STACEY PARIS

713-***-**** ad3kgt@r.postjobfree.com Houston, TX 77056

I Have What It Takes For The EXECUTIVE ASSISTANT Job Because I Have ……

• 20+ years executive level administrative support experience with C-level executives.

• Exceptional communication skills with the ability to communicate effectively with a remote workforce via video conference and related technologies.

• Strong time-management skills and the ability to organize and coordinate multiple projects at once.

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.

• A skillset and commitment to get things done.

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

• Ability to keep company confidences.

• Takes the initiative and is results oriented with a team spirit.

• Demonstrates a commitment to valuing diversity and contributing to an inclusive working and learning environment.

PROFESSIONAL EXPERIENCE

AMBU US

Executive Assistant to President & General Counsel, Americas 2021 to Present

• Heavy complex calendar management (internal/external and international).

• Coordinate and track tasks for Legal department.

• Interact with international headquarters/ colleagues throughout the organization to schedule meetings.

• Event planning, coordination, and execution.

• Act as liaison and maintain open lines of communication among senior executives, board members, shareholders, middle management, and administrative staff.

• Submitting expense reports in Concur.

• Process purchase orders and invoices; including communicating with vendor and tracking through payment and closure.

• Interface with all levels of the organization and with external customers in a professional and effective manner.

APACHE CORPORATION (laid off during pandemic) 2016 to 2021 Executive Assistant to Senior Vice President (SVP) of Human Resources

• Arranged air and ground travel along with logistics of lodging while being mindful of different time zones.

• Planned the logistics of the Board of Directors (BOD) meetings 6 times annually, and prepared and distributed Board materials.

• Interfaced with the corporate Directors, internal and external executives and maintained appropriate documentation.

• Managed the professional calendar of the Executive Vice President (EVP) as well as the macro departmental calendar of meetings and gatherings.

• Provided telephone support while screening all callers and exercised judgement adhering to procedures related to SVP interface with all callers.

• Manage, maintain, and communicate budget.

• Coded and routed all invoices presented in Basware. STACEY PARIS

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BENNU OIL AND GAS (company filed bankruptcy) 2015 TO 2016 Executive Assistant/Office Manager to President and CEO

• Provided all administrative tasks associated with the oversight of the Chief Executive Officer (CEO) and Vice President’s (VP) direct reports which included performance reviews, maintenance of company website, and biographies and expense reports.

• Prepared materials for presentation to the Board Managers as the point of contact.

• Coordinated and prepared the agenda items for Leadership Team meetings held onsite and offsite as needed.

• Prepared marketing material for the company booth and attended tradeshows for the purpose of marketing to all comers of the company’s expertise. COMFORT SYSTEMS USA (group lay off)

Sr. Executive Assistant/Office Manager to Chairman and CEO 2004 to 2015

• Provided executive-level administrative support to the Chairman and CEO and 5 direct reports.

• Coordinated projects and events exercising ability to improvise, improve procedures and meet demanding deadlines.

• Acted as liaison between all impacted departments to ensure proper communications and reporting practices.

• Directed business relations and distribution of company literature to stimulate client interest and sales leads.

EDUCATION

Graduate, Bellaire High School

Studied at Houston Community College

TECHNOLOGY

MSOffice Suite, Basware, Outlook, Concur, Adobe Acrobat, Teams, Google, Snip & Sketch

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