Executive Assistant, Payroll Processing & Tax Expert
Resume:
SHARON MORENO
ad3ngr@r.postjobfree.com
SUMMARY
Team-oriented Payroll Accountant, Bookkeeper and Administrative Professional adept at creating comprehensive financial reports detailing payroll activity while efficiently managing payroll tasks. Focused on preserving confidentiality and ethical practices. Committed professional and skilled communicator motivated to be part of a highly productive and growing team.
Highlights
In-depth payroll experience
Database management
Grant management
Tax law understanding
Tax preparation- personal, corporate & small businesses
Multi-state payroll processing
Testing/implementation
Analytical reasoning
Budget analysis
Account reconciliations
Stellar customer service skills
Team cooperation
Strategic planning
PROFESSIONAL EXPERIENCE
Sema Construction, Centennial, CO
Payroll Assistant 2023
Learn Company payroll software (Viewpoint) & payroll processes.
Weekly payroll processing for 700 employees, hourly & salaried in multiple states.
Enter & process weekly Timecards both paper copies & time submitted electronically daily.
Complete verifications of employment.
Enter garnishments in employee records & submit weekly garnishment checks by mail & electronically.
Reply to emails from employees, process missed time, etc.
Modivcare Solutions, LLC Denver, CO
Senior Payroll Analyst 2022-2023
Ensure accurate set-up of new employee information in timekeeping system.
Biweekly payroll processing for 3,500 employees, hourly & salaried in multiple states.
Process manual checks for terminated employees, following laws for that state.
Maintain, analyze & set-up accounts with states as needed.
Work cases from employees for various issues with timecards, pay or pay related issues.
Horizon Glass & glazing co, Denver, CO
Payroll Specialist, 2019 – 2022
Full-Charge Payroll Administration,
Ensure accurate set-up of new employees in the timekeeping system.
Weekly payroll processing for 120 employees, hourly & salaried.
Produce checks & complete electronic payments for payroll-related liabilities.
Maintain data for existing employees, making changes as needed.
Analyze data, track progress of & prepare certified payroll reports.
Prepare weekly payroll liabilities reconciliation, submit data to Controller.
Key-player in converting payroll processes to electronic (paperless) systems.
Assisted Accounts Payable team, processing, coding & entering invoices.
hospital shared services, Denver, CO
Payroll Clerk, May – September, 2019
Assisted payroll department by helping to process pay for 4,200 multi-state employees.
Entered timecards, processed & distributed manual checks or loadable debit cards.
Interacted with 3rd party vendors in setting up & processing garnishments.
Completed & filed employment verifications.
Printing, logging & distributing manual checks.
Processed PTO requests.
Interacting with 3rd party vendor that does garnishments and employment verifications, possibly assisting with inquiries and questions
COLORADO DEPT OF PUBLIC HEALTH & ENVIRONMENT, Denver, CO
Payroll Officer, 2017 – 2019
Kronos Systems Administrator,
Ensure accurate set-up of new employees in timekeeping system.
Maintain database and ensure data integrity for existing employees.
Maintain desk manuals for all duties performed by payroll officer.
Reconcile biweekly payroll and ensure timely payroll corrections are processed.
Accounts Receivable Accountant, 2016
Organize, log and disburse checks received to Divisions.
Prepare invoice data for upload to Accounts Receivable System.
Process invoices and documents needed to receive cash and post correctly to divisions and accounting system.
Track disbursement of other funds allocated to various divisions.
Grants Account, 2013-2015
Management of over 400 grants for various government-regulated programs.
Grant administration & reporting, including detailed reviews of grant parameter documents and ensuring spending by Divisions follows Federal guidelines.
Responsible for detailed billing research & preparation, accurate reconciliation, billing distribution and collection of payments. The reconciliation process included working with state and federal agencies to ensure correctness of grant funds received. Responsible for requesting draws of funds for expense reimbursement related to various state sponsored nutrition programs.
Self-employed
Tax Preparer and Small Business Bookkeeper, 1984-Present
Prepare and electronically file tax returns for clients including personal & small business returns.
Maintain accounting records for small businesses, including Accounts Payable, Accounts Receivable, monthly sales tax reporting, payroll processing/reporting, and Federal and State mandated reporting.
Research and implement changes to filing requirements, IRS regulations and tax laws; recommend withholding strategies and other tax saving options based on client need and Federal and State compliance.
Maintain record keeping system for clients governed by IRS Standards of Practice.
