Concepcion V Tobia

SUMMARY

EXPERIENCE

CSL Vifor October 2018 - August 2023

Manage P2P process for appropriate approvals and accuracy against contracts and SOWs in SAP. Daily management of purchase order database including periodic review and closing of purchase orders as well as change order creation and accurate GL coding. Partner closely with FP&A and associate business partners to ensure accurate coding of expenses. Own and manage vendor master creation and update process in SAP. Assist with periodic accounting and reporting activities, including accruals, internal and external audit related activities. Maintain and oversee control of accounts and records in areas such as cash, Prepaid and fixed asset. Assist in compiling and analyzing financial information to prepare, review and verify journal entries and other transactions. Post weekly and month-end journal entries for cash, Prepaid, fixed asset, Concur expenses, lease, rent and other related activities. First level support for SAP related issues and requests. Own and manage process of setting, updating and deactivating SAP user roles using Service Now ticketing (SNOW) process. Part of SAP implementation team (UAT) during conversion of ERP system from Oracle to SAP. Ariat International November 2016 - October

2018

Support sales representatives through assistance with retail accounts, order entry, maintenance and tracking. Analyze data to ensure order book is up to date and product is strategically shipped to retailers. Communicate with sales representatives, retailers and internal customers to keep them up to date on order status. Support coworkers on an as needed basis and meet department initiatives. Provide courteous and professional service to internal and external customers. Serve as the primary contact for dealers and sales reps in assigned territory(s), including building relationships and managing any issues that may arise. Management of assigned accounts through ensuring orders are entered accurately and confirmed in a timely manner. Respond promptly to a high volume of calls, voice mails and emails daily. Daily price verification and auditing of EDI and open orders. Quick resolution of order discrepancies. Act as a liaison between customers, field sales and other departments as required to meet account goals and directives. Collaborate with Allocation Specialist and Distribution team to ensure orders are filled and shipped in a timely manner. Resolution of a diverse range of issues including general questions and problems involving pricing, product usage and care, product availability, inventory, transportation, order book management and product delivery. 800# and B2B support includes inbound calls/emails regarding orders, order changes, return authorizations and warranty Business Professional with over 10 + years of experience between Accounts Payable and Procurement using SAP as well as Customer Service. Experienced providing support for the procurement processes and procedures (creation/processing of PR/PO) – end to end P2P process ad3lqz@r.postjobfree.com https://www.linkedin.com/in/ching-v-tobia-07240433 Staff Procurement Accountant

Key Account Analyst

coverage. Run daily Cognos reports as reporting tool to Sales Reps and retailers. Issue and track container PO’s for Footwear and Apparel Other specific area of focus Ariat International February 2015 - October

2016

Generate and confirm a minimum of 300+ purchase orders per month in SAP between Apparel, Denim, Footwear and Marketing department Support six Sr. Planners between Footwear and Apparel/Denim for issuance of monthly “buy” unit requirements Administer and maintain Purchase Requisition, Sales Order, Subcontract PO’s, Salesman Sample PO’s, and Standard PO’s from inception, fulfillment and shipment of order between Ariat China and factory to 3PL sites (Buffalo, Toll, Logan, Union City) Perform weekly PO maintenance updates in SAP Maintain, update and coordinate purchase order changes with Sr. Planners and factory plant in China, India, Indonesia, Vietnam and Mexico ensuring open commitments are adjusted as required Conducts ongoing analysis of costing variances in SAP vs costing sheet from Production ensuring validity of information Run weekly analysis of Stock Sheet Sales Report for all “Close Out” inventory and maintain a cumulative total per week Work with cross-functional groups (e.g. AP, Distribution, Logistics, Marketing, and Customer Service) for optimal coordination, planning and resolution of issues. Participate and assist on projects relating to the implementation or upgrading of SAP 6.0 and GT Nexus systems functionality relative to Planning (e.g. Purchase Order Creation/Maintenance – UAT Scripts and Testing)

Ariat International October 2014 - February

2015

Issue and review purchase orders in SAP for Apparel, Footwear and Marketing department Support Sr. Planners for Footwear, and Apparel operational projects Perform PO and item master maintenance transactions in the ERP system Assist the Production Planner with administrative needs, such as emailing purchase orders, confirming orders, etc. Maintain and update PO with current delivery information. Coordinate changes with Planners and factory plant ensuring open commitments are adjusted as required Work with Logistics Team in regards to accuracy of GR receipts, transportation mode and freight cost updates Ensure deadlines are met for orders being placed and products delivered Work closely with SAP configuration team to test scenarios and transactional codes Follow established guidelines and procedures for Purchasing as required Ariat International May 2014 - October 2014

