Logistics Procurement Networking

ADEN IFTIN JANJANE

Logistics & Procurement Executive

+254-***-***-*** +252-***-***-*** ad3mya@r.postjobfree.com ad3mya@r.postjobfree.com linkedin.com/in/aden/jan-jane/ Nairobi, Kenya

SUMMARY

Seasoned, performance-driven Logistics and Procurement manager motivated by challenge, and willing to take calculated actions to execute and implement processes and structures in the logistics and procurement sector. Blends transformational flair for change management with expertise in Logistics & Procurements, Fleet management, Transport & Distribution, Warehouse/ Assets, Supply chain management, Tendering & Contracting, and Computer systems like JDE/Oscar Light and FSS System. Ready to leverage 10+ years of experience to provide executive direction for enterprise-wide procurement and supply chain solutions and maximize utilization of resources. SKILLS

EXPERIENCE

Logistics Pool Member in German Red Cross

Humanitarian Roster

Log Field Team Leader-Nairobi,Kenya

ICRC-International Committee of Red Cross

03/2023 - Current

05/2021 - Ongoing

Warehousing Procurement Fleet Management Computer systems / Oscar Light and JDE Reporting Port Operation Staff supervision Managing Somalia field logistics site managers and logisticians Market assessment and support food voucher distributions

Ensuring that ICRC logistics systems are operational and training staff on the ICRC logistics procedures.

Conduct regular field trips to Somalia to ensure that Logistics process and SOPs are implemented.

Managing fleet of budget around 1.5M CHF, this comprises of 35 ICRC assets, 45 regular vehicle rental and about 500 ad hoc vehicle rental per year.

Conducting monthly physical inventory counting for all stocks/warehouses in Somalia & monitoring that all the stock items are accompanied by BIN Cards.

Establishment, operation and control of warehouse management and stock inventory in accordance with ICRC guidelines.

Handling and performing logistical files independently for all matters relating to Fleet management.

Logistics Site Manager 2-Saada, Yemen Délégation

EDUCATION

MSc: Procurement & Supply Management

Mount Kenya University

05/2017 - 04/2019

Bachelor’s degree Business

management: (Purchasing & Supplies

Managements) Mount Kenya University

09/2011 - 08/2014

Diploma: Purchase& Supply management

University of Nairobi

05/2009 - 05/2010

ICRC-International Committee of Red Cross 11/2020 - 05/2021 Certificate in Public Relation

• Sets up the department, adapts and maintains infrastructure and assets according to needs, in collaboration with the head of Sub delegation and the Logistics Country Manager.

• Sets priorities, objectives, strategies and sub delegation guidelines for logistics and in line with the delegation's overall strategy and priorities.

• Responsible for implementing logistics procedures in the SD in compliance with financial, logistical and safety procedures.

• Maintains and ensures that proper use of general and specialized logistics IT tools, such as JDE, paperless and Profiles, including monitoring the integrity of transaction data.

• Ensure the Sub delegation OTIF is above 60% and support the other Sub delegation

• Sets up, operates and manage warehouses and manages stock inventories in the Sub delegation.

• Follows up the supply pipeline with the delegation, the Logistics Support Centre and/or headquarters, including for import-export activities where necessary.

• Train the team on how to set up their PMD and ensure its smart and strictly achieved.

• Responsible for managing finances for the cost centre(s) under his responsibility

• Ensures that partnerships involving logistics activities comply with the ICRC's framework.

University of Nairobi

03/2009 - 05/2009

HLMS (Humanitarian Leadership

management school).

ICRC/University of Lucerne

06/2021 - 12/2021

TRAINING / COURSES

Powerboat level 2, Power boat handling

International Certificate of Competence

(ICC). RYA (Royol Yachtig Association)

and Captain Andy April 2018.

[ICRC] Fleet e-learning ICRC May 2018.

Leading a Team course ICRC Nov 2018.

Fleet Basic Course Geneva, Switzerland

ICRC May 2018.

FleetWave Course- In Nairobi ICRC April

2018.

