SKILLS

Maintaining Employee Records

Administering Payroll

Accounts Payable and Accounts Receivable

Client Satisfaction

Office Operations

Month-End and Year-End Closings

Submitting Tax Payments

Database Maintenance

Payroll Reconciliation

Payroll Software Proficiency

Dependable and Adaptable

Bookkeeping Procedures

LANGUAGES

English

Bilingual or Proficient (C2)

Afrikaans

Bilingual or Proficient (C2)

COMPUTER LITERACY

MS Word, MS Excel, MS Outlook, MS PowerPoint, Pastel Partner, Pastel Accounting, Pastel Version 11 - 18, Sage VIP Payroll, Sage 300, Ulti Sales Point of Sales, IQ Retail & Accounting, Turbine Learner Management System

PROFESSIONAL SUMMARY

Organized and dependable candidate successful at managing multiple priorities with a cheerful outlook. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to manage multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

WORK HISTORY

March 2021 - Current

Payroll Administrator, N.E.G.H / LMA Plus, Pretoria, South Africa

Verified and submitted timekeeping information for accurate and efficient payroll processing.

Completed payroll accurately and timely to meet employee expectations.

Maintained confidentiality of employee records and payroll information.

Responded to employee questions and requests for information in timely and knowledgeable fashion.

Maintained employee confidence and protected payroll operations by keeping information confidential.

Calculated wages, deductions, and bonuses in accordance with company policies.

Audited timesheets and payroll records for accuracy.

Managed and updated employee benefits information.

Coordinated with HR personnel to verify accuracy and completeness of employee information.

Processed timecards and payroll data for team of employees.

Collaborated with finance department to determine accurate payment of taxes and deductions.

Reconciled payroll discrepancies and responded to inquiries from employees.

Assisted with recruitment and onboarding of new employees.

Updated employee files with new details such as changes in address or salary levels.

Managed employee records on database to maintain accuracy and updated information.

Generated reports to track employee time and attendance.

Managed payroll data entry and processing for +-3000 employees to comply with predetermined company guidelines.

Submitted reports on payroll activities.

April 2020 - October 2020

Transcriptionist, Self Employed, Pretoria, South Africa

Transcribed audio files of podcasts and interviews for various businesses in Afrikaans and English.

November 2020 - February 2021

Senior Bookkeeper, Sport Plane Builders, Pretoria, South Africa

Matched purchase orders with invoices and recorded necessary information.

Gathered, evaluated, and summarized account data in detailed financial reports.

Managed day-to-day accounting processes to drive financial accuracy.

Input financial data and produced reports using Pastel and later IQ Accounting.

Streamlined bookkeeping procedures to increase efficiency and productivity.

Reconciled accounts, managed audits and updated financial records with remarkable accuracy.

Managed and responded to correspondence and inquiries from customers and vendors.

Managed complex problem-solving for upper management to complete projects on-time.

Maintained account accuracy by reviewing and reconciling checks monthly.

Provided comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable and business expense processing.

Streamlined daily reporting information entry for efficient record keeping purposes.

Supported management by processing invoices and documents with consistent on-time delivery.

Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.

Inspected account books and recorded transactions.

Recorded deposits, reconciled monthly bank accounts, and tracked expenses.

Maintained accurate historical records.

Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.

Complied with local, state, and federal laws and requirements.

Strengthened financial operations by conducting bank reconciliations and financial reporting.

Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit ready.

Generated invoices upon receipt of billing information and tracked collection progress.

Completed payroll for employees and maintained detailed records of procedures.

Completed tax forms in compliance with legal regulations.

Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.

Reported financial data and updated financial records in ledgers and journals.

Posted daily receipts and payments in accordance with corporate protocols.

August 2001 - March 2020

Office Manager, Payroll & Hr, Procurement Manager, Fleet Controller & Warehouse Manager, Contractors Truss & Building Supplies, Pretoria, South Africa

Payroll and Human Resources:

Maintain and complete Pay information for employees.

Complete new employee's information, contracts, and termination document

Maintain leave form processes.

Issue clocking reports timeously.

Maintain HR-related documentation, personnel files, training records, etc.

Assist with placement of external and internal job adverts.

Arrange and conduct interviews.

Deal with reference checks on shortlisted candidates.

Arrange training and keep a record of all training.

Correspondence with Recruitment agencies and independent newspaper

Assist with the induction process.

Payroll administration

Coordinate and administration of recruitment and selection process.

HR Administration and reporting

Policies and Procedures

VIP Payroll

Staff recruitment and selection

Identify personnel needs.

Ensure compliance with the company's policies, standards, and regulations.

Institute disciplinary actions against employees.

Prepare all documentation concerning company disciplinary code of conduct.

Defend decisions at CCMA and Bargaining Council

VAT, PAYE, UIF and SDL (Completion of forms, reconciliations and filing the proof of payments)

Payroll, Salaries and Wages

Maintain payroll records.

Compile payroll data: hours worked, taxes, insurance, employee identification number, etc., from timesheets and other records.

