Accounts Payable Administrative Assistant
Resume:
Lissette L Granados
San Jose, CA *****
***********@*****.***
I am a highly motivated and goal-oriented individual experienced in performing a variety of administrative, billing, and accounting tasks.
Authorized to work in the US for any employer
Work Experience
Accounts Payable Clerk (Contract)
Therma - A Legence Co - San Jose, CA
October 2023 to Present
Enter Invoices into IFS
Check Tax codes
Enter Project ID & Forward to supplier
Billing Support - Accounts Receivable-contract
Appleone/Vulcan Materials Company/ central concrete - San Jose, CA December 2022 to May 2023
• Enter Dump fees daily for billing
• Answer phones for COD
• Enter tickets for Ultra blocks
• input data into Where’s My Concrete software and produce the work ticket for the field.
• Retrieve information from field production personnel to input into computer programs.
• Daily packets for concrete jobs
• Print out pivot tables and spreadsheets with yards used for previous days work
• Index ticket’s uploaded daily from concrete jobs
• Work with other offices on reporting and billing.
• Work with dispatch on completed jobs. Handle all other clerical duties as needed Front Desk Receptionist
Dr. Kelly Lao Optometrist - San Jose, CA
August 2022 to November 2022
• Answered Phones
• Booked appointments
• Verified Insurance & Interim benefits / Eyefinity
• Cashier
• Billed Insurance
• Ordered new eyewear
• Filed patients folders
• Entered inventory into system
Administrative Assistant
Acu Spec, Inc. - Santa Clara, CA
May 2022 to August 2022
• Answer phone
• Scan Packing list and certificates of comp into customer file
• Enter assets into Excel spreadsheets
• Verify all quantities,dates and signatures are on traveler documents
• Scan into file
• File
• Other various tasks as needed
Accounts Payable Coordinator
Zenex Partners - Remote - Santa Clara, CA
November 2021 to May 2022
• Processed Invoices for payment
• Sent vendors Payment details
• Answered email inquiries from vendors
• Research discrepancies and entered into discrepancy grid
• Windows
Fleet Maintenance clerk
West Valley Construction-Remote - Campbell, CA
November 2019 to November 2021
• Enter work orders and 90 Days into Vista data base
• Filed 90 days and vehicles maintenance reports
• Dmv registration drop off
• Data entry
• Weekly reports for GPS mileage
Accounts Payable Clerk
Accountemps/Doubletree Hotel - San Jose, CA
May 2019 to November 2019
Accounts Payable
• Match invoices to packing list
• Enter invoices daily into Peoplesoft data base
• Answer customer inquiries regarding invoices
• A/P Reports
• Answer phones
• Data entry
Office Administrative Assistant
Bay Area Rodent Solutions - Campbell, CA
August 2018 to September 2019
• Customer Service
• Schedule home inspections
• Quick books
• Set up inspection packets
Team Support Specialist
Fragomen Worldwide - Santa Clara, CA
January 2019 to May 2019
• Download clients questionnaires
• Data entry
• Scan documents into clients file
• Email receipt confirmations
• Distribute mail
• Fedex etc
• Workday
PSE Clerk
USPS - San Jose, CA
October 2018 to December 2018
• Handle and distribute incoming parcels
• Distribute P.O. Box mail
• Mail box collection
Accounts Payable Clerk
HomeGuard Inc - San Jose, CA
May 2018 to October 2018
• Scan and Process invoices daily into Sage
• Sorting and processing incoming mail
• Weekly reports
• Check runs every week
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks.
• Perform other duties assigned by supervisor
BDC/ Receptionist Back up
INFINITI - San Jose, CA
October 2016 to April 2017
• BDC
• Call Customers for Recalls / warranty
• Answered phones
• Booked Appointments
• Cashier
• Customer shuttle pick up / drop off
• Gas vehicles
Accounts Payable / Accounting coordinator support and back-up Glencore Recycling, LLC - San Jose, CA
August 2010 to September 2016
• Process invoices into the Macola system.
• Process payment checks.