Strategic Planning Project Management

Digital Literacy Business Management

Purchase & Supply Management Training

Cross-Functional Collaboration Research

Compliance Warehousing Coaching

Computer systems Capacity Building

Tendering & Distribution Marketing

EXPERIENCE TRAINING / COURSES

Log field Team leader_Somalia

ICRC-International Committee of Red Cross

11/2019 - 11/2020

Effective presentation techniques ICRC

Aug 2018.

Warehousing Procurement Fleet Management Computer systems / Oscar Light and JDE Reporting Port Operation Staff supervision Managing Somalia field logistics site managers and logisticians Market assessment and support food voucher distributions

Ensuring that ICRC logistics systems are operational and training staff on the ICRC logistics procedures.

Ensure the field logisticians perform their duties well and are given all the needed support.

Conduct regular field trips to Somalia to ensure that Logistics process and SOPs are implemented.

Managing fleet of budget around 1.5M CHF, this comprises of 35 ICRC assets, 45 regular vehicle rental and about 500 ad hoc vehicle rental per year.

Conducting monthly physical inventory counting for all stocks/warehouses in Somalia & monitoring that all the stock items are accompanied by BIN Cards.

Identifying suppliers, and collect quotations, according to purchase services requests & ensuring the needed information are identified on the quotations.

Ensuring maximum availability and implementing control mechanisms for all logistical assets (vehicles, generators, boats). Participating in the yearly appraisal of the logistics staff members based in Somalia and identify trainings where needed improvement. Establishment, operation and control of warehouse management and stock inventory in accordance with ICRC guidelines.

Handling and performing logistical files independently for all matters relating to Fleet and warehouse management.

Country Logistics Manager Cambodia Mission.

JDE & Oska Light Training ICRC Oct. 2017

Preventing Corruption in Humanitarian

Aid IFRC Oct 2016.

Procurement Operational level ICRC Jan

2019

Finance and Administration, Basic

Knowledge ICRC Jun 2019

PROFESSIONAL AFFILIATIONS

Member of CILT- UK and Certification in

Humanitarian Logistics Program

Certificate No. AO/105753/032

Chartered Institute of Logistics & Transport

Membership of the Chartered Institute of

Procurement & Supply- CIPS- UK

Membership No. 005699894

The Chartered Institute of Procurement &

Supply CIPS

Certification in Humanitarian Logistics

ICRC - International Committee of Red Cross 06/2019 - 10/2019 (CHL) Membership No. 3078972 Logistics management Fleet management Supply chain management Negotiated purchasing conditions Vendor management Staff supervision Monitored the availability of goods and services in the market, developed and maintained the supplier panel database and filing (for registered and Fritz Institute/Chartered Institute of Logistics

& Transport

ACHIEVEMENTS

prospective suppliers), negotiated contracts with suppliers, and monitored deliveries to ensure that they comply with contracts. Finalized long everlasting Wathab and PRP projects in Cambodia that was appreciated by the mission management and beneficiaries. Supported staff members by coaching and mentoring on specific aspect of logistics for Battambang and other field set-ups. Identifying suppliers, and collect quotations, according to purchase services requests & ensuring the needed information are identified on the quotations.

Acted as a focal point for PRP projects for the supply and procurement of goods in support of their operational and administrative needs. Administrated Field Supply System (FFS) Phnom Penh Mission. Ensured maximum availability and implement control mechanisms for all logistical assets (vehicles, generator).

Assisted in transportation management, control and supervision of drivers. Ensured all Stocks in Cambodia are capture in the FSS system. Provided full support on specific aspect of logistics to client/department at all time independently.

Participated in delegation internal meetings & represented the Logistics Unit.

Fleet management

Through tough Expression of interest, tender and

then renegotiation I managed to save 59% of the

initial budget expenses compared 2016 vs 2017 with high fleet quality, before this fleet was under admin with High expenses.

Reducing fuel consumption

Introduced 1st ever vehicle movement log sheet use in Somalia that managed to achieved more than

75% of fuel consumption reduction, ensured most

field trips to be real by movement monitoring.

