Implemented purchase order process to authorize vendor invoice payments

Coordinate all clerical activities such as: coordinate incoming and outgoing calls,organizing paperwork, manage email inbox and faxing. RECEPTIONIST 04/2005 to 04/2006

Mercedes, USA

Provided front-desk support in high-volume environment with focus on customer satisfaction and prompt knowledgeable assistance Greeted costumers and showed them vehicles depending on their requirements

Explained available upgrades to maximize sales

Answered telephone, scheduled appointments, and served as cashier. OFFICE ASSOCIATE 01/2006 to 03/2006

Dominique Basta

Specializing in psychiatric therapies for mental health Supported physicians by answering calls, scheduling appointments, and maintained patient medical records

Greeted patients and expedited patient admission and discharge Performed data processing and invoicing.

EDUCATION Bachelor of Science Business Administration Capella University, Minneapolis, MN

Associate Business Administration

Mercer County Community College, West Windsor, NJ

Medical Assistant Medical Assisting 04/2007

Sanford-Brown Institute, Trevose, Pa

LANGUAGES Polish

Native or Bilingual

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