Manage and process non inventory and service related invoices in SAP Conduct two and three way matches of invoices in SAP. Review accuracy of GL accounts and cost center accordingly Post goods receipts to GRIR accounts and reconcile against invoices. Coordinate with different department to resolve unit or dollar discrepancies on invoices Process payment run twice a week as well as matching invoices with pay run report Resolve invoicing and inventory issues and discrepancies via email and phone Review and process transportation and freight invoices Manage aging reports for transportation and freight invoices Assist in month, quarterly, and year- end closing. Compile list of monthly, quarterly, and year end accruals Participating in cross functional team training to develop understanding of each department’s responsibility and function Production Planner

Purchase Order Coordinator

Accounts Payable Inventory Specialist

Kaiser Permanente November 2013 - March

2014

Point of contact and responsible with overall accountability for all procurement activity, delivery, coordination of receipt and the tracking and status communication of all equipment and furniture for Capital Expansion and Plant Renovations project Secondary function: Project Buyer: Processes capital and project equipment requisitions and communicate approve purchase orders to vendors accordingly. Responsible for follow up status and actions with vendors to achieve “due on date” requirements. Work on match exception reports, past due purchase order reports and expedited purchase order reports to attain committed goal for specific Kaiser Permanente project

(Triplet Project- San Leandro, Oakland and Redwood City projects). Maintain constant communication with internal customers as well as vendors for “on time” completion of projects. Perform other duties as required or assigned

San Leandro Unified School District January 2013 - November 2013

Creation of purchase requisition and purchase order for all the school sites and District Office via Escape OL5 system to ensure balance, efficient, cost –effective order management flow. Serves as a liaison between the school sites, District Office and vendors for any discrepancies or issues. Reviews purchase requisition and purchase order for accuracy and completeness (authorization level, budget codes etc.). Performs maintenance of purchase order changes Logs and tracks pending orders and expedite shipments when necessary Contact vendors for RFP’s or RFQ’s and secure competitive bids Follow up and resolve issues regarding purchase requisitions, purchase orders, and invoicing Creation and maintenance of vendor master database. Obtain necessary documentation such as W9 and verification using Dun & Bradstreet (D&B) and/or SAM.gov

(System for Award Management) website (contracts over $25K) Run and reviews reports as requested by various internal departments, and audit files for non-compliant items End of Year 1099 processing Process T&E requests for the District office employees and school sites Genentech May 2012 - January 2013

Creation of vendor master data (US and International) as well as vendor maintenance in SAP Develop and maintain relationship with vendors/suppliers to ensure accuracy of information provided Perform regular vendor audit to ensure adherence to standard company process Review and update vendor information activity on a daily basis to be able to track, and assess compliance to company’s SLA goal Ensure good and adequate communication with business partners and suppliers Act as a subject matter expert as it relates to vendor add process Works closely with P2P Manager and the Vendor Master Team to participate in periodic reviews of vendor add processes. This includes analysis of vendor specific information and activity Provide operational insight into current or potential problems and issues and recommends solutions concerning vendor add related strategy and fulfillment related action plans Strategic Sourcing/Supply Chain Analyst

Purchasing Technician

Sr. Master Data Analyst

Purchasing Specialist

Better Place September 2011 - March

2012

Support the day-to-day procurement operations function (non-material- all services, general office supplies), including procurement cards and travel. Provide support for the procurement processes and procedures (creation/processing of PR’s/PO’s) – end to end SAP procure-to-pay process. Communicate and collaborate effectively with internal business customers, as required. Perform procurement operations activities that comply with company policies, processes, procedures, and other Finance objectives. Work closely with Accounts Payable department processing US and International invoices to SAP as well as resolve supplier payment issues. Support special projects as needed. Worked with Ariba, Concur Travel & Expense, PeopleSoft, Kronos Time Keeper System, Microsoft Office (Excel, Word, Outlook, Access, and PowerPoint), Adobe Acrobat Diageo December 2005 - August

2011

Manage all aspects of procurement of supplies and service for Menlo Park Plant. Administer the purchasing of supplies and services to deliver cost effective, timely, and value added function to all internal departments (Production, Finance, Quality, Logistics, Maintenance, Facility, and Engineering). Build and maintain open communication to ensure that all are informed of relative procurement matters which are relevant to their department. Assist in drafting and negotiating agreements for services, spares, and consumables with suppliers internationally and locally as well as collating prices, clauses, discount, terms and conditions prior to contract signature. Primary Owner of SAP procedures and key contact for all payment and ordering of supplies and services. Responsible for the management, coordination, and control of the activities associated with procurement and delivery of materials and equipments. Creation of Purchase Requisition