Saving on expenses

Procured 1st ever SRCS seconded Boats in Somalia

that has saved a lot of expenses and eased staff

movement between tough regions.

Food voucher

Killed the believe that ICRC cannot do food voucher in some parts of Somalia and managed to organize

the 1st ICRC food voucher in Gedo, Hiran, Galgadud and Mudug region, with zero fraud reported and

100% beneficiary plus customer satisfaction.

EXPERIENCE ACHIEVEMENTS

Flying Logistician-Somalia

ICRC- International Committee of Red Cross

12/2014 - 06/2019

Warehouse Management

Managed to introduce and implement monthly

Dispatch Warehouse management Fleet management Procurement Statistics Computer Systems Port Operation Management Established the operation and control of warehouse management and stock inventory in accordance with ICRC guidelines. Analyzed the needs of operations and ensured the correct type and number of vehicles for the delegation.

Ensured that reception and inspection of all items delivered to all types of stocks and documents signature.

Ensured proper and careful storage of all items including picking and packing consignments according to Packing List issued by SOK_Log. Operated, maintained and administrated JDE & Oscar Light ICRC’s Standard Logistics Software) in Somalia.

Managed and monitored the statistics on a monthly base inclusive reconciliation of statistic reports from different sites. Made sure the ICRC cargo are handled with the right equipment and professionally, according to packaging specifications. Trained staff on ICRC Logistics procedures.

Implemented the use of Oscar light system in the field, the ease the work load of the field officers.

Logistics Officer

inventory in Somalia to achieve less than 5% stock discrepancies between physical and system stock.

Introduced and implemented the 1st Field

supply system FSS in Somalia to capture all

stocks in the system & to ensure all staff

use to request orders via the system.

Introduced the 1st field Logs Rotation in

ICRC Somalia delegation to Build their skills

SAD Logistics

Department reorganization and left the team while

everyone got acquainted with each other and their

respective responsibilities.

SAD SD OTIF shoots up from 16% to 80% in 6

months, this was appreciated by LCM and also left

SAD SD while they are profile and paperless

compliance.

INDUSTRY EXPERTISE

Norwegian Refugee Council-NRC 01/2013 - 11/2014 Ability to negotiate contracts and manage Supervised the food and NFI supply and distribution activities at the food distribution point (FDP), including a reception at the FDP, proper stacking of it, record keeping and food/NFI Cycle management. The Log officer is the overall responsible for all the food/NFI distribution team at the FDP Organized the dispatch of goods and equipment whenever required and verified the packing list, waybills and export documentation. Liaised with Project officer, UNHCR staff, and food advisory committees about NFIs distribution cycles and beneficiaries manifest. Managed inventory control/procurement of consumables and office supplies and ensure available stock in NRC Dadaab warehouse. Received all supplies delivered and ensured that they are in good condition together with correct Delivery Notes, Invoices and export documents.

Ensured that the movement of NRC Dadaab assets are tracked, and the necessary documentation is done when an asset changes Location and assignment to personnel.

Logistics and Procurements Officer

ADEO International (African Development &Emergency Organization 08/2012 - 12/2012

Procurement Warehouse Management Asset Management Fleet and Transport Management

Ensured that procurement status reports are always updated and are shared appropriately.

Developed a system of tracking procurement and logistics requests and generate status reports.

Participated in the bid analysis process including preparation of quotations documents relating to suppliers.

Received materials into the warehouse, completed correct documentation and ensured that the storing and parking of materials are appropriately and safely done.

Dispatched materials from the warehouse with approved store release from the Field Coordinator.

Recruited casual labourers as when necessary to assist in the offloading and parking of things in the warehouse following field coordinator’s approval and ensured that they work effectively in the interest of ADEO International.

Supported the Logistics Officer in the servicing and maintenance of the ADEO assets.

Ensured that the movement of ADEO assets is tracked and the necessary documentation is done.

Developed and maintained efficient vehicle performance standards, procedures and policies.

various projects and articulate high level

of flexibility

Procurement

Budget management & Staff supervision

Safety and Security Management

Transport, Distribution and Fleet

management

Quantitative, analytical and record

keeping skills

Stakeholder Engagement & Target

Delivery

STRENGTHS

Leadership Team Management

Capable of building and directing

multidisciplinary teams in fast-paced

environments with in-depth accountability;

integrate multiple perspectives and action

plans to achieve sustainable success.

EXPERIENCE

Logistics and procurement Officer.

Save The Children Kenya program-UK

07/2011 - 08/2012

STRENGTHS

Negotiation

Influential presenter adept at developing

Procurement Fleet Management Warehousing Auxiliary Staff Management

Asset Tracking Management Radio Operation Security Identified suppliers and collected quotations according to purchase services requests.

Negotiated the price of the products that offer good value for money, delivery time and other terms with suppliers

Ensured that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule. Prepared weekly and monthly vehicle performance and cost and submitted to logistics coordinator.

Managed save the children storekeepers and drivers and assigning to them duties.

Ensured asset management in Field Office through maintenance of an accurate and up to date asset register and inventory tracking system, in close collaboration with the Logistics Coordinator. Operated the radio systems of the field office with necessary procedures to the best interest of the save the children.

Ensured that the radios are regularly serviced and Antenna, power supply, microphone etc. are in good operational status at all times. Field Monitor

consensus, motivating staff, and

conducting high-level negotiations;

introduce effective internal controls.

Decision Making

I am able to make effective decisions,

provide innovative inventions and

recommendations.

Logistics Operations

Extensive knowledge of logistic operations

like procurement, Security, distribution,

fleet and transportation, asset

management & warehousing.

Problem solving skills

I understand complex situations and

develop creative and successful solutions

by interacting with the macro-environment

and generating insights.

Danish Refugee Council 01/2011 - 07/2011 Standard Management Monitored the implementation of Danish refugee council DRC water project program at the local level.

Organized and coordinated stakeholder’s meetings/forums to enable the active, free and meaningful participation of project beneficiaries in the design and implementation of project activities.

Liaised with community leaders & stakeholders to identify beneficiaries. Acted in a way that’s sensitive to gender, protection, HIV, the environment and other important cross-cutting concern to protect the vulnerable groups

Ensured and maintained manual linkages with local government offices especially with the office of the president and any related line ministers to enhance understanding of the project.

Oversaw the distribution of the water and any other commodity from DRC at the site and ensure proper distribution.

Supervised and trained other personnel appropriately. In-depth knowledge of standard

management methods, policies,

procedures & logistic readiness, Computer

systems like JDE/Oscar Light and FSS

System.

PASSIONS AND INTERESTS

Reaching and giving back to the

community

Reading literature on logistics

Field Monitor

WASDA international

01/2009 - 2009

FIND ME ONLINE

Coordinated and monitored the implementation of the WFP assistance programme at the local level.

Monitored & reviewed overall commodity movements such as food deliveries, storage, transport & distribution at the site. Carried out a baseline survey, enter data and assist in the analysis and interpretation.

Mapped and minimized vulnerabilities and disaster risks by building the capacity of the pastoral communities to effectively prepare and respond to the adverse impact of hazards and disasters.

Provided support to the program manager in the effective planning, budgeting, coordinating and evaluating all pastoral development programmes and disaster management programmes that respond to natural disasters such as drought, famine, food insecurity and other calamities within the project areas.

Took part in the formulation of strategies for the development of an integrated and strengthened pastoral livelihoods interventions focusing on the available support and networking.

Disseminated early warning systems and drought preparedness information on a monthly basis to all pastoralists living in the project areas and its environs and put in place systems for environmental conservation and livestock development.

Ensured proper targeting of beneficiaries is done by the committees using the community-based targeting and distribution approaches. Skype

iftinjj

Twitter

https://www.twitter.com/adenjanjane

LANGUAGES

English Fluent

Arabic - Limited or Working proficiency

Kiswahili Fluent

Somali Fluent

REFERENCES

To Be Provided Upon Request.

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