LIESELLE A. PASCALL

ad3qgz@r.postjobfree.com 347-***-****

EXPERIENCE

FAIRSTEAD New York, NY May 2023 – Present

Executive Assistant to CEO

• Undertake a diverse range of administrative tasks to support the CEO in effectively leading the organization. This includes assisting with special projects, creating complex documents and presentations, compiling information for meetings, composing correspondence, managing contact lists, arranging travel, and handling expense and mileage reports.

• Successfully managed challenging executive calendaring for the CEO, showcasing efficiency in scheduling, prioritizing appointments, and coordinating meetings to optimize their time and productivity.

• Function as the main liaison for internal and external parties regarding all matters related to the CEO, overseeing highly confidential or critical issues.

• Welcomed and assisted scheduled visitors and guests for meetings; organized conference calls and special events for the CEO, taking notes and providing documentation to the executive team.

• Reviewed and approved expense reports and invoices for vendor payments on behalf of the CEO for the entire company, ensuring adherence to policies. Collaborated with other departments when policies were met.

• Drafted correspondence on behalf of the CEO for communication with the company and other internal/external parties. Followed up on emails as necessary and ensured completion of tasks through thorough follow-through.

• Prioritize and determine the appropriate course of action, referral, or response, exercising judgment that aligns with the CEO's preferences and organizational policies.

• Prioritize and decide on the suitable course of action, referral, or response, using judgment that aligns with the CEO's preferences and organizational policies.

• Managed multiple Outlook and personal email inboxes to ensure no emails were missed, responded promptly when necessary, and brought relevant matters to the CEO's attention when required.

• Managed substantial financial wire transfers with precision, overseeing the accuracy of each transaction. Worked closely with accounting teams and accountants to address IRS and tax-related concerns. Executive/Personal Assistant to Partner March 2020 – May 2023

• Exhibited outstanding time management abilities, successfully meeting deadlines without direct supervision, and maintaining a high level of accuracy.

• Produced specialized reports and executed special projects for a team of 65 individuals, involving research, collection, and organization of information from diverse sources. Supported assigned staff in completing special projects and conducted research as needed.

• Coordinated all domestic travel arrangements for the Managing Partner, executive team, and project executives, overseeing flights, hotels, car rentals, and restaurant reservations.

• Organized offsite meetings and business-related events, including leadership meetings, team-building exercises, and company social gatherings, as well as successfully executed offsite team-building retreats for a staff of 50+ employees, receiving positive feedback from participants.

• Manage essential HR functions for the team, including coordinating interviews, sending out medical packages, leading HR meetings, and overseeing new employee onboarding while exercising discretion in handling confidential matters, particularly those influencing the global operations of the company.

• Developed and documented policies and procedures for a team of 65, maintaining current knowledge of organizational policies and providing guidance to colleagues on company protocols.

• Managed email correspondence and phone calls, organized filing systems, and kept contacts updated. • Scheduled health-related appointments and processed reimbursement claims, ensuring timely follow-up when necessary.

• Efficiently use DocuSign for contract input and monitoring completion progress. Manage project-related tasks at an investment property, including contract oversight, budget management, scheduling, invoice processing, and tenant communication. Additionally, handle family matters such as scheduling appointments, overseeing bill payments, and coordinating travel arrangements.

BCB PROPERTY MANAGEMENT, New York, NY January 2016 - March 2020 Executive/Personal Assistant to the Founder/Principal

• Provide a high standard of administrative and gatekeeping support to the Founder to free up his time for priority business plans.

• Communicate with internal staff and external parties on behalf of the Founder, including handling highly confidential matters.

• Manage extensive business and personal calendars, schedule quickly changing appointments and meetings.

• Organize and manage all aspects of frequently changing business and personal travel plans both international and domestic, coordinate flights, private charters, ground transportation, and accommodations based on preferences, and create itineraries.

• Manage business-related expense reporting practices budget forecasting, and personal expenses (QuickBooks/Quicken).

• Organize company and personal events, parties, and charity events, and oversee logistics from inception to completion.

• Approve and audit invoices, manage multiple AMEX accounts, monthly bank account reconciliations and credit card statements.

• Develop positive working relationships and collaborate with other EA’s, lawyers, bankers, and accountants.

• Oversee household staff and schedules, approve timesheets, vacation, and point person for issues pertaining to residence.

• Created and maintained a database to include a mailing list and consistently updated personal/business contact information.

• Prepare board meeting materials greet and assist meeting attendees and coordinate conference calls.

• Communicate with vendors on home-related tasks/remodeling/construction as well as vendors for office needs and real estate, and function as Leasing Administrator regarding tenants and sublets.

• Schedule health-related appointments and submit claims for reimbursement; follow up when necessary.

• Liaise between building management and executives to manage staff resources, schedule repairs, and handle payroll.

• Coordinate 3rd party IT technical issues, new accounts, system upgrades, and equipment management CHANDLER CHICCO New York, NY October 2011 - January 2016 Executive Assistant to CEO and President of Corporate Communications

• Provided administrative support to President of Corporate Communications as well as 7 Account Managers.

• Managed President’s continually active and quickly changing calendars comprised mostly of internal and external meetings and calls.

• Arranged and confirmed travel logistics based on executives’ preferences (air/ground transportation and accommodations.

• Processed and managed expenses for President and Managing Directors (AMEX and cash) through Rebus and Concur

• Created intricate Excel spreadsheets, PowerPoint presentation, conducted research and data collection.

• Arranged team building events, coordinated groups of 20+ people and client and team meeting logistics.

• Liaised and collaborated with other EA's and executives across all teams both internally and externally.

• Created PowerPoint presentations, utilized Salesforce for new business contacts and updating current clients.

• Coordinated interview schedules with Human Resources and Account Managers and conducted research for client projects.

• Continuous engagement with corporate office to execute meetings, hiring process, and updates of employee record database.

• Point of reference and problem solver for unforeseen challenges and issues related to office operations.

• Collaborated with another assistant in arranging extensive domestic and international travel.

• Greeted and assisted visitors and guests who were scheduled for meetings; coordinated conference calls and special events.

• Managed and oversaw corporate expense reports, personal expenses, and Outlook projection spreadsheets. MR. & MRS. GUCCIARDO, New York, NY August 2007 - August 2011 Executive Personal Assistant to Family

• Provided personal assistance to the Gucciardo family; accompanied Mrs. Gucciardo on business and personal appointments.

• Coordinated calendars for business, family functions, charity events, fundraisers, and global/domestic travel.

• Oversaw children’s school records including their school progress and social activities.

• Coordinated parties, prepared for guest arrival, managed personal and grocery shopping, and ran errands. EDUCATION

MERCY COLLEGE, New York, NY - MBA (Marketing Concentration) 2018 GLOBE INSTITUTE OF TECHNOLOGY, New York, NY - BA, Business Administration 2008 SKILLS

Microsoft Office (Word, Excel, PowerPoint, and Outlook), Rebus System, Concur, QuickBooks, Expensify, Clickup and Quicken

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