• Send out Intel Seals to clientele.
• Reception duties consisted of phone coverage, screening clientele, filing and processing paperwork.
• Shipping department back-up.
• Accounting coordinator support and back-up; updating customer files, etc
• Shipping & Receiving back up / International shipping doc
• Windows
Customer Service / Booth
Safeway - San Jose, CA
August 2009 to July 2010
• Efficiently handled customer inquiries and provided assistance to promote customer satisfaction.
• Consult with customers to evaluate needs and determine best options.
• Changed out cashier tills and prepared tills for next shifts.
• Handled daily cash count.
• Other duties as needed.
• In charge of closing periodically.
Skills: Excellent time management, 10 Key, AP & Accounts Receivable collections, Quick books, Exceptional customer service. Work well in a team setting. Billing Clerk
Edward B Ward - San Jose, CA
February 2002 to March 2009
• Receptionist / Admin back up
• Answered phones
• Billed invoices
• Inventory control back up
• Quick books
• Called customers for payments
• Cashier
• Filed
Education
High school or equivalent in General Studies
Metropolitan Adult Ed - San Jose, CA
January 1993 to June 1995
Skills
• Data-Entry (4 years)
• Excel (5 years)
• Word (5 years)
• Customer Service (5 years)
• Typing (10+ years)
• Accounts Payable (5 years)
• Accounts Receivable (2 years)
• Invoice (5 years)
• AP (5 years)
• Construction Experience (1 year)
• Microsoft Office (5 years)
• Payroll (Less than 1 year)
• Sage
• PeopleSoft (Less than 1 year)
• QuickBooks (2 years)
• 10 Key Data Entry (10+ years)
• Order Entry (5 years)
• General Ledger Accounting (Less than 1 year)
• Account Reconciliation
• Journal Entries (Less than 1 year)
• Shipping & receiving (1 year)
• Computer literacy
• 10 key calculator
• Workday (Less than 1 year)
• Administrative experience
• Front desk (5 years)
• Microsoft Outlook (4 years)
• Accounting
• Filing
• Microsoft Excel
• Data entry
• Heavy lifting
Assessments
Administrative support professional fit — Proficient September 2022
Measures the traits that are important for successful administrative support professionals Full results: Proficient
Filing & organization — Proficient
June 2022
Arranging and managing information or materials using a set of rules Full results: Proficient
Spreadsheets with Microsoft Excel — Proficient
March 2023
Knowledge of various Microsoft Excel features, functions, and formulas Full results: Proficient
Attention to detail — Proficient
August 2022
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Proficient
Spreadsheets with Microsoft Excel — Proficient
January 2022
Knowledge of various Microsoft Excel features, functions, and formulas Full results: Proficient
Work style: Reliability — Proficient
August 2022
Tendency to be reliable, dependable, and act with integrity at work Full results: Proficient
Scheduling — Proficient
December 2021
Cross-referencing agendas and itineraries to avoid scheduling conflicts Full results: Proficient
Customer service — Proficient
March 2022
Identifying and resolving common customer issues
Full results: Proficient
Customer service — Proficient
October 2020
Identifying and resolving common customer issues
Full results: Proficient
Data entry: Attention to detail — Proficient
September 2023
Maintaining data integrity by detecting errors
Full results: Proficient
Medical receptionist skills — Proficient
July 2023
Managing physician schedules and maintaining accurate patient records Full results: Proficient
Administrative assistant/receptionist — Proficient January 2022
Using basic scheduling and organizational skills in an office setting Full results: Proficient
Retail customer service — Proficient
January 2022
Responding to customer situations in a retail setting Full results: Proficient
Written communication — Proficient
December 2021
Best practices for writing, including grammar, style, clarity, and brevity Full results: Proficient
Attention to detail — Proficient
December 2021
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Proficient
Customer focus & orientation — Proficient
March 2022
Responding to customer situations with sensitivity Full results: Proficient
Administrative assistant/receptionist — Proficient August 2022
Using basic scheduling and organizational skills in an office setting Full results: Proficient
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
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