Payroll Manager

Virginia M. Milloway

**** ** ***, ****, ** ***** 512-***-**** **********@*****.***

Summary

Successful payroll management professional with primary focus on contributions to company financial performance, regulatory tax compliance and multi-state payroll, non-union and union contract compliance. Committed to accurate and timely disbursements, as well as resolving any issues. Dedicated, detail-oriented, and motivated. Passionate leader with commitment to training new employees and implementing processes that will mitigate risk to the organization.

Professional Experience

Payroll Manager Professional Contract Services, Inc. 2017 – 2024

Managed the successful integration of a new payroll software system for 2,100 + employees moving from Ceridian Dayforce to UltiPro (now UKG), resulting in a 30% increase in efficiency and accuracy

Key stakeholder for the Human Capital Management of UKG to house Benefits, HR, Payroll, and Work Force Development into one system

Collaborate with Office of General Counsel to manage Collective Bargaining and Service Contract Act agreements for wage and fringe rates, jurisdictional agreements, expiration dates and working rules related to pay requirements

Review prevailing wage rates while directing compilation of payroll data to meet Davis-Bacon wages and reporting requirements

Develop and implement payroll policies and procedures, ensuring compliance with all federal, state and local regulations

Created payroll analytics and reporting tools, provide management with real-time insights on payroll costs and trends

Evaluate payroll records to ensure compliance with company policies, federal, state and local guidelines and work with 20+ union accounts for contributing employers

Manage a team of 5, providing guidance and support to ensure successful completion of payroll, and develop strategies to increase team productivity and efficiency.

Sr. Payroll Manager JE Dunn Construction 2016 - 2017

Manage in house payroll processing, and multi-state union Health & Welfare and Pension (Funds) for 3,300+ employees in all 50 states

Develop, manage and oversee key financial components (e.g., financial plans, budgets and forecasts) for assigned scope of responsibility to minimize risk and variance, and to maximize contributions to company revenue and margin

Comply payroll statistics and maintain payroll control records

Proactively monitor and interpret union agreements for wage and fringe rates, jurisdiction agreement, expiration dates and working rules related to pay requirements

Review prevailing wage rates while directing compilation of payroll data to meet Davis-Bacon wages and reporting

Manage compliance with Federal/State/Local and general payroll laws

Evaluate and manage performance by providing formal and informal feedback, address employee relation risks and issues proactively to foster teamwork and collaboration

Payroll Manager YRC Freight, Overland Park, KS 2012 – 2016

Manage in house payroll processing, FMLA and multi-state union Health & Welfare and Pension (Funds) for 25,000+ employees in all 50 states and Puerto Rico

Review, evaluate and implement needed payroll procedures, processes and changes.

Provide guidance to internal customers and payroll team of 26 with payroll information related to regulations, processes, training and scheduling issues

Recommend best practices for efficiency, audit, compliance and accuracy

Define and manage key performance elements for payroll functions and implement enhancements

Lead PeopleSoft, Kronos, Integral and TEC payroll process improvements and system developments

Drive cross-functional partnerships with other stakeholders for problem solving and improved efficiency

Demonstrate intensive knowledge of current account and payroll principles and practices and their applications

Ensure that company policies and procedures are properly followed as well as maintaining accurate payroll internal controls and SOX compliance documentation

Accounting Manager Boilermakers National Funds, Kansas City, KS 2006 – 2012

Oversee maintenance of Boilermakers National Funds', Annuity, Health & Welfare and Pension (Funds) general ledger and related accounting practices, including payables, receivables, fixed assets and payroll

Responsible for the Fund's financial planning of a $9 Million annual budget

Ensure accounting activities are in accordance with established legal, regulatory and Fund procedures

Develop and manage annual operating budget for administration of the Funds and Fund Office

Supervise and coordinate all day-to-day activities of accounting team of 5

Administer all payroll operations for Non-Bargaining and Collective Bargaining employees

Coordinate annual audits and work closely with the Fund's auditors in the preparation of auditor's reports and other financial statements

Maintain understanding of GAAP, GASB, IRS, IRC, ERISA and HIPAA requirements and other areas of fiduciary responsibility

Prepare all tax reporting requirements and submissions of all tax and government filings

Manage the development of accounting staff

Education

Salem International University - Master, Business Administration

Trinity College & University - Bachelor of Science, Accounting

Professional Achievements

President – Austin Payroll Chapter of the Payroll Org – 2023 - current

Past President, President and Vice-President – Greater Kansas City Chapter of the American Payroll Association – 2015 - 2017

Member - National American Payroll Association Now Payroll Org – 2000 - current

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