Accounts Payable Senior Accountant

Carolann Elia

*** ******** ***** ****** ** *****

************@*******.*** Phone 856-***-****

Summary

Over twenty-five years experience as an accounting professional applying financial and managerial accounting practices in accordance with US GAAP principles. Skilled in financial analysis and reporting, accounts receivable, accounts payable, management projects along with several system upgrades. Perform general ledger analysis of monthly financial results including balance sheet and income statements and month-end close. Reducing collection debts by 75% and cutting bank cost by 40-60%.

Core Competencies

Financial Analysis &

Reporting

General Ledger & Month-End Reporting

Management Reporting

Maintain Client Accounts

Budget & Cost Analysis

Banking & Cash Analysis

System Implementation

A/P & A/R

Account Reconciliation

Project & Team Leadership

Accruals

Journal Entries

Fixed Asset Schedules

Software Skills FE Accounting ERP,QUAD,(Great Plains) Microsoft Dynamics GP, Blackbaud 4.0, Archie-Merkle, JD Edwards, Lawson 8.0, AS400, JBA, Garman, Norand, SB Client, Web Now6.0, NetSuite 8.8, Salient Margin Minder 2.5, Microsoft Office Professional (Word, Excel, Access, PowerPoint), Mactive, ADP Software, Peachtree, QuickBooks, Dale Carnegie graduate1998, Becker Convisor Review, Certified Hazwopper 2010, Pivot tables, V Lookup, ATO,CP

Professional Experience

Consultant/Contract while perusing CPA,but I am NOT A CPA

After my contract ended in 2019, I wanted to wait until the holidays were over before returning to work. The Pandemic started and I am now ready to start working. I have been keeping my skills sharp doing online courses.

Accountant-ASC Americas Inc. (8/1/22-2/29/24)

Senior Accountant-Weber, Gallagher Phila PA- Consultant (04/19-11-19)

Rate Cases

Reconcile payroll accounts and bank statements

Format pivot report and reconcile

Senior Accountant-American Bible Society Phila PA- Consultant (02/17-07/18)

Non-for Profit / Account Reconciliations

Reconcile employee transit accounts, severance pay to the excel and transit file

Reconciled ADP electronic employee files to excel for 2008 to 2017and w4 for payroll audit.

Verify tax contribution information for board members and employees

Reconciled amex and p/r in concur to balance expenses 5 yrs

Verified royalty gas-oil and mineral payments

Calendar and chronological audits with outside and internal auditors for gifts larger than 5K

Update database with clients w9, ran AM & PM inventory sales for 6 months

Senior Accountant- Coperion Sewell NJ - Consultant (04/16-06/16)

Journal entries

Bank rec., A/P, Expenses, A/R for audit confirmation SOX, misc.

Controller- Brightlights USA Inc., Barrington NJ (01/16-03/16)

Accounts Receivable and verify job costing for invoices.

Paycheck payroll/General Ledger

Senior Revenue Accountant-Bancroft Cherry Hill NJ - Consultant ( 07/15-08/15)

Non-for Profit/ Account Reconciliations

Senior Accountant- A-1 Equip Ser. Croydon PA - Consultant (05/15-06/15)

Accounts Payable and verify job costing for the AR invoices.

Prepare the information that auditors requested for sister company in Quick Books

Update the list of fixed assets for the 2014 audit

Senior Accountant- Autism Speaks, Princeton NJ (08/14-02/15)

Non-for Profit

Monthly prepaid expenses and accruals for Canada and US Autism Speaks and reconciled balance sheet accounts.

Reconciled all bank accounts, main depository and master accounts to be posted to General Ledger.

Set up bank accounts, night drops and banking supplies for our multistate walks in the US.

Worked with all departments, special events, corporate partners and major gifts. Reconciled all revenue that pertained to walks and other fund raising.

Journal entries, adjusting entries for the month end process and assist with any other month end or audit procedures.

General Ledger Analyst- Philadelphia Federal Reserve Bank, PA -Consultant (02/13-04/14)

Close the balance sheet daily after retrieving the information from several computer systems.

Worked with internal, outside and regional auditors

Review and validate CPA financial reports submitted to the CFO

Validated information fromAS400 to the new computer system to conformed to the old system

Senior Accountant- Hudson Marine Management Services, Camden NJ(07/07-02/12)

Hudson helps navigate business competitively to keep trade flowing while protecting people; investment the environment is an international marine consultancy guiding the world’s leading maritime companies. The comprehensive services (Marine technical, security, systems claims training), global knowledge and expertise enable the clients meet to the regulatory, commercial and operational needs efficiently, effectively and profitably.

Accounts payable manager (responsible for the five organizations) implemented internal controls in the department. Prepare expense reports, currency conversions and handles wire transfers.

Perform domestic and international wire transfers for the cash reports and escrow accounts.

Project accountant initiate weekly checks to subcontractors and resolves variances including various other duties related to projects. Develops the excel reports for the weekly project invoice and compile the quarterly financial project books. Calculated, prepared, and issue bills, invoices and accounting statements according to establishing procedures. Prepare journal entries and various reports to other departments. Providing quarterly forecast and submitting commentary on variances and monthly presentation format for annual comparison. Client/vendor Relationship with which increased success rate in resolving conflicts.

