Johanna Nunez

818-***-**** ad3pj3@r.postjobfree.com linkedin.com/in/johanna-nuñez-75a267175

Executive Assistant

An experienced executive assistant known for being meticulous. Excels working both independently and collaboratively. Strong organizational, interpersonal, and communications skills. Fluent in Spanish (read, write, and speak) Expertise negotiating vendor leases and managing administrative staff.

Skills

Budget Management Reporting Coordinate travel and accommodations American Express Global Travel portal (Advanced) Plan, organize and execute corporate events ADP Paylocity Kronos Paychex Great Plains American Contractors QuickBooks Solomon Oracle

Experience

Vulcan Materials Company, Pomona CA 2019 - 2023

Office Manager/Executive Assistant to Division President

Managed schedule for President, including travel and accommodations. Administered calendar for seven division leaders.

• Negotiated hotel rates in areas where frequently traveled.

• Sent out communication and correspondence on behalf of executives.

• Reviewed and processed monthly expense reports for leadership team.

• Prepared annual budget for over ten overhead administrative locations.

• Participated in planning the Division Leadership Meeting.

• Managed season tickets for the organization as an account holder.

• Processed daily and monthly sales and shipment reports and prepared monthly financial reports.

• Coordinated travel using American Express Global Travel portal.

• Organized and executed corporate events.

• Collaborated with Human Resources on employee incentives.

• Supervised the Office Services Department.

Sigue Corporation, Sylmar, CA 2018 - 2019

Executive Assistant to CEO

Managed schedule for CEO, including travel and accommodations. Responsible for screening, prioritizing, and sequencing external and internal communication.

• Prepared correspondence for internal and external stakeholders.

• Participated in the development of presentations to management and other key stakeholders.

• Tracked and following up on action Items from leadership meetings.

• Ensured accurate and timely completion of reports as requested.

• Reviewed the payment of invoices, check requests, purchase orders and expense reports.

• Managed executive project request within budget and in a timely manner.

• Prepared committee and board reports and compiled statistical data related to reporting.

• Reviewed and processed staff timekeeping and payroll entries.

AFM & SAG-AFTRA Intellectual Property Rights Distribution Fund, Valley Village, CA 2007 - 2017

Film Musicians Secondary Markets Fund and AFM & SAG-AFTRA IPRDF

Administrative Manager, Executive Assistant to Executive Director

Managed schedule for Executive Director. Managed administrative staff of three.

Johanna Nunez ad3pj3@r.postjobfree.com Page 2

• Coordinated execution of agreements between Union and Collectives.

• Assisted with financial close and statistical information for board review meetings.

• Fulfilled travel needs and accommodations for executive management and board members.

• Liaison to Building Management; Negotiated vendor leases.

• Processed reimbursement request, recorded expenses for board members and upper management

• Enforced Record Retention Policy.

• Developed Fiscal year budgets.

• Coordinated the allocation of expenses.

• Processed monthly expense reports and purchase orders.

• Maintained company office supplies and inventory.

Film Musicians Secondary Markets Fund, Studio City, CA

Executive Assistant to Executive Director

Managed schedule for Executive Director, including travel and accommodations.

• Process monthly expense reports.

• Developed administrative budget.

• Managed and executed corporate events, including staff and agenda.

• Organized quarterly trustee meetings, recorded minutes, and distributed documents accordingly.

Accounts Payable Clerk 2007 – 2009

Executed journal entries for re-classifications or adjustments.

• Prepared 1099 tax reports.

• Updated budget on a weekly basis and reconciled monthly.

• Updated W-9 for all vendors.

• Scanned invoices and processed payments weekly.

Volunteer

Environment of People Foundation, Event Planner (2010-2017)

Education

Pursuing a bachelor’s degree in business administration

California State University

Northridge, CA

Certificates

• HR 101 training (2023)

• Management Development Training (2017)

License

• Notary Public.

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