Review wages computed and corrects errors to ensure accuracy of payroll.

Record changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.

Prepare periodic reports of earnings, taxes, and deductions.

Keep records of leave pay and nontaxable wages.

End to end payroll processing.

Maintaining and updating employee records on the payroll system

Assisting with communication and processing of workers compensation claims

Assisting with year-end processes such as annual payroll tax and payment summary reconciliations

Dealing with payroll queries from employees.

Collect and summarize timekeeping information.

Calculate commissions.

Process garnishment requests.

Process employee advances and paybacks.

Process and close periodic payrolls.

Office Manager:

Resolve all inquiries.

Maintain inventory of all supplies

Place required purchase orders.

Monitor processing of all company transactions

Prepare reports for all return goods.

Assist Quality Improvement to enhance all services.

Manage and resolve all issues in customer accounts.

Develop and maintain effective relationships with all clients and staff.

Perform regular invoicing of all clients.

Provide support to company staff.

Maintain the required database.

Maintain records of all operating expenses in the company

Maintain records of all inventories

Maintain professional relationships with customers and sales departments to resolve all customer issues.

Full Debtors & Creditors accounting function

Administer Cash-ups and banking.

Reconciliation of accounts

Managing Petty cash, reconciliations & capturing

Cash flow.

Credit Notes

Invoicing

Quotations

Coordinating and supervising company staff

Establishing budgets and monitoring expenses

Establish company policies, goals, and objectives.

Provide administrative support to sales and marketing teams.

Handle, maintain and update customer and financial databases.

Establish company budget and handle office expenses within the limits.

Organize and maintain effective filing systems.

Organize, manage, and update company databases.

Delegate responsibility to other suitable employees.

Maintain cleanliness and order in the office.

Maintain stock, supplies and inventories.

Facility management

Procurement Manager:

Develop key relationships with business stakeholders and strategic supply partners to improve business.

Implement change and develop new processes to procure goods and services better.

Negotiate contracts with suppliers to obtain the best price and service.

Identify cost reduction opportunities to achieve financial goals.

Review current processes for procurement and make recommendations where appropriate.

Provide periodic reporting for management on purchasing, controls and processes.

Manage preparation, implementation and execution of procurement processes.

Implement procurement processes to ensure efficiency, cost savings and best practices.

Re-negotiate contracts with suppliers to produce better savings and added value for spend.

Create documentation necessary for the acquisition of materials and services.

Provide outstanding customer service and ensure customer satisfaction.

Review supplies, works and services to ensure compliance with company procedures and best procurement practice.

Provide updates about procurement-related progress and potential delays daily to the Production Manager.

Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.

Fleet Controller:

Maintain electronic databases of sales, registration, inspections, and maintenance of fleet management.

Perform vehicle registration and insurance formalities and documentation regarding the induction of new vehicles in the existing fleet.

Oversee routine and ad hoc maintenance, obtain tags for new vehicles, and renew old ones to ensure schedule fleet management.

Monitor and ensure fleet operation in compliance with local and state rules and regulations.

Maintain and monitor the data management system to organize fleets as per various schedules and requests.

Streamline and monitor fuel purchase system with the assistance of Fuel Cards for all vehicles and drivers.

Develop and implement standard operational standards to maintain vehicles by advocating the best industry practices.

Warehouse Manager:

Keep track of all items that come into and go out of the warehouse.

Oversee the efficient receipt, storage, value-adding servicing, and dispatch range of goods.

Manage staff, processes, and systems.

Ensure productivity targets are met.

Oversee the maintenance of warehouse and labor management systems.

Ensure workplace health and safety requirements are met.

Responsible for security of the building and stock

Planning, coordinating, administration and general management issues.

Supervision of staff and overseeing work

Liaising with customers, suppliers, and transport companies

Planning, coordinating, and monitoring receipt, order assembly and dispatch of goods.

The utilization of space and mechanical handling equipment, ensuring quality, budgetary targets and environmental objectives are met.

Responding to and dealing with customer communication by e-mail and telephone

Keeping stock control systems up to date and ensuring inventory accuracy

Planning future capacity requirements

Motivating, organizing, and encouraging teamwork within the workforce to ensure productivity targets are met or exceeded.

Maintaining standards of health and safety, hygiene, and security in the work environment

Overseeing the planned maintenance of vehicles, machinery, and equipment.

Stock take.

Ordering stock

Stock control.

Follow up on orders.

Collate all daily/weekly orders from customers.

Invoice summary reports.

Invoicing

Maintain all labelling and delivery notes.

Produce daily production schedule.

Dispatching, preparing and compiling material.

Arrange delivery of products

Receive product deliveries.

Record and check the quantity and quality of good received.

Inspect, accept, or reject inbound shipments.

Inputs received goods into the computer system.

Forwards proper documentation to accounts payable.

Inspect and verify the condition of the products received.

Count and verify products materials.

Reconcile products received against invoice quantities.

Communicate discrepancies in products received to Director.