Staff Accountant- ALK Technologies, Princeton, NJ - Consultant (03/07-07/07)

ALK is a global leader in navigation software specializes in information technology services.

Assist A/P and A/R departments, using excel pivot tables

Perform analysis on credit card accounts and reconciliation

Authorize invoices; approve sales orders and ad hoc projects for controller

Budget Analyst- Commerce Bank, Voorhees, NJ- Consultant (05/06-11/06)

Commerce Bank HQ is a diversified financial services provider. HR annual budget, monthly analysis of variances and commentary excel reports to senior VP.

Monitor vendors’ invoices pertaining to AVP’s (assistant VP) departments

Monthly accruals to finance, and analysis of expenses and credit card usage for AVP’s including

ad hoc reports for VP and SVP.

Senior Accountant- (GFK.V2 ), Blue Bell, PA- Consultant (11/05-03/06) GFK.V2 provides the pharmaceutical industry with custom marketing research, by working with global pharmaceutical manufacturers’ biotech companies conducting research throughout the entire product life cycle.

Fixed assets-maintained FA Schedules, reconciled balance sheet accounts for month end

Review A/R & A/P and analysis of each job and job costing conversions for international jobs

Analysis of contracts confirming pharmaceutical data met the requirements

Senior Accountant- (Wolters Kluwer), Philadelphia, PA- Consultant (10/05-11/05)

Professionals and students have relied on Wolters Kluwer Health textbooks, reference products, and journals and reference e databases, and education products.

Assist outside auditors and perform general ledger accruals.

Staff Accountant- (American College of Physicians), Philadelphia- Consultant (07/05-10/05)

ACP is professional organization for internal medicine. Publishers of Annals of Internal Medicine and improving the healthcare among patients, their physicians and health care professionals.

Reduced collections B to B collection debts by 75%

Strong team member that was instrumental in systems upgrade

Accounting Manager- Oncology, Inc., Voorhees, NJ- Consultant (10/04-01/05)

Independent specialist for the pharmaceutical and healthcare industry includes research services and strategic consulting for the pharmaceutical and biotechnology markets as well as medical diagnostics.

Preparation of financial statements of four LLC’s including bimonthly cash reports,

monthly financials, capital expenses and asset tracking.

Responsible for month end close, and general ledger entries and AP/AR management

Job costing, analyst and contract maintenance and responsible for payroll, utilizing Paychex

Assistant to Controller-Honor Foods, Inc., Philadelphia, PA (12/99-10/04)

Honor Foods is a Foodservice Redistributor specializing in frozen, refrigerated, and dry products from over 300 manufacturers. Honor serves over 600 Distributors in 14 Mid-Atlantic and New England states.

Produce month end consolidated financial statements for parent company, Colony Brokerage Company

General ledger entries, monthly closing entries and work with outside auditor at year-end.

Analyze variances on general ledger accounts and sub ledger accounts

Review accounts payable invoices, expenses for payment and monitor bank activities and fraud issues.

Work with Vendors and Wachovia’s commercial customer Service departments for large accounts. Assist auditors on the estimated Corporation taxes, NJ and PA.

Established five computer-banking services, cut transaction costs 40-60%. Wrote a training manual and trained the employees (PC Invision, ACH, wire transfers) for computer efficiency.

Implement security measures for departments involving cash, journalize daily bank activities including (domestic, international wire transfers and ach payments)

Responsible for the payment of union dues, payroll garnishments and the out of state sales commissions.

Computerized payroll system, integrated the Time and Parking with ADP payroll systems and built a bridge from ADP payroll to the financials reduce P/R time by 50% and served as back up for the payroll.

Assist the HR Director on health and Insurance benefits, and review variances and code for payment.

Project Manager - worked with the VP of Fleet Bank’s Cash Management

General Accounting Clerk - Peirce-Phelps, Inc., Philadelphia, PA (08/98-07/99)

Locations in Pennsylvania, Maryland, New Jersey, and Delaware, Peirce-Phelps distributes residential and commercial heating and air-conditioning equipment

Prepare Inventory adjustments, coded accounts payable invoices and expenses.

Jr. Accountant- Pepsi Cola-BDCI, Pennsauken, NJ(03/91-01/98)

Pepsi-Cola & National Brand Beverages Ltd (Inc) a private company is a Soft Drink Manufacturing.

Initiation of pilot program for full service cashier, develop training manual for this position.

Analysis of the full service and food service route accounts and reconciliation, invoicing and issue

checks for both departments.

Maintaining the customer master file and vending equipment in three different computer systems.

Prepare accounts payable, accounts receivable and cash flow report for Trainor Corporation.

Analyzed and recorded raw materials and process the invoices.

Reconcile seven bank statements for BDCI, CDDV, CDAC and Pepsi and process

Accounts payable for CDAC and BDCI’s accounts receivable.

Compile the information for the mtd, ytd and last year sales for the franchise; executive reports.

Generate the charts used in the monthly financial books to reflect Pepsi sales.

Education

Drexel University Philadelphia, PA

Bachelor of Science in Business Administration/Concentration Accounting

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