COLORADO DEPARTMENT OF EDUCATION, Denver, CO
Grant Technician Accountant, 2012 - 2013
Responsible for understanding and enforcing Federal requirements for school districts to qualify for and receive education grant monies.
Received and processed requests from school districts for qualified expenses.
Responsible for developing budgets for over 170 school districts.
Prepared and submitted proper documentation for agency’s accounting unit, ensuring timely disbursement of funds to school districts.
Maintained financial records; ensured compliance for future funding.
Reconciled budgets to ensure funds were used to maximum potential. Served as administrative support to two Director and three fiscal managers.
Payroll Officer, 2011 - 2012
Maintained and processed all employee changes related to payroll records for 400 monthly and 150 bi-weekly employees.
Ensured data integrity of employee files: calculated and processed final payment for departing or retiring employees.
Administered payroll functions, including scanning payroll records into electronic format, maintaining hard-copy employee files for full-time and part-time employees.
Reconciled all changes to gross and net pay for monthly employees. Prepared data for entry into state Financial System, ensuring that all timesheets were received by due dates and contained correct information.
Prepared batches and logs for distribution to coworkers; oversaw entry, and ensured data integrity was maintained at all times, for all processes.
Processed a minimum of 2 bi-weekly payrolls per month. Provided pay and other information to fellow employees to help them manage their budgets; worked with accounts payable techs, processing invoices and employee reimbursements for the department, as time permitted.
LAFARGE NORTH AMERICA, Westminster, CO 2001-2008
(Lafarge was an international supplier of construction materials with over 65,000 employees in 70 countries.)
Office Manager, Heritage Square, 2007 – 2008
Responsible for day-to-day administrative and marketing functions at Heritage Square (a Victorian shopping & entertainment center in Golden, CO). Operated within established budget and attracted great numbers of visitors to the park. Responsible for supervising administrative staff of four employees; tracking, consolidating, and analyzing tenant data that impacted management decisions and future direction of the park; established relationships with tenants and key members of the Golden community. Negotiated fees with seasonal entertainers, setting them up as vendors in accounting system and ensuring payment was received in time to be delivered at conclusion of services (usually weekly performances). Marketed grounds and facilities; Managed tenant and guest relations, resolved guest complaints; Served as interim property supervisor, managing the park, and analyzing staffing needs to ensure maintenance projects were completed on time and under budget.
Achievements:
Generated bi-monthly statistical tenant information; improved rent delinquency rate from 30% to 5%
Increased revenues by advertising available meeting & other spaces, 40% increase in revenue
Conceived, planned, and executed events, increasing guest attendance by 35%
Maximized budget dollars and attracted greatest number of visitors to the park on several occasions
Executive Assistant, Lafarge NA Performance Team (2005 – 2007)
Administrative support for corporate Vice-President and five directors of Performance Team;
Responsible for making travel arrangements, maintaining fiscal spending integrity for group
Producing presentation & training materials
Collecting back-up documentation for expense reports; submitting same
Assist with fiscal management responsibilities, provided other general support, including but not limited to reviewing annual budget and identifying areas where savings could be realized
Achievements:
Promoted from Payroll Specialist, taking on the leadership role for new group. New team needed direction and inspiration and became a more cohesive unit, having our best year in 2006.
Honed administrative, analytical and problem-solving skills by assuming additional responsibilities as familiarity grew with new job; demonstrated ability to balance shifting priorities with ease and efficiency.
Cut budget by $15,000 by reviewing current expenses and finding more cost-effective alternatives.
Strong detail orientation, high standards for data integrity, a healthy imagination, and a distinctive ability to produce high quality work products in a timely manner
EDUCATION
Regis University, Denver, Colorado
Bachelor of Science, double major - Computer Science & Math (degree earned, not collected) 3.5 gpa
Red Rocks Community College, Lakewood, Colorado 3.0 GPA
Associates Degree, Accounting,
TECHNICAL SKILLS
Lawson/Info HCM
Colorado Financial Reporting System
Financial Data Warehouse
Colorado Personnel Payroll System
Kronos
ADP (Payroll Software)
Microsoft Office Suite, Word& Excel
Intuit Tax Prep Software
QuickBooks Software
Spectrum Financial Software
LCP TRACKER (Certified Payroll reporting site)
Volunteer Activities:
Our Lady of Grace Church, Bingo Cashier, 1998 - 2000
Judi’s House, a grief center for children. Counselor. 2001– 2004,
Mile Hi Church, Bingo Cashier. 2002 - 2004
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