Human Resource Administrative Assistant

Dumfries – Virginia 202-***-**** ***********@*****.***

GLORIA ADJOA ODOI

EDUCATION

PROFILE SUMMARY

Central University College

BSc Business Administration Human Resource Management

A conscientious and performance-oriented administrative professional with over three years of experience in administration, record-keeping, and recruitment support, paired with a knack for exhibiting excellent communication skills and building long-standing professional relationships. Proficient in efficiently managing administrative tasks with precision and compliance, coupled with an aptitude in recruitment processes, human resource management, accounts, and process optimization. Actively Looking for opportunities as a Virtual Assistant, Administrative Assistant, or Human Resource Assistant to contribute skills and experience to a dynamic team.

PROFESSIONAL SKILLS

Administrative Support

Record-Keeping

Recruitment Coordination

Communication Skills

Relationship Building

Human Resource Management

Accounts Management

Process Optimization

Organizational Skills

Prioritization

Problem-Solving

Adaptability

Data Management

Confidentiality

PROFESSIONAL ATTRIBUTES

Exceptional organizational and task prioritization abilities, ensuring efficient workflow and timely project completion

Effective written and verbal communication, fostering collaboration, and maintaining positive client and team relationships.

Strong problem-solving and critical-thinking skills, enabling effective resolution of challenges and contributing to innovative solutions.

Highly adaptable to changing environments, adding flexibility and versatility to the team

PROFESSIONAL EXPERIENCE

Administrative Assistant January 2023 – Present

Heartbeat Healthcare

Supported executives to perform their day -to-day tasks within the organisation.

Provided comprehensive clerical and administrative support, including drafting correspondence, scheduling appointments, and maintaining records to facilitate efficient office operations.

Managed calendar, schedules and set appointments ensured meetings, deadlines are well executed.

Provided administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.

Maintained comprehensive and accurate records.

Proficiently retrieved data from various sources and prepared summaries as needed while also addressing administrative inquiries.

Led recruitment processes, including candidate short-listing and interview coordination, and conducted new employee orientation sessions, contributing to effective human resource management.

Optimized office efficiency by overseeing supplies, equipment maintenance, and department activities to enhance overall productivity.

Timesheet Administrative (Remote-Contract) October 2022 - December 2022

PBMares LLP – Newport News, VA

Supported the HR department by efficiently managing time-related administrative tasks.

Conducted daily reviews and postings of time records within the Practice Engine software, ensuring accuracy and compliance

Maintained the timekeeping system by handling employee additions and terminations, as well as bi-weekly timesheet reviews

Skilfully managed the approval and posting of expenses and disbursements through Practice Engine software

Performed meticulous audits of all time entries at the close of each month to guarantee precision and adherence to company policies

Streamlined administrative processes to enhance efficiency and reduce errors, resulting in improved overall timekeeping and expense management

Rose Hill Healthcare Resources, Dumfries -VA

Office Assistant Jul 2021

Efficiently managed office supplies inventory, ensuring timely replenishments to support seamless operations

Maintained meticulous file records within the Generation Homecare system, upholding data accuracy and organization

Upheld strict confidentiality protocols for all sensitive information, fostering trust and compliance within the workplace

Contributed to the recruitment process by screening resumes, scheduling interviews (in-person and via Zoom), conducting reference checks, extending job offers, and assisting in new employee orientation

Facilitated smooth onboarding procedures, including adding new staff members to the system and ensuring the completion of all onboarding tasks, enhancing the integration of new team members

TECHNICAL SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint)

Google Workspace (Docs, Sheets, Slides)

Data Entry and Management

CRM Software (e.g., Salesforce)

Digital Tools and Software Proficiency

Timekeeping Software (e.g., Practice Engine)

File Management Systems (e.g., Generation Homecare)

Zoom and Video Conferencing Tools

Internet Research

Basic IT Troubleshooting

Social Media Management

Email Management

Inventory Management Software

Office Assistant July 2021 – September 2022

Rosehill HealthCare Resources Dumfries -VA

Efficiently managed office supplies inventory, ensuring timely replenishments to support seamless operations.

Maintained meticulous file records within the Generation Homecare system, upholding data accuracy and organization.

Upheld strict confidentiality protocols for all sensitive information, fostering trust and compliance within the workplace.

Contributed to the recruitment process by screening resumes, scheduling interviews (in-person and via Zoom), conducting reference checks, extending job offers, and assisting in new employee orientation.

Facilitated smooth onboarding procedures, including adding new staff members to the system and ensuring the completion of all onboarding tasks, enhancing the integration of new team members .

Orchestrated the timely and precise completion of all necessary documentation, ensuring strict adherence to regulatory standards and organizational protocols.

Spearheaded operational optimization by managing inventory supplies, upkeeping office equipment, and proactively procuring replacement resources, when necessary, thereby bolstering workflow efficiency and resource availability.

Assistant Manager August 2019 – May 2020

Community Concept Inc.

Orchestrated the timely and precise completion of all necessary documentation, ensuring strict adherence to regulatory standards and organizational protocols.

Fostered individual engagement by facilitating tailored recreational, social, and community activities, aligning with personal preferences and plans to enhance overall well-being and integration.

Executed daily Medication Administration Record (MAR) entries meticulously, ensuring the secure and accurate dispensation of medications in alignment with healthcare guideline.

Spearheaded operational optimization by managing inventory supplies, upkeeping office equipment, and proactively procuring replacement resources, when necessary, thereby bolstering workflow efficiency and resource availability

CERTIFICATIONS & TRAINING

Labour Law & Application HR Certification Centre Aug 2021

PHR Certification Program (Ongoing) HR Certification Centre Aug 2017

Diploma In Business Administration Institute of Commercial Management (U.K) Jun 2016

Customer Service Training & Corporate Networking Nfoni Group Jun 2010

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