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ELAINE D. ELAM Tempe, AZ ***** 312-***-****

SUMMARY Accomplished professional with high-level administrative support experience, managing multiple projects who readily adapts to change. PC proficient with advanced skills in Microsoft Office Suite, Adobe, SharePoint, SAP, Google Suite, and Concur/Egencia/American Express Travel. Utilize TEAMS, Skype, & Zoom, Web Ex for video conferencing. Marketing and social media communication, familiar with InDesign. EXPERIENCE Administrative Assistant Terrascape Consulting, LLC 3/2022 – present

• Administrative/direct project support in operations, maintain project database; project support including meetings, reports, billing, work authorizations, update outlook distribution lists

• Manage corporate correspondence and report templates, create proposal process, edit and create new templates, proofread, and submit proposals, project reports, coordinate employee events, maintain conference room calendars

Sr. Administrative Assistant Engineering & Environmental Consultants 2018 – 3/2022

· Supported Sr. VP, Director and 2 Project Managers at an environmental engineering company; updated spreadsheets, set up conference/web meetings and general administrative tasks, expense reports, digital filing, and project coordination

· Office management new hire onboarding, created software training material, ESOP annual material, planned office events and office management

· Developed marketing proposal materials, answered RFQs, layout, coordinated with client, contractor, and engineers to write award winning project proposals, updated CRM system

· Plan submittals, utility and as-built requests, planned/managed team goals, coordinated project paperwork Sr. · Administrative Administrative Assistant support to 2 Directors Grainger of a national call center, managed calendar, 2017 – 2018 and travel arrangements; Arranged complex internal/external events, prepared agendas, presentations, logistics, set up/trouble shoot IT

· Coordinated off site events, negotiated costs, researched venues, room set up, managed outside vendors, created distributions lists, managed budgets, processed expenses, HR changes in SAP, business correspondence, create creative communications; Organized team building and employee engagement programs for 400 employees, ordered and maintained office supplies

Executive Assistant Pricewaterhouse Coopers 2013 –2016

· Managed complex calendar/scheduling, event planning, arranged conference calls, prepared agendas, composed/responded to routine correspondence; Created and edited proposals/presentations/SOW, prepare/reconcile expense reports and Amex statements for five firm Partners including 2 global partners

· Coordinated domestic/international travel, passport/visa issuance, detailed travel itineraries, coordinated global meetings, Updated partners multi state CPE credits/CPA license requirements, financial reporting, client invoicing; Formatted/analyzed WIP reports, set up smart phones, ipads, laptops, and general technical troubleshooting Administrative Assistant C’est Si Bon 2010 – 2013

· Supported owner of a catering company, screened incoming phone calls, filing, vendor coordination and maintain needs of a current client base, schedule events

· Bookkeeping, financial reporting and worked with outside accountant for journal entries, etc. Office Manager James R. Jordan Foundation 2007 - 2010

· Executive assistance to the President and the BOD, presentations, agendas, minutes for a non-profit

· Office Manager coordinated liability insurance, set up new emails, maintain office equipment, process expense reports, vendor contracts and facilities management, assisted in developing annual budget

· Communicated foundation brand, update website, create, edit in-house marketing collateral

· Initiated employee appraisal process, onboarding, processed payroll, benefits administration, bookkeeping, supervised 2 employees

EDUCATION Associates - Harrington College of Design