Organize products received for quality inspections.

Organize and manage inventory control of products received.

May 2004 - July 2017

Snr Bookkeeper, Lizanda Construction/Lizanda Investments, Pretoria, South Africa

(Same owners as Contractors Truss & Building Supplies, other business interests)

Bookkeeping to Trial balance

Cashbook

Full Debtors & Creditors accounting function

Administer Cash-ups and banking.

Reconciliation of accounts

Managing Petty cash, reconciliations & capturing

Cash flow.

Credit Notes

SARS Returns on E-filing.

VAT, PAYE, UIF and SDL submissions on e-filing & u-filing, reconciliations and filing the proof of payments.

Payroll, Salaries and Wages

General Administrative duties (filing, faxing, copying etc.)

Invoicing

Quotations

Reconciliation of bank statements

General Ledger

Reconciliation of all cash and payments received.

Preparing Requisitions and payments, loading payments and beneficiaries on the system for Internet payments

Preparing management reports

Journals

Monthly reconciliation of Suppliers, Debtors, and Creditors

Deal with queries from Suppliers, Debtors, and Creditors

Process payments and receipts.

Check bank balances daily.

Age analysis

Loan accounts.

Capturing and reconciling Inter-Company loan accounts

Preparing of supplier statements and invoices

Full Payroll functions

Enter data and posts wages.

Reconcile errors.

Maintain payroll records.

Compile payroll data: hours worked, taxes, insurance, employee identification number, etc., from timesheets and other records.

Review wages computed and corrected errors to ensure accuracy of payroll.

Record changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.

Keep records of leave pay and nontaxable wages.

End to end payroll processing.

Maintaining and updating employee records on the payroll system

Assisting with communication and processing of workers compensation claims

Assisting with year-end processes such as annual payroll tax and payment summary reconciliations

Dealing with payroll queries from employees.

Collect and summarise timekeeping information.

Calculate commissions.

Process garnishment requests.

Process employee advances and paybacks.

Process and close periodic payrolls.

Process pay slips.

Finalize payroll reports.

Create salary payments for authorization.

EMP 501 and EMP 201 reconciliations, finalize and submit to SARS.

Allocate receipts to invoices and credit notes, so that customer balances show the correct debt due.

Ensure that debtor information is accurate.

Providing support in managing the Debtors book

Deal with and manage correspondence from customers to ensure that service levels are maintained.

Review daily bank receipts.

Negotiating repayment plans

Setting up and maintaining customer files

Recording payments

Updating records of debtors

Preparing debtor statements

Report to management regarding the finances of establishment.

Ensure the company's annual earnings, expenditures and investments are reported with accuracy and completeness.

January 2001 - July 2001

Personal Assistant, V&A Accountants, Midrand, South Africa

Communicated with internal departments, vendors, and contractors to discuss schedules, project requirements and upcoming appointments.

Provided general administrative support including scheduling meetings, making travel arrangements, and managing documentation.

Provided multifaceted services to professionals by managing mail, scheduling appointments and other administrative tasks.

Responded to emails and other correspondence to facilitate communication and enhance business processes.

Used discretion when managing confidential information.

Oversaw personal and professional calendars and coordinated appointments for future events.

Updated spreadsheets and created presentations to support executives and boost team productivity.

Attended meetings, took notes, and tracked action items.

Served as point of contact between clients and managerial staff.

Maintained appropriate filing of personal and professional documentation.

January 1998 - December 2000

Office Assistant, Neat and Fast Builders, Soshanguve, South Africa

Processed incoming and outgoing mail and packages according to established procedures.

Edited and proofread documents for accuracy and completeness.

Assisted with onboarding of new employees.

Informed and supported business leaders through consistent communication and administrative support duties.

Purchased and maintained office supplies.

Maintained and updated office records, both digital and physical.

Assisted with budgeting and financial management to keep office operating within budget.

Monitored and tracked budgets and expenses.

Submitted employee payroll documentation weekly to avoid errors and kept employees paid accurately and on time.

Compiled and analyzed data to produce reports.

Collaborated with various departments to complete assigned tasks.

Reviewed files, records, and other documents to obtain information to respond to requests.

Input data into spreadsheets and databases.

Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.

Fostered operational efficiency and compliance with company policies through effective coordination of office activities.

Coordinated and scheduled meetings and appointments.

Supported staff on special assignments and ad hoc projects.

Delivered clerical support by handling range of routine and special requirements.

Interacted with customers by phone, email, or in-person to provide information.

EDUCATION

January 1996 – December 1997 (Not Completed)

B Ed, Senior Phase and Further Education and Training

Normaal College Pretoria, Pretoria, South Africa

December 1995

High School Diploma

Elandspoort High School, Pretoria, South Africa

CERTIFICATIONS

VIP Payroll Training - 2001

HOBBIES

I love reading, and spending time with my family.

.

M

_15

Marlise Fourie

082*******

ad3j50@r.postjobfree.com

Pretoria, South Africa 0184

Contact this candidate