Secretary/Data Entry

Karen G. Roco

Zone **, Nuaija, Doha, Qatar

Phone: +974-****-****

Email: ***********@*****.***

E x p e r i e n c e

S e c r e t a r y / Data Entry • Rent Solutions • 2018 to Present

Maintains the smooth running of the office through a variety of administrative and clerical duties

Handles office schedules, coordinates meetings and visits

Preparation of monthly reports

Receiving of suppliers invoices and processing bills for payment

Data entry for the fleet software being used and making sure all vehicle details are updated

Replying to inquiries via email or phone calls

Act as a point of contact for internal and external parties (vehicle maintenance)

Organize and maintain a filing system (istimaras & insurance)

Prepare and edit documents

Assisting in tender

Making purchase requests and LPO for new vehicles as per requirement

Keeping track of purchases and actual items

Providing general support

Receptionist • Sheraton Hotel • 2015 t o 2 017

Greeting the guests upon their arrival and making them feel at ease

Processing of check-ins and explaining key facilities within the hotel including the fitness centre and on-site restaurants

Providing advice and information about local attractions, restaurants and transport options

Helping guests with their special requests

Taking messages and passing them on to guests promptly

Dealing with guests complaints and issues on a timely manner

Coordinating with housekeeping staffs to ensure rooms are ready for check-in

Creating final bills at check-out and processing payments O b j e c t i v e

Seeking a challenging employment opportunity

in a reputable and growth – oriented

organization where I can apply and utilize the

knowledge and skills I possess and acquire new

abilities for continuous growth in a professional

environment

S k i l l s

Organization

Problem Solving

Communication

Time Management

Attention to Detail

Critical Thinking

Computer Literacy

O p e r a t i o n s Admin/F i n a n c e Clerk • E x e c u j e t Middle E a s t

• 2 0 1 3 t o 2 0 1 5

S ALESPERSON ( 1 9 9 9 – 2 0 0 3 )

Provides general administrative tasks

Update relevant data using database applications

Control & distribution of Jeppesen manuals, navigation database and other documents relevant to operation

Keep flight reports, crew documentations, aircraft documents, aircraft status location reports and update on all relevant systems

Manage all aspects of courier – send, receive and distribution

Manage AMEX claims and expense claims

Updating & finalizing all private aircraft flight reports

Ensuring that all the crew members submit their monthly reports & forms

Ensure that valid copies of crew licenses, medicals, validations, passports and other related documents are kept on file

Receiving vendor invoice & updating vendor register

Preparing aircraft files

Preparing files for the invoices and sending them to the concerned Manager for review and approval

Receiving files from managers, assign numbers to the invoices for posting once it is approved

Posting of AMEX claims & expense claims in quickbooks

Other duties as directed by Management

E d u c a t i o n

Mindanao S t a t e University ( 2002 – 2007)

Bachelor of Science in Business Administration - Marketing S t . Michael’s College ( 1 9 95 – 2 0 02)

Primary & Secondary

Contact this candidate