(manual) and Purchase Orders in SAP (an average of 20 to 30 PO’s and PR’s / week). Point of contact for all Procurement issues (manage 100+ vendors including issues with payments and invoicing). Achieve 98% goal of on time payments to vendors. Manage and track overall budget and spending for 7+ departments. Recover $500K of MIR from suppliers against material issues. Streamline Zero Waste Program (Green Program) on site – 80% of materials are either recyclable or compostable. Assist in month end closing (accruals, reconcile GL accounts) Develop reporting and daily operational procedures to support Control Assurance and Risk Management (CARM) and Global Audit Risk (GAR) requirements. Achieve 85% score on GMP, 90% score on GAR Review and maintain files for Capital Projects (manage 5+ projects – budget analysis, tracking and reconciling), Material Safety and Data Sheet (MSDS) – Update files for about 200 + chemicals and raw ingredients, Lease and service contract agreements Diageo July 2000 - November 2005

Handle a wide range of administrative and executive support related tasks to Vice President Supply, Senior Managers (7 people), and Managers (25 people). Work In a small office of diverse people, programs, and fast pace environment. I work independently with little or no supervision as well as an organize, flexible, resourceful, and efficient person. I enjoy the interaction with staff (all level) and the administrative challenges. • Manage calendar activities of VP Supply • Coordinate variety of complex meetings for staff and conference meeting rooms • Prepare materials, documents, and reports for meetings • Arrange travel schedule and reservation for all staff • Timely process payment of Travel and Expense invoices • Communicate and handle incoming and outgoing electronic communications on behalf of the VP • Answer phones and direct all Specialist Buyer/Procurement Analyst

Executive Assistant to the VP

incoming calls to appropriate party promptly Additional Responsibilities: • Actively partner with Human Resource on employee activities, functions, and events. • Also partner with Buyer to provide additional support to prioritize, review, and summarize needed information or documents to vendors and corporate. Follow through on issues in a timely manner. Diageo July 2000 - November 2005

Work closely with Human Resources and Accounting on all payroll related issues. Review and import employee time cards into Peoplesoft payroll system via Kronos Time Keeper System. Review computed wages and correct errors to ensure the accuracy of earning. Ensure that all changes to payroll are processed correctly on a timely manner and obtains necessary approvals. Maintain accurate payroll record and employee files, including manual check log and reconciliation of payroll account. Print, sort, and distribute payroll checks. Process manual checks as requested by Human Resources or Accounting. Respond to employee inquiries and request regarding payroll matters Verify paid time off, sick leave, leave of absence, banking statement, employment verification, payroll output document (union dues and other deductible), retroactive pay calculation, tax question, 401K, pension, workers compensation, unemployment claims, and other changes Communicate with Human Resources Department to ensure the integrity of the payroll data. Confirm employee changes, new hires, terminations, transfers, and rate changes. Check personnel time sheet for compliance with policy, state, and regulatory requirements. Work closely with Benefits Manager to ensure accurate benefit deductions. Maintain employee records and protects operation by keeping information confidential. Review and audit master file and pay data entries, year to date totals, and file amendments. Perform other related duties and special projects as requested by management.

Diageo June 1999 - June 2000

Handle payments sent out by Menlo Park plant. Review and match incoming invoices against purchase order for accuracy. Confirm goods and services delivered to accurately process on time payments. Approve and prioritize payment process on agreed terms and conditions (i.e. online payment, urgent payment, or down payment). Maintain files and documentation thoroughly in accordance with company policy and accounting practices. • Manage and track overall budget and spending • Produce monthly reports and generate monthly and year end accruals • Manage and track Material Improvement Report (MIR) credits • Reconciliation of payments • Resolve invoice discrepancies • Reconcile vendor statements and correct discrepancies • Assist in month end closing • Assist with other projects as needed • Perform other related duties and special projects as requested by management.

EDUCATION

SKILLS

• SAP S/4HANA

• ServiceNow

, Business Administration

Payroll Coordinator

Accounts Payable Coordinator

Chabot Community College 1987 - 1994

• BlackLine

• SAP Fiori

• Journal Entries (Accounting)

• Finance

• Expense Reports

• Basic Accounting

• Purchasing

• Procurement

• SAP

• Logistics

• Microsoft Excel

• Vendor Management

• Accounts Payable

• Budgets

• Human Resources

• Cross-functional Team Leadership

• Microsoft Office

• Management

• PowerPoint

• Ariba

• Microsoft Word

• Payroll

• Concur

• Pivot Tables

• 10 Key

• SAP R/3

• Software Documentation

• Portals

• Forecasting

• Analysis

• Budgeting

• Customer Service

• Logistics Management

• Manufacturing

• Supply Chain Management

• Excel

• Word

• Portal

• Vlookup

• Cognos

• Data Analysis

• Replicon

• OneLink

• GT Nexus

• SAP WPB IPro

• EDI orders

• SAP Products

• Oracle ERP

LANGUAGES

• Tagalog

LANGUAGES

• English

Email : ad3lqz@r.postjobfree.com

Address : San Francisco Bay Area

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