MS. MARY ANN OLSON

Houston, Texas, USA Tel 302-***-**** cell

SKILLS:

o Office Management; Prioritization o Personnel Management - Supervisory o Typing at 95 words per minute o Scheduler/Calendaring; Travel Arrangements o Dictation/Transcription o Confidentiality

o Word Processing, Spreadsheet, Graphics o Awards Ceremonies; Official Social Events o Accounting; Budget Management o Written and Oral Communications PROFESSIONAL EXPERIENCE:

Executive Assistant

As Secretary Stenographer and Personal Assistant to US Department of Defense Military officers and Department of State Senior Executive Service officers in various assignments throughout the United States and overseas, I was responsible for managing and performing daily office procedures utilizing decision-making, organization, prioritization, and delegation skills in a professional, courteous manner

Prepared correspondence utilizing word processing software applications and presentations utilizing graphics software applications to include composing, proofreading, and editing reports and official documents

Composed and processed responses to Congressional legal actions, performance awards and recommendations, including composing performance evaluations for high-ranking military officers

Performed stenography, dictation and transcription

Served as primary scheduler managing calendar engagements, coordinating itineraries; arranging travel to include planning and coordinating itineraries for visiting high-ranking US and foreign dignitaries

Routinely performed security procedures for sensitive legal actions and documents maintaining operation security

Assembled materials and organized large scale ceremonies, awards presentations, and orchestrated official social functions utilizing careful attention to established protocol

Conducted and organized presentations utilizing graphic software applications and conference resources to include video teleconferencing utilizing state of the art encrypted technology

Budget management and accounting utilizing spreadsheet software applications with a fiscal budget in excess of $8000 US

Received numerous performance awards and commendations for outstanding performance and dedication Legal Secretary

As Legal Secretary, I provided administrative support to large and small law firms specializing in Civil Law, Family Law, Probate, Criminal Defense, Corporate Law, Insurance Defense, and Native Lands Law, in both private and public service sectors

Routinely composed time-sensitive legal documents, utilizing transcription/dictation equipment and other office machinery, ensuring correct format, utilizing proofreading and grammar skills, closely following correct legal procedures according to the local court’s requirements

Responsible for maintaining strict calendaring and suspense procedures to ensure timely filing of court documents

Performed paralegal duties in discovery, bookkeeping, and client screening interviews, strictly maintaining client confidentiality

Accurately prepared detailed billing statements for clients; prepared attorney/client correspondence

Performed lead staff management duties as Lead Legal Secretary, providing direction and guidance to subordinate staff

Performed as trainer to newly assigned staff, providing detailed instruction in a classroom environment in the use of current software applications and procedures for network systems navigation EMPLOYMENT SUMMARY:

Administrative Assistant to the Chief of Police, Rancho Cordova, California Sheriff's Community Services Officer, Sacramento County, California Legal Secretary II, Sacramento County, Sacramento, California Business Owner/Operator, Rocking MO Equestrian Center, Lampasas, Texas Secretary Stenographer; Personal Assistant, Department of Defense, US Army Legal Secretary, Reid Richards & Miyagi, Honolulu, Hawaii Legal Secretary, Saccoccio & Lopez, Haleiwa, Hawaii Legal Secretary, Winner & Associates, Anchorage, Alaska Executive Assistant to the General Manager, TRW, Anchorage, Alaska 2011 - 2013

2004 - 2011

2003 - 2004

1994 - 2003

1994 - 1994

1991 - 1994

1989 – 1991

1988 - 1989

2013 - 2022

EDUCATION:

- BS Business Management, Wayland Baptist University, Plainview, Texas

- AS Legal Secretarial Science, Wayland Baptist University, Plainview, Texas

- Legal Secretarial Degree with Honors, Alaska Business College, Anchorage, Alaska Tours of Duty with the Department of Defense:

Secretary and Personal Assistant to the United States Ambassador and Political Advisor to the Supreme Commander Europe (SACEUR), Supreme Headquarters Allied Powers Europe (SHAPE), Casteau, Belgium Secretary Stenographer to the Technical Advisor (Senior Executive Service, US Department of State) to the Commander, Test and Experimentation Command, Operational Test Command, Pentagon Wash D.C. and West Fort Hood, Texas

Secretary and Personal Assistant to the Deputy United States Military Representative, United States Military Delegation to the North Atlantic Treaty Organization (NATO) Military Committee, NATO Headquarters, Brussels, Belgium

Secretary Stenographer to the Commander of the US Army 80th Area Support Group, with Headquarters in Chievres, Belgium, and coverage of base operations support in Luxembourg, and the states of Nordrhein-Westfalen, Niedersachsen, Bremen, Hamburg and Schleswig-Holstein in northwestern Germany Secretary Stenographer to the Deputy Provost Marshal of the US Army 89th Military Police Brigade, Ft. Hood, Texas

Secretary Stenographer to the III Armored Corps G3 to the Commander of the III Armored Corps, Ft. Hood